Girls%20Program

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Girls Program
Travel Program
House Program
Learn to Play
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Feb 20th Meeting Agenda

1. Committee Reports
2. Election procedure (McLaren and Staby)
3. Appointment of new disciplinary committee (issues
   arising)
4. Annual Calendar-  I will bring a write on
   calendar.  My intent is to white board all
   activities and assign leads
5. Budget (Paxton) - yes Virginia we actually have
   one. 
6. Mite and mini-Mite planning for next season
7. Ice fees and renegotiation of our contract
   (Mark/Jimmy have requested our PL as well as
   balance sheet)
8. Set the date for our annual meeting reserve the
   church for the meeting?
9. Financials and action items to clean up and vote
   on

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Purpose

• The fundamental purpose for moving towards
  electronic voting and surveying is to improve the
  efficiency, speed, accuracy and user friendliness
  of elections.
• While the manual voting system has served us
  well over the years, it is necessary to consider
  what improvements can be made, especially for the
  voter, and how the availability of new
  technologies can be used to further develop our
  election process.

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Top Ten Benefits to Electronic Voting

1. Cost savings
2. Increased participation rates
3. Better informed voters
4. Reduced administration
5. Create and deploy ballot quickly and with ease
6. Integrity of the vote
7. Instant runoffs
8. Last minute changes to the ballot
9. Elimination of human error in the vote counting
10. No need for recounts

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Drivers

1. Cost (Free vs Paying for Software/Hosting)
2. Flexibility/Scability of use
3. User Friendly
4. Accessibility - Web Base Solution
5. Security - Only Association Members Participate
6. Audit - Universal verifiability of the integrity
   of the election outcomes

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Potential Solutions Free Online Surveys

• Analysis
• Free Version is very limited
• Good for Simple listing
• No logic to stop from selecting to many entries
• Does not have the functionality to have
  Pictures/Bio

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Potential Solutions Free Online Surveys

• Analysis
• Reporting is basic
• Results can be printed or Exported
• Survey can be posted to site
• Can be Shared, Tweet, Post or blogged to Face
  book, blog sites and Linked in.
• No Cost to Association

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Potential Solutions Ballot Bin

• Analysis
• Reporting is basic
• Results can be printed or Exported
• Survey can be posted to site
• Can be Shared, Tweet, Post or blogged to Face
  book, blog sites and Linked in.
• No Cost to Association

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Potential Solutions Survey Monkey
http//www.surveymonkey.com/pricing/details?t0

• Analysis
• Reporting is basic
• Results can be printed or Exported
• Survey can be posted to site
• Can be Shared, Tweet, Post or blogged to Face
  book, blog sites and Linked in.
• No Cost to Association

10
Potential Solutions Free Online Surveys

• Analysis
• Reporting is basic
• Results can be printed or Exported
• Survey can be posted to site
• Can be Shared, Tweet, Post or blogged to Face
  book, blog sites and Linked in.
• No Cost to Association

11
Potential Solutions Free Online Surveys

• Analysis
• Reporting is basic
• Results can be printed or Exported
• Survey can be posted to site
• Can be Shared, Tweet, Post or blogged to Face
  book, blog sites and Linked in.
• No Cost to Association

12
Potential Solutions Free Online Surveys

• Analysis
• Reporting is basic
• Results can be printed or Exported
• Survey can be posted to site
• Can be Shared, Tweet, Post or blogged to Face
  book, blog sites and Linked in.
• No Cost to Association

13
Potential Solutions Free Online Surveys

• Analysis
• Reporting is basic
• Results can be printed or Exported
• Survey can be posted to site
• Can be Shared, Tweet, Post or blogged to Face
  book, blog sites and Linked in.
• No Cost to Association

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Ataways Implementation methodology

Ataways implementation methodology is based on
PeopleSoft Compass methodology. Our Project Team
will use this methodology and adapt it to
Och-Ziff implementation strategy and culture.
The following slides present the detail phases
and activities with estimated start and end
dates. These estimates will be refined during
the Plan phase. Implementation methodology,
high level phases
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Phase I Plan
Activity Description of Activity Est. Date Team Members Involved
Project Start Activity Self Explanatory 03/03/2008 Project Management
Develop Initial Project Plan and Project Register Activity Self Explanatory 03/03/08 to 03/14/08 Project Management
Architecture Design Prepare high level functional architecture of the solution. Finalize In Scope / Out of Scope and define implementation and integration approach. 03/10/08 to 03/21/08 Project Management
Project Kick-Off Activity Self Explanatory 03/24/2008 Steering Committee Project Management Functional Experts


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Phase IV Test and Teach
Activity Description of Activity Est. Date Team Members involved
System Test preparation Prepare and document Test Plan and Test Scenarios 06/09/08 to 06/20/08 Functional Experts
System Test Perform System Test (including full integration with Financials and 3rd Party Software 07/07/08 to 07/25/08 Functional Experts
Training Preparation Prepare Training Content and User Procedures. 06/23/07 to 07/04/08 Functional Experts
User Acceptance Testing Perform User Acceptance Testing (including parallel testing of at least 1 month worth of data and payroll). 07/28/08 to 08/15/08 User Acceptance Testers Functional Experts
End-User Training Deliver End-User Training 08/18/08 to 08/20/08 End-Users Functional Experts
Quality Review Checkpoint Milestone End of phase 08/20/08 Project Management Functional Experts


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Phase V Deploy

Activity Description of Activity Est. Date Team Members involved
Conversion Strategy Document scope of conversion and methodology 05/30/08 Project Management
Test Conversion Execute conversion and reconciliation in test environment 07/07/08 to 07/11/08 (TST) and 07/28/08 to 07/30/08 (UAT) Functional Experts Developers
Deployment Plan Document deployment methodology, timing, cut-over and team involvement in different locations 07/25/08 Project Management
Test Move to Production Rehearsal of the deployment plan to validate timing, sequence of tasks, roles and responsibilities and validation points. 08/21/08 to 08/22/08 Project Management Functional Experts Business Owners
Go Live Execute deployment plan in the Production database. Perform all conversion and validations. Get sign-off from Steering Committee to Go Live. 08/31/08 Business Owners Project Management Functional Experts Developers
Post-Go Live support Stabilize system and support users. Ongoing after Go Live Support Team

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Timeline


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Appendices