CIS111 Basic PC Literacy

1
CIS111 Basic PC Literacy

• Formatting Text and Paragraphs

Editing Documents
2
Formatting with Fonts

• Formatting text with fonts is a powerful way to
  alter the appearance of a document.
• A font is a complete set of characters with the
  same typeface or design. Each font has a specific
  design and feel
• Serif fonts have a small stroke, called a serif,
  on the ends of characters, and are often used for
  body text.
• Times New Roman Garamond
• Book Antiqua Californian FB
• Sans serif fonts do not have a serif, and are
  often used for headings.
• Arial Rounded MT Bold Comic Sans MS
• Franklin Gothic Demi Papyrus

3
Formatting with Font Size

• Changing the size of text, or the font size, is
  another way to determine the impact of text
• Font size is measured in points
• A point is 1/72 of an inch
• The default font size and font for a new Word
  document is 11-point Calibri.
• Two ways to change the font
• Use the FONT group on the Home tab.
• Use the quick toolbar that appears when you
  select a word or words.

Before you can change the font size, you must
select the text.
4
Formatting with Font Color

• You can also change the font color.
• Two ways to change color
• Use the Font group on the Home tab.
• Use the quick toolbar that appears when you
  select a word or words.
• Note The button to the left of the font color
  button is the text highlight color. Use this
  sparingly.

Before you can change the font color, you must
select the text.
5
Adding a DROP CAP

• A drop cap is a large initial capital letter,
  often used to set off the first paragraph of an
  article or chapter.
• To insert a drop cap, use click the Drop Cap
  button on the Insert tab in the Text group.
• To change drop cap, click thedown-pointingarrow
  andclick DropCapoptions.

2-line drop
3-line drop
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Changing Font Styles

• BOLD - Makes text darker and thicker.
• ITALIC - Makes slanted text.
• UNDERLINE - Adds emphasis to text.
• Three ways
• Use the buttons on the Font Group.
• Use the Font Dialog Box by clicking the arrow in
  the Font Group.
• Shortcut keys
• CTRL B (bold)
• CTRL I (italicize)
• CTRL U (underline)

Before you can change the font size, you must
select the text.
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Changing Font Effects

• Font effects using the Font dialog box.You can
  add
• Superscript
• Subscript
• Shadow
• Outline
• Emboss
• Engrave
• Small caps

Before you can change the font size, you must
select the text.
8
Using the Format Painter

• The Format Painter allows you to copy the format
  setting applied to selected text to other text.
• Used to copy multiple format settings or
  individual ones.
• To do this
• Highlight the text that you want to copy the
  format FROM.
• Click (or double-click) the Format Painter
  button. The cursor will change to a paintbrush.
• Click the text that you want the format copied
  TO.
• To use ONE time Click the Format Painter button
  once to apply the format settings to one item.
• To use MULTIPLE times Double-click the Format
  Painter button to activate the Format Painter and
  apply settings to multiple items. Click button
  again to deactivate.

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Changing Font Styles and Effects

• Character-spacing effects
• Apply character-spacing effects using the
  Character Spacing tab in the Font dialog box
• Change the width, or scale, of characters
• Change the spacing between characters
• Raise or lower characters relative to the line of
  text

10
Changing the Case of Letters

• Change letters from uppercase to lowercase and
  vice versa.
• Use the Change Case button in theFont group on
  the Home tab.

Character-spacing

• Apply character-spacing effects using the
  Character Spacing tab in the Font dialog box.
• Change the width, or scale, of characters.
• Change the spacing between characters.
• Raise or lower characters relative to the line of
  text.

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Changing Line Spacing

• Adding white space to a document canmake it
  easier to read.
• Increase space between lines usingthe Line
  Spacing list arrow.
• You can also use the quick keys CTRL 1
  single spacing CTRL 2 double spacing
  CTRL 5 1.5 line spacing

You can also change the paragraph spacing by
using the Paragraph dialog box. You do this by
going to the Home tab gt Paragraph group. Click
the dialog box arrow.
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Changing Paragraph Spacing

• Increase space between paragraphs using the
  Before and After text boxes in the Paragraph
  group on the Page Layout tab.

You can also change the paragraph spacing by
using the Paragraph dialog box. You do this by
going to the Home tab gt Paragraph group. Click
the dialog box arrow.
13
Quick Styles

• Apply multiple format settings in one step with a
  style.
• A style is a set of format settings that are
  named and stored together.
• Styles can include character and paragraph format
  settings.
• Apply Quick Styles by selecting style from Quick
  Style gallery.

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Aligning Paragraphs

• Paragraphs are aligned relative to the left and
  right margins
• Left-aligned text is flushwith the left margin
  andhas a ragged right edge.
• Centered text is positioned evenlybetween the
  margins.
• Right-aligned text isflush with the
  rightmargin.
• Justified text is flush withboth the left and
  right margins.

Buttons on the Home tab gt Paragraph Group
CTRL L CTRL E Quick CTRL R
Keys CTRL J
Home tab gt Paragraph group.
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Aligning Paragraphs

• Format a document using themes
• A theme is a complete set of theme colors, fonts,
  and effects
• Preview a theme before applying it
• Click the Themes button in the Themes group on
  the Page Layout tab to select and apply a theme

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Working with Tabs

• Tabs help you to align text vertically at a
  specific location on a page.
• A tab stop is a point on the horizontal ruler
  that identifies a text alignment location.
• By default, tab stops are located every ½ from
  the left margin.
• You can create custom tab stops.
• Text can be aligned to the left, right, or center
  of a tab stop, or aligned with a bar character or
  decimal point.

Tab indicator
Left tab stop
Right tab stop
Tabbed text left-aligned
Tabbed text right-aligned
Tab leader
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Working with Tabs

• Set tabs using the ruler
• Click the tab indicator at the left end of the
  horizontal ruler to select the type of tab (left,
  right, centered, etc.)
• Set the tab by clicking the ruler at the location
  you want the tab stop to be.
• Tab stop applies to the active paragraph or
  selected paragraphs.
• To change the tab stop, simply click and drag a
  tab stop on the ruler.

Set tabs using the Tabs dialog box

• Create new tab stops clear existing ones.
• Change the position/alignment of existing tab
  stops.
• Apply a tab leader, a line that appears in front
  of tabbed text.

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Working with Indents

• Indenting a paragraph moves the edge of the
  paragraph in from the left or right margin
• Indent the entire left or right edge of a
  paragraph
• Indent just the first line
• Indent all lines except the first line
• Indent markers on the horizontal ruler identify
  the indent settings for the paragraph in which
  the insertion point is located

Indent buttons
First Line Indent marker
Hanging Indent marker
Left Indent marker
Right Indent marker
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Working with Indents

• To indent a paragraph
• Drag an indent marker to a new location on the
  ruler.
• Click the Increase Indent button or the Decrease
  Indent button on the Formatting toolbar.

20
Clearing Text Formatting

• Use the Clear Formats command to return text to
  its default settings
• 11-point Calibri text
• Left-aligned
• 1.15 paragraph spacing
• 10 points below
• No indents
• To clear formatting, select the text, point to
  Clear Formatting button in theFont group on the
  Home tab.

21
Adding Bullets and Numbering

• Formatting paragraphs with bullets and numbering
  can help to organize ideas in a document.
• Numbering the items in a list helps to illustrate
  sequence and priority.
• A bullet is a character, often a small circle,
  that appears before the items in a list to add
  emphasis.

Use the Bullets button or Numbering button in the
Paragraph group on the Home tab.
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Adding Bullets and Numbering

• Use the Bullets and Numbering command on the
  Format menu to apply, change, or customize bullet
  and numbering styles.

Outline Numbered tab
Numbered tab
Customize bullet styles
Bullet styles