Presentazione di PowerPoint

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Financial and administrative procedures LAPs
RAPs Project Community action programme to
combat social exclusion 2002-2006 Second
transnational exchange programme Call for
proposal VP/2004/004 under 2005 budget line
04.040202 Dossier n. 2004/VP004/10136 Ist
Steering Group Meeting Bruxelles, 7-8 November
2005
International and European Affairs Department
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Reference documents

•  
•  
• Laps Raps project proposal approved
• Contract N.VS/2005/0375
• Guideline - Community Action Programme to combat
  Social Exclusion 2002 -2006 - Second
  Transnational Exchange Programme
• Applicant Guide VP/2004/004

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• Payments/refunds
• All eligible costs for the implementation of the
  project must be paid within the budget period
  15/9/2005 to 31/8/2006 (YEAR ONE)
• The only costs that partners will have to account
  for are
• Staff costs
• Travel (airfare)
• Costs links to travel (public transports and
  small snacks)
• These costs will be reimbursed according to the
  following procedures

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Staff Costs

• Staff costs should be justified by the following
  documents
• Original official contract and or letter of
  appointment (or certified copy)
• Time sheets signed and certified

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Travel Costs- Airfare
Participants of the project steering and peer
review group meetings are expected to book and
pay for their own flights. The related cost will
be refunded as soon as the note of expenses is
received together with original tickets/invoice
from Travel Agency and boarding passes. Travel
associated costs public transports and small
snacks can be reimbursed provided that
receipts/tickets are transmitted to the
Coordinator along with a request of
reimbursement The Coordinator provides for any
other subsistence expenses (hotel, restaurants
and conference rooms) in cooperation with the
Local partner
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Procedures for payments SGM and PREW costs

• Travel and accommodation general procedure apply.
• Host city/partner supports the coordinator in
• Identifying service providers for Hotel, meals,
  interpretation, venue
• N.B. A formal request of three estimated
  quotations or a certified agreement with an ad
  hoc provider of good and services, is foreseen
  for any supply.
• The coordinator pays directly to the service
  providers all costs incurred hence
• Very important note every single invoice must be
  made out to the City of Venice (for expenditures
  to be paid directly).

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Payments by Coordinator

• Very important note every single invoice must be
  made out to the City of Venice (for expenditures
  to be paid by City of Venice)
• Ref. Comune di Venezia Direzione Centrale
  Relazioni Internazionali e Politiche Comunitarie
  S.Polo, 1098 30125 Venezia (P.I
  00339370272).

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Relevant documents format

• We will forward to all the partners the
  financial management methodology attached with
  all the relevant documents to be filled in by the
  partners and submitted to the Coordinator.
• Beneficiarys Bank details (it is crucial to have
  all the relevant info ie. Name of bank, address,
  BIC/SWIFTand IBAN
• Time sheets (format requested by E.C)
• Statement of expenditures (format requested by
  E.C)
• Summary table of estimated cost of each Partner
• Copy of Contract.
• Very important note all the originals proof of
  payments for staff cost must be kept by all
  partners at least for five years.
• Expenditure must not exceed the amount of the
  budget approved by the EU.
• Payment will be made on Partners Bank account
  indicated to the Coordinator.

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Contact InformationCentral Project Managment Team

• Mr. Andrea Del Mercato - Strategic Management of
  the project
• Mrs. Paola Canton Financial Officer
• Mrs. Tiziana Alvisi Administration and
  Communication Officer
• International and European Relations Department
• City of Venice San Polo - 1098, 30125 Venice
• Tel [phone]
• Fax [phone]
• international.relations_at_comune.venezia.it
• www.comune.venezia.it/ineuropaenelmondo