PERSONAL-BUSINESS LETTER

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PERSONAL-BUSINESS LETTER
Types of Letters
BUSINESS LETTER
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FORMATTING LETTERS

• Personal Business Letters
• Business Letters

• Block
• Modified Block

Open Punctuation Mixed Punctuation
We use Word to type our letters
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Types of Formatting

• Block
• Modified Block

Open Punctuation Mixed Punctuation
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Letters

• Business Letter
• sent from one business to another
• Preprinted Letterhead
• Company Name
• Address
• Phone Number

• Personal-Business
• an individual to a person, business

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LETTERS
PERSONAL
BUSINESS
PERSONAL-BUSINESS
PARTS OF A LETTER
FORMATTINGSTYLES

• DATE

BLOCK FORMAT

• INSIDE ADDRESS

• SALUTATION

• BODY

MODIFIED

• COMPLIMENTARY CLOSING

MODIFIED BLOCK
PUNCTUATION

• SIGNATURE

• WRITERS IDENTIFICATION

MIXED
OPEN
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Format

• Margins 1 inch all around or
• Can be vertically centered on page

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Writing a Business Letter

• (Pre-Printed Stationary)

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(No Transcript)
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Overview of Letter Parts

• Letterhead
• Dateline
• Letter Address
• Salutation
• Body
• Complimentary Closing
• Writers Name and Title
• Reference Initials

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Return Address
McNeal Arts and Crafts

• 65 West Greenbrook Rd
• No. Caldwell, NJ 07006

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Date letter is written

• Write out the date the letter (written/mailed)
• Example December 15, 2013
• Do not center date
• Font for date same as letter

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DATE Line
McNeal Arts and Crafts

• 65 West Greenbrook Rd
• No. Caldwell, NJ 07006

• December 13, 2013

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Where to Place the Date

• Modified Block at the 3 tab
• Block Letter against the left margin
• Skip 1 line after the return address before
  keying the date

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Inside Address

• Recipients address
• Who you are writing to
• Name
• Company
• Street Address
• City, State Zip

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Overview of Letter Parts

• Letterhead
• Dateline
• Letter Address
• Salutation
• Body
• Complimentary Closing
• Writers Name and Title
• Reference Initials

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Salutation - Dear

• Skip line after Recipient address (2x)
• Left justify Dear
• Last name only (NO first and last name)
• Colon follow the last name
• Skip a line after the colon (2x)
• Dear Ms. Jones

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Salutation (DEAR) (Left Justify)

• Include title Mr., Mrs., Miss, Ms., Dr. or The
  Honorable . . .(for a mayor, governor, judge,
  etc.)
• Follow a womans preference for the correct
  personal title. If unknown, use Ms.

Dr.?
Mrs.?
Ms.?
Mr.?
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Salutation (DEAR) (Left Justify)

• Salutation an opening greeting such as
• Double Space (DS) 1 blank line
• before Salutation and after

Dear Ms. Hutchinson
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Body of the Letter

• Single space (SS/1X)
• Left justify each paragraph.
• Skip one line between paragraphs! (2X)

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Body of the Letter

• Body text of the letter
• DS (1 blank line) before
• and after the text
• DS between paragraphs
• SS (Single Spaceno blank lines)
• within paragraphs

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Complimentary Close-Sincerely

• Modified Block3 tab (lined up with date)
• Block Left justified
• Sincerely,
• Skip three lines (4X)
• Type senders name
• Note If a colon follows the salutation, a comma
  should follow the closing. (Mixed Punctuation)

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Complimentary Close

• A closing to the letter such as
• Sincerely DS before and
• QS (3blank lines 4X) after
• Signature of Writer

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Punctuation Styles

• Standard
• punctuation

• Open
• punctuation

• NO punctuation after Salutation and after
  Complimentary closing

• COLON () after Salutation and COMMA (,) after
  Complimentary closing

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MORE

• Always type with your ruler on
• (View Ruler)
• Always type with your show/hide on
• (home tab )

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(No Transcript)
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Personal Business Letter-Parts

• Return Address (No Name)
• Date
• Letter Mailing Address (Name)
• Salutation (Dear)
• Body (double between paragraphs)
• Complimentary close (closing)
• Name of Writer
• Initials
• Attachment/Enclosure