Weston Corporate Overview Updated 03-27-08

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SESSION GREEN WASTE AND STANDARDS
Proactive Environmental Management System
Mike Yesconis. Environmental Information
Technology Consultant, Weston
Co-author S. Babusukumar. Weston
The Illinois Department of Transportation (IDOT)
has a statewide infrastructure of over 300
facilities including maintenance yards,
laboratories, traffic operational facilities,
bridge operations facilities, sign shops, and
other miscellaneous facilities to support the
maintenance of state roadways. These facilities
require effective management of environmental
issues due to the activities conducted at these
facilities. To date IDOT has completed
environmental reviews and assessments at over 150
of these facilities in order to identify
high-risk issues and develop corrective action
plans, implement mitigation and improvement
plans. These assessments were also designed to
identify all potential non-compliance with State
and Federal environmental regulations and best
management practices (BMPs), recommend methods to
address these potential non-compliance issues and
provide an estimated cost to address these
non-compliance issues. IDOT has also developed
Environmental Management System (EMS) procedures
to ensure the highest degree of environmental
stewardship at their maintenance facilities for
managing the most critical and common
environmental issues effectively. These
procedures have been engineered into a Web-based
Environmental Management Information System
(EMIS) used to automate the tracking,
communication, and proactively manage
environmental compliance at IDOTÃââs
operational facilities. This initiative provides
IDOT with the opportunity to enhance the
efficiency of its existing environmental
programs, to further align them with IDOT
objectives and strategic goals, incorporate
continuous improvement principles, and minimize
and manage the environmental liabilities
associated with the ownership and operation of
IDOT facilities and their surroundings. The EMIS
is currently in production statewide at all IDOT
maintenance facilities and laboratories with the
addition of safety inspections and waste tracking
features. This presentation will provide an
update on progress as a fully functioning
statewide EMIS.
Mr. Yesconis is an environmental information
technology consultant with over 19 years of
diverse experience in environmentally-related
information technologies and holds a Bachelors
degree in Geography and Planning from West
Chester University and a Masters of Business
Administration candidate at Drexel University.
He is currently a Sr. Technical Manager at Weston
Solutions, Inc. based in West Chester, PA where
he has been employed for 18 years specializing in
environmental compliance technology solutions,
collaborative Web systems, field data collection
systems, Geographic Information Systems (GIS) and
data management. At Weston, Mr. Yesconis manages
the Technology Innovations Group programming team
as well as Westons extranet applications while
providing technical project management, database
administration and requirements engineering
expertise to Weston client-focused IT projects.
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Proactive EnvironmentalManagement System

• Illinois Department of Transportation (IDOT) EMIS
  Progress Update

TRB ADC Conference June 18, 2014
Steve Gobelman, P.E., P.G. S. Babusukumar,
P.G. Michael Yesconis
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Background

• The Illinois Department of Transportation (IDOT)
  maintains over 300 facilities statewide to
  support the states highway maintenance
  activities.
• Vehicle Maintenance Activities
• Handling Hazardous Materials
• Underground Storage Tanks
• Aging Facilities
• Decentralized EnvironmentalManagement (facility
  by facility)
• IDOT proactively conducted Environmental
  Compliance Audits (ECAs) at 150 facilities and
  identified high priority environmental compliance
  issues.
• The next step was to implement a solution to
  address the environmental issues found during the
  ECAs.

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Implementation Approach

• Environmental Compliance Audits performed at
  facilities to establish high priority issues and
  a baseline.
• Procedures and Technical Guidance documents were
  developed to manage high priority concerns as a
  part of an initial Environmental Management
  System (EMS).
• To facilitate the implementation of the EMS a
  Web-based Environmental Management Information
  System (EMIS) has been developed to provide a
  consistent and centralized approach to EMS
• Asset Inventories to define inspection targets
  were conducted during the ECAs.

