ICT Housekeeping

1
ICT Housekeeping Planning

• Term 4 through Term 1

2
Worst Case Scenario
3
Recovering from Disaster

• A reliable off-site backup is your best option
  for data recovery
• If it is not possible to take a complete snapshot
  backup of your server, at least the data shares
  and the user accounts should be copied to an
  external device
• Tape, external USB hard disk, another computer
• CDs and DVD can be used for smaller data backups
  and archiving data
• Remove all backup media from the server room or
  better, from the school

4
Data on local workstations

• Data saved on local workstations is not typically
  backed up
• Instruct ALL staff to check for data saved on
  local desktops/My Documents and either delete or
  MOVE it to their home folder or group share on
  the server so it gets backed up
• Set a time limit for having this done the
  cut-off date should be the day before you
  complete the full server backup
• Remind staff that they save work on their own
  computers at their OWN RISK

5
Cleaning Out Home Folders Shares

• Throughout a year, the server gets all sorts of
  files saved to it, filling it up
• While its quieter at the end of the year, ask
  staff to go through all their own files and
  remove whats not longer needed by them
• They can copy to a USB stick or burn to CD/DVD if
  they think they might need it again
• Check Student shares and home folders too
• Again, set a deadline BEFORE the final backup to
  do this important task

6
Users that have left the school

• There is little point keeping the accounts and
  data of students staff that have left
• If you think you might need to keep their data,
  burn to a CD or DVD labelled former staff 2008
  then delete from server
• If a leaving staff members data is required by
  another staff member eg. A new principal, then
  copy it over to their folder/share to let them
  cull it

7
Photos and Videos

• Throughout a year, schools gather masses of
  photos and videos
• Are all of them really needed on the server?
• Some of them are guaranteed to be terrible
• Delete the bad ones
• Archive the ones you may want later to a DVD,
  label it and get the Teacher Librarian to
  accession these DVDs and keep them in the School
  Library
• Or use an external hard drive to store a copy of
  all school photos

8
MP3s and EXEs and Student Homes

• If your server gives Students their own home
  folder, its likely some have filled it with
• Their MP3 Playlist from their iPod (illegal)
• Games of all descriptions (EXEs)
• Use the search function to find these types of
  files in student home folders and delete them
• Be careful that you are not deleting a music file
  created by the student or a program written by
  the student!

9
Power On or Off over Holidays?

• Please leave the power ON for your server (if you
  have one), CPC server, Router and main cabinet
• This will allow for updates to be installed and
  for staff to access files they may need to work
  on
• Workstations, monitors and printers can and
  should be switched OFF including at the power
  point

10
Laptops over the Holidays

• Ensure all model numbers and serial numbers of
  laptops have been recorded
• All laptops should be secured in a strongroom
• Any loans to staff should be recorded in a
  loans register and known to the Principal
• In the case of a loan computer being damaged or
  stolen, usual practice is that this is claimed on
  the contents or car insurance policy of the staff
  member involved.

11
ICT Planning for 2009

• The end of the year is a great time to consider
  future ICT needs
• If your school has an existing ICT plan, review
  it for the current situation
• What is your expected T4L rollout allocation?
• What budget do you have for ICT resources
• What are your ICT priorities for 2009?
• What ICT issues are coming up?

12
School Fileserver in 2009

• When did your school get its fileserver?
• If it was in 2005 (or earlier), you should budget
  for a replacement in 2009
• Cash purchase or T4L points?
• Servers that are out of warranty can be expensive
  to repair in the event of failure
• Upgrades are available for ASI servers still in
  warranty
• 320GB Multimedia Array (running out of space?)
• 250GB External backup HDDs (too much data?)
• Talk to a Technology Adviser for advice!

13
Desktops and Laptops

• At this stage, assume that T4L will continue in
  its current form
• 1 unit for every 8 students at your school
  divided by 4 years
• For P5/P6 schools, assume ALL your existing T4L
  computers will be replaced in 2009
• Based on these assumptions, where will these new
  computers go?
• How many desktops/laptops/servers?
• Do you need to BUY more in 2009?
• https//detwww.det.nsw.edu.au/it/equipment/hardwar
  e_stds/specs.htm

14
IWB and Projector Kits

• Many schools are now purchasing IWB kits for
  their classrooms
• Please order from DET Fleet Manager
• Not Kookaburra or Electroboard etc
• Carefully consider the room(s) the kits will go
  in and factor in the costs for power and data
  connections
• A typical IWB kit with Ultra Short Throw
  Projector installed is approximately 7K
• http//sitwww.det.nsw.edu.au/sr/ConnectedClassroom
  /index.htm

15
Printers and Copiers

• What printers / copiers do you have around the
  school?
• How many will need replacing in 2009?
• DET has standard copiers and laser printers
• Fuji Xerox Colour and Mono Copiers
• HP LaserJet Colour and Mono Laser Printers
• Includes 4 year on-site warranty
• https//detwww.det.nsw.edu.au/procurement/products
  /imaging/index.htm

16
ICT Focus Areas for My School

• If youd like to let Sydney Region IT Support
  Unit know of your special ICT Projects for 2009,
  please add it to the back of your Evaluation Form
• Of course, it would then help if you also put
  your name and school on the front.
• Remember, your friendly Technology Adviser is
  available to assist with the implementation of
  your special ICT Projects

17
Any Questions?