CAPTURE SOFTWARE

1
CAPTURE SOFTWARE

• Please take a few moments to review the
  following slides.
• The filing of documents no longer requires
  manual paper filing or manual indexing of digital
  files. It can be completely automatic. Put
  paper into the scanning device.select the SCAN
  button. and moments later the validated files
  are processed and retrievable by an unlimited
  number of users.
• Depress the space bar or single mouse click
  to advance to the next slide.
• Thank you for your interest.

2
CAPTURE

• Files can be captured by monitoring a
  Windows folder (s) or from MS Outlook. Any
  scanning device can be used (standalone or MFP)
  to scan files to folder (s). The software
  allows the creation of unlimited, user defined
  processes known as workflows. Once files are
  captured, user defined processes may be applied.

3
WORKFLOW COMPONENTS

• Capture
• from Windows folder(s)
• from Outlook
• Processes
• Indexing- define unlimited indexes or
  tags
• OCR- either zone or full page
• Convert to PDF
• Convert PDF to Tif
• Image Enhancement (straighten, despec,
  split, etc)
• Metadata Writer
• Barcode Reader (1D and 2D)
• Imprinting
• Forms Recognition
• Workflow Loader
• Auto Orientation
• Delete Blank Page
• Publish
• to Folder (s)
• to Database

4
INDEXER

• INDEXER
• This component is the engine that drives
  the CAPTURE solution. A designer can create an
  unlimited number of indexes or tags. Each
  index can be defined as Text, Integer, Date/Time
  or Currency. An index can be mapped directly
  to MS Access or any ODBC database for purposes of
  validation and extraction of related data.
  Automated workflows can be designed to perform
  OCR, barcode reading, etc, link that data to an
  index and perform a lookup into a database (your
  accounting system) to validate the data and to
  extract related data.

5
OCR

• Zone OCR can be used to extract data from
  scanned images. Multiple zones can be created
  easily with the design tool. OCR zones can be
  mapped to a database to perform validation.
  Full page OCR can be used to create SEARCHABLE
  pdf documents.

6
BARCODE

• Barcodes can be used for extracting data from
  a document, performing database lookups with the
  extracted data and separating the multi-page
  document into sub documents automatically.

7
CONVERT TO PDF

• Scanned TIF documents may be converted to PDF
  (searchable or not) with the indexes
  permanently associated with the image. A
  password may be optionally set for the workflow.

8
IMAGE ENHANCEMENT

• TIF images can be auto-straightened,
  despecked (noise removed), rotated and split by
  physical number of pages.

9
FORMS RECOGNITION

• Forms templates can be created quickly and
  easily. The templates are stored in RAM and
  recognized automatically. When a scanned form
  matches a template, the corresponding workflow is
  launched automatically and the form is processed
  automatically.

10
WORKFLOW LOADER

• Any variable can be used to launch a workflow
  automatically (including OCR, Barcode, Forms
  Recognition, Folder Names, etc)

11
CONVERT TIF TO PDF

• This component is used when the scanned
  (source) document is a PDF. Some processes
  require a TIF image format. This component will
  convert from the PDF format to the TIF format
  automatically.

12
Delete Blank Page

• This component can be used to remove blank pages.
  It can be very useful when scanning in the
  duplex mode (both sides) to automatically
  recognize blank pages and remove them.

13
AUTO-ORIENTATION

• This component can be used to automatically
  orient an image file to a portrait orientation.

14
SUMMARY OF CAPTURE

• A designer can use the components shown in the
  previous slides to create automated (operator
  unattended) and validated (accurate) workflows.
  The filing of documents no longer requires
  manual paper filing or manual indexing of digital
  files. It is completely automatic. Paper is put
  into the scanning mechanism.the SCAN button is
  selected. and moments later the files are
  processed and retrievable by an unlimited number
  of users.
• The next two slides discuss the comprehensive
  Publishing and Retrieval options followed by the
  second category REPOSITORY.

15
PUBLISHING

• Many publishing combinations can be used. There
  is no limit to the number of files published or
  the number of folders created or the types of
  databases updated.

16
RETRIEVAL

• There are many ways to retrieve files with
  the software. Each user can select the method
  that works best for them. That is the benefit of
  open architecture. All methods allow unlimited
  user retrieval.
• The methods of retrieval include (but are
  not limited to)
• Windows Explorer navigation.
• ODBC database index lookups via
  client/server or web browser.
• Full content (key word) searching via
  client/server or web browser.
• Folder navigation via web browser (Open
  Source DMS)
• Retrieval from third party
  applications i.e. Adobe catalog, MS Sharepoint
  and other DMS.
• Integration with in house systems (due
  to open architecture design).

17
REPOSITORY

• The Repository is where the files are stored.
  Due to the open architecture of the software
  many types of Repositories are supported. For
  example, you may prefer a client/server
  environment. Or, you may prefer a web based
  deployment. Or, you may want both. An analysis
  of the document types and the associated business
  processes will help in selecting the environment
  that works best for you. In addition, a key
  component in making a Repository decision is the
  method of retrieval. You may prefer folder
  navigation. You may want to retrieve files by
  entering a key word (Content Management). Or,
  you may want to access a database by indexes or
  tags. Or, you may want to use all three
  retrieval options.