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Implementation Approach

• Engage the End Users of the EMIS through meetings
  and informational overview documents (FAQs).
• Training for each district is conducted on-site
  at their respective district headquarters. Users
  are also provided an EMIS Quick Start Guide for
  reference after training.
• As of 2013, the EMIS has been implemented
  statewide at all 9 IDOT Districts containing over
  300 maintenance facilities and laboratories. The
  rollout was completed over a 3 year period.
• Follow-up trainings are now being conducted in
  certain districts.

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Examples of EnvironmentalCompliance Issues

• Summary of Issues
• Uncovered salt storage resulting in stressed
  vegetation and impacts to local waterways.
• Tanks that were leaky tanks and lacking proper
  labeling and secondary containment.
• Improperly maintained Oil Water Separators and
  inlet filter units.
• Improperly stored waste and hazardous materials.

• Resulting EMS Procedures
• Salt Storage
• Bulk Oil Products
• Solvent-based Parts Washers
• Hazardous Waste Streams
• Universal Waste
• Used Oil
• Filters Fuel Filters
• Underground Storage Tanks
• Oil/Water Separators / Inlet Filter Units
• Stormwater Drainage Pathways

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Examples of EnvironmentalCompliance Issues
Impact to Stormwater(Salt Containing Prussian
Blue)
Impact to Storm Water
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Examples of EnvironmentalCompliance Issues
Stressed Vegetation From Salt Runoff
Stressed Vegetation From Salt Runoff
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Examples of EnvironmentalCompliance Issues
Leaky Waste Oil Tank
Leaky Tanks
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Examples of EnvironmentalCompliance Issues
Sludge in Oil Water Separator
Oil Water Separator Requiring Maintenance
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Examples of EnvironmentalCompliance Issues
Lack of Secondary Containment and Tank Labels
Improper Labeling
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Examples of EnvironmentalCompliance Issues
Potential Waste Stored in Open Containers
Improperly Discarded Empty Drums
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Examples of EnvironmentalCompliance Issues
Parts Washer with Solvents Left Open When Not in
Use
Unsecured Gas Cylinders
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Examples of EnvironmentalCompliance Issues
Dilapidated Buildings/Unsafe Conditions
Unsafe Structures
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Examples of EnvironmentalCompliance Issues
Improperly Stored Used Batteries
Improper Storage of Flammable Material
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Examples of EnvironmentalCompliance Issues
Clogged Drains/Impact toStorm Water
Improper Disposal of Oil Filtersin Trash
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EMS to EMIS
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System Features

• Main Menu/User Tasks
• Inspections
• Issue Identification and Resolution
• Technical Guidance Facility Maps
• Asset Inventories
• Waste and Bulk Product Manager
• Reporting Analysis (Including SPCC and Tier 2
  Compliance Reporting)

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EMIS Workflow
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EMIS Workflow
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EMIS Main Screen
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EMIS Inspection w/ Asset Data Pop-up
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EMIS Completed Inspection
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Issue Resolution

• Once issues are logged they can be resolved in 3
  different ways
• Field Resolved The inspection finds an issue
  that that was resolvable during the inspection
  (i.e., cover a pile of salt).
• Self-Assigned The inspection finds an issue
  that he/she can resolve, but cannot attend to it
  during the inspection.
• Notify Field Engineer The inspection finds an
  issue that needs Field Engineer support or
  escalation.

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Issues Awaiting Assignment
Issues in the Issues Task window on the EMIS home
page. These are currently unassigned and
awaiting assignment from the inspections Field
Engineer.
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Asset Inventory
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Asset Inventory
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Technical Guidance Facility Maps
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EMIS Reporting

• Report Types
• Inspections
• Issues
• Issues Status
• Waste Inventory
• Waste Shipping
• Bulk/Waste Type
• Bulk Inventory
• SPCC Compliance
• Tier 2 Compliance
• Capital Findings/ Issues

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Waste Management Features

• Waste Inspection Checklist - Identify issues in
  the storage and handling of Waste at each
  facility (labeling, storage, secondary
  containment)
• Waste Inventory Form - Provides inputs to track
  accumulated Waste stored at each facility
• Waste Shipping Tracking -Tracking of where the
  waste is being transported to and by whom. The
  Pickup Date, Transport From, Transport To as well
  as Transporter can be tracked for any given
  shipment by facility.
• Request Waste Pickup Notifications Allows
  system users to request a waste pickup if
  capacity to store those waste streams are low.
  Notification goes to IDOT Waste Specialist.
  Allows for more efficient pickup/disposal
  logistics.

