SiPUpdate on upgrade version 10

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UCL HR Division

• SiP Update on upgrade version 10
• Version 11 focus of changes
• SiP User group
• Proposals for SAUL scheme changes
• HR Project work stream BPR
• Reminders
• Jon Everard - Head of Payroll Operations
• Helen Brown Process Manager

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SiP upgrade Version 10 (Phase II)

• Phase II Release (late November 2011)
• Contract request for Professorial / Chair
  appointments
• Overtime payments (pilot with full-time
  employees)
• New tab to confirm additional allowances (e.g..
  Market rate supplement)
• Regrading Research Assistant to Research
  Associate
• User Acceptance Testing thank you to those who
  have volunteered

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SiP Version 11 (Phase III) Summer 2012

• Some of the requests from drop in sessions
• Automate Financial Approval should we have pre
  approval rather than post approval?
• Do all forms need financial approval where the
  original costs are not increasing?
• (e.g.. Where an FTE is being decreased or grade
  reduced)
• Employee Portal - Enable employee to submit
  requests via an electronic form which can be
  approved within SiP for action by HR / Finance
  (e.g.. Maternity leave / Form 7 payments)
• Additional Forms
• Change to start date / Confirmation of start
  date
• Transfer of posts between departments
• Additional allowance (e.g.. Banding payment)
• General
• Attach documents to a request (e.g.. right to
  work documents)
• Enhance navigation (e.g.. review of tabs)
• Ability to sort progress screens alphabetically

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SiP Version 11 (Phase III) Summer 2012Where
will the focus of changes be?
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SiP User group

• Gather / assess user requests for development
• Make recommendations for which developments to
  include in future releases
• Volunteers required

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Superannuation Arrangements of the University of
London (SAUL) proposed changes

• The SAUL Employers made change proposals in
  September - UNISON and Unite will provide their
  response to SAUL Negotiating Committee in
  November 2011.
• If agreement between the Employers and Unions a
  formal period of consultation with SAUL members
  required by law. Any changes cannot be made until
  SAUL members have been consulted. The current
  proposed date to implement these changes is April
  2012 but this date is subject to negotiation and
  may change.
• The employer proposals can be summarised as
  follows
• Members who join after the date of change will
  join a new Career Average Revalued Earnings
  (CARE) scheme. CARE benefits are 1/80th pension
  3/80thlump sum for each year of year of service.
  Each years benefit is then increased by an
  agreed inflation index to the date of retirement.
  The CARE section will have different terms for
  early retirement and retirement as a result of
  redundancy. The Normal Pension Age will be 65
  with future increases linked to increases in
  State Pension Age. Contribution rate will be 6
• Existing members at the date of change will
  continue to  build up final salary benefits as at
  present and continue to contribute 6 of
  Pensionable Salary. Existing members who leave
  SAUL after the date of change and rejoin within
  30 months of leaving will rejoin the final salary
  section of the Scheme. For benefits built up
  after the date of change, increases to pensions
  in payment will be  limited in respect of any
  increase in the Consumer Price Index above 5.
• It is important to note that the benefits of
  members who are deferred or pensioners at the
  date of change will not be affected by these
  proposals.

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HR Work stream Business Process Review
As part of the HR Operational Plan to review how
we deliver services one work stream is
BPRLooking to review holistically processes
especially around how we interface with customers
to streamline and automate our proceduresSiP is
one aspect of interfacing with you and were all
trying to make it work better for us all. BPR is