ELC 347

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ELC 347

• DAY 1

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Agenda

• Roll Call
• Introduction
• WebCT Overview
• Syllabus Review
• Introduction to Project Management
• Introduction to MS Project 2003

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INSTRUCTOR

• Tony Gauvin, Assistant Professor of E-Commerce
• Contact info
• 216 Nadeau
• TonyG_at_maine.edu
• [phone] or ext 7519
• WebCT (Tony Gauvin)

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Instructional Philosophy

• Out-Come based education
• Would rather discuss than lecture
• Requires student preparation
• Hate grading assignments
• Especially LATE assignments
• Use class interaction, assignments, quizzes and
  projects to determine if outcomes are met.

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ELC 347 Outcomes

• Understand project management concepts and the
  major phase of managing a project
• Define Tasks, Milestones, and recurring Tasks
  that must be completed to successfully finish a
  project
• Understand how leadership and communications
  skill are essential to successful project
  management
• Be able to apply network analysis to a project
  plan to determine critical resource allocations,
  bottlenecks and other deterrents to successful
  project completion using techniques such as
• CPM
• PERT
• GNATT Charts
• Under the human element in successful project
  management including
• Motivation
• Managing and embracing Diversity
• Team building
• Understand how Cost Control can make or break a
  project (and a career!)
• Be able to use Project 2003 effectively

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ELC 347 Survival Primer

• Read Material BEFORE the class discussion
• Check WebCT Often
• Use the additional resources identified in
  syllabus
• ASK questions about what you didnt understand in
  readings
• DONT do assignments and projects at last minute.
• REVEIW lectures and notes
• Seek HELP if you are having difficulties
• OFFER feedback and suggestions to the instructor
  in a constructive manner

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Computer Accounts

• Computer login
• Sys admin
• Pete Cyr (x7547) or Art Drolet (x7809)
• Applications
• MSDN Academic Alliance
• Free Stuff including Project 2003
• See Dr Ray Albert
• Access Cards
• 10 deposit
• See Lisa Fournier

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WebCT

• http//webct.umfk.maine.edu
• Login
• First name. Last Name
• John Doe ? John.Doe
• Initial password is webct
• Help with WebCT available from Blake Library
  staff
• All quizzes and assignments will be administered
  from WebCT

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Syllabus review

• Requirements
• Grading
• Course outline
• Special Notes
• Subject to change

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• Introduction
• to
• Successful Project
• Management

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Introduction--the Project

• A deliverable
• On time
• Within budget
• requires
• Planning
• Resources
• Control

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Some Elements of Project Managers
Responsibility--Head of the Team
Obstacles and progress are communicated among all
team members
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Worry Curve

1. Uninformed Optimism
2. Vague Concern
3. Panic
4. Heroism
5. Desperate Negotiation
6. Never Again!

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Ideal
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Why Project Management ?

• More Complexity
• Flat Organizations
• New Team Interdependencies
• Changing Process / Procedures
• Multiple Projects
• Shorter Lifecycles
• Time-based Competition

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Project Management Process
Invest in Planning
or in Crisis Management
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Terminology

• Project
• Goal
• Project Scope
• Objective
• Task
• Activity
• Duration

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Becoming a Successful Project Manager Skills
Needed
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Project Management Defined

• Process of leading a team of people in planning
  and managing a unique undertaking made up of a
  number of inter-dependant tasks that must be
  accomplished by a specific date.
• Characteristics
• Unique Goal
• One-time Organization
• Resource Constrained
• Deadline!

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Successful Project Management

• Project Phases
• A Methodical Approach
• Concept
• Planning
• Implementation
• Conclusion

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Concept Phase

• Project Goal Statement
• Consensus
• Constraints

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Project Goal and Purpose

• Focus Answers the what?
• Commitment Answers the why?
• S.M.A.R.T.
• Specific
• Measurable
• Acceptable
• Realistic
• Time
• Project Name in one sentence

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Planning Phase

• The Preliminary Plan
• Work Breakdown Structure
• Scheduling
• Resource Planning

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Work Breakdown Structure

• Developing appropriate deliverables
• Making comprehensive activity lists
• Securing the teams commitment
• Motivating the five types of members
• Differentiating Duration from Effort
• Estimating the time required to complete any task

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Scheduling

• CPM vs. PERT Networks
• Precedence relationships
• Critical Path
• The Three Lines of Defense
• Time-Cost Trade-offs

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Resource Planning

• Resource Profiles
• Resource Leveling

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Implementation Phase

• Purposes of project control
• Approaches to control
• Project Meetings
• Cost Control

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Purposes of Project Control

• Identify/Detect Problems
• Resolve/Preempt
• Get back on track!

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Approaches to Project Control

• Dogmatic
• Laid-Back
• Pragmatic

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Project Meetings

• Purpose
• Short Punctual
• Agenda
• Attendance
• New Plan!

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Cost Control

• Five stages of cost
• Pre-emptive Control
• Commitment Stage
• Negotiate Variances

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Project Conclusion Phase

• Verification
• Post-Audit
• Closure

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Break!
Questions???
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Intro to MS Project 2003

• 4 phases
• Preliminaries
• Planning
• Managing
• Reporting including post action review

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Project 2003Parts and Pieces

• Calendar
• Gnatt chart
• Network diagrams
• Resource sheet
• Tasks

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Gnatt View
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Network view
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Resource Sheet
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Task View
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Project Guides
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Options
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Making a PB J

• Define
• Define resources
• Define tasks
• Duration
• Sequence (predecssors)
• Assign resource
• Define Milestones

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Assignment 1

• Complete The Project Challenge (parts A B) on
  page 22 of the Ghattas Text. Upload a well
  formatted Word Document with the answers along
  with Project 2003 files outlining the tasks in
  the move
• Due in two weeks