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EMIS Waste Inventory

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EMIS Waste Shipping
The last step in the Waste process is the Waste
Shipping feature that allows for the tracking of
where the waste is being transported to and by
whom. The Pickup Date, Transport From, Transport
To as well as Transporter can be tracked for any
given shipment by facility.

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Bulk Product Tracking/SPCC
The EMIS provides a Bulk Product Inventory form
with the ability to determine if an SPCC plan is
required at a given facility based on the amount
of bulk product being stored on-site along with
associated reports to assist in the tracking of
bulk product at each facilities. Reports
provide several ways to query and report on Bulk
product inventories and SPCC status. Examples
provided on the following slide. The SPCC
Reporting feature provides a means to list all
facilities that require a SPCC plan
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Bulk Product Tracking/SPCC
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EMIS Admin Features/Archives

• Admin Features
• Facilities
• Users
• Inspections
• Tasks
• User Log
• System Valid Values
• Inspection Archive
• Issues Archive

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EMIS Top Findings

• Are stormwater inlet protection devices provided
  when no secondary containment is provided?
• Locate liquid salt storage tanks away from storm
  drains, trenches or ditches that lead off site.
  If this is not possible, provide appropriate
  inlet protection devices such as storm drain
  covers to be used when transferring liquid salt
  or in the event of a leak.
• Are outdoor stockpiles of potential pollutants
  (e.g., batteries, oil products, salt, scrap
  metal, etc) covered?
• Is this AST equipped with secondary containment?
• Are all hazardous waste containers stored on
  secondary containment?

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EMIS Features Review

• User-friendly and intuitive interface
• Build specifically for IDOTs workflow
  requirements
• Web-based Portal provides a custom user
  experience based upon their role in the system
• Electronic notification of Task Assignments
• Electronic Inspection Checklists for all EMS
  Procedures
• Corrective Action / Issue Resolution and Issue
  Prioritization features
• Asset Management
• Robust Reporting and Task Tracking tools

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EMIS Progress Update

• Statewide Roll-out completed in 2013
• Safety Managers and Inspections implemented
• Statewide Waste Pickup Contract Automation
• Inter-District Waste Pickup Notifications
• Tier 2 Reporting being implemented
• OSFM UST Inspections for Type A/B Operators
• Overall upgrades/workflow/reminders
• Administrative tools updates
• Enhanced Compliance Documents library for storing
  permits, SPCC plans, facility maps and
  environmental compliance assessments (ECAs)

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Benefits of the EMS EMIS

• Effective compliance with regulatory requirements
  with centralized storage of all compliance
  records
• Protecting public health and the environment
• Improve IDOTs public image as a green
  organization
• Facilitate efficient fiscal planning and
  prioritization of environmental issues
• Manage challenging environmental issues with
  top-to-bottom engagement of all IDOT stakeholders
  from a central Web-based system
• Provides environmental awareness training for all
  users through using the system and performing
  inspections.

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Contact Information
Steven Gobelman, P.E., L.P.G. IDOT Bureau of
Design Environment steven.gobelman_at_illinois.gov
[phone] S. Babusukumar, P.G. Weston
Solutions, Inc babu.babusukumar_at_westonsolutions.co
m [phone] Michael Yesconis Weston
Solutions, Inc mike.yesconis_at_westonsolutions.com (
610) 701-3931
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