halFILE Email Collector

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halFILE Email Collector
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Overview

• All-in-one program
• Client-side only
• Outlook 2002 or newer
• Outlook Express 5 or newer
• Licensing separate from halFILE
• Full-text search capability (requires SQL 2000 or
  newer)

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Possible Auto Index Fields

• Email date
• Email time
• To Name
• To Email address
• From Name
• From Email address
• CC Name

• CC Email Address
• Subject
• Body
• Attachments? Yes/No
• Attachment Filenames
• Original Email Folder Name

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Demonstration

• Configure Email
• Configure halFILE
• Start Process
• Statistics
• Purge
• Find Email
• halFILE Search

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Other Configuration Options

• File Configure
• Search Hit List
• Popup Help Fields
• Email Folders to Skip
• DoubleWriteTRUE

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Processing Methods

• Each workstation does everything
• OR
• Individual workstations collect and one
  workstation or server posts

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Future Enhancements

• Collect email by folder using a date cutoff
  (example get everything older than 30 days)
• Exclude/Include options based on from/to
• MS Exchange Journaling integration
• E.halFILE Full Text Search

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Why Archive Your Email?

• Reduce the size of personal Outlook folders
• Prevent loss of critical email
• Move email to system meant to archive millions of
  documents
• Improve email search capabilities
• Leverage your halFILE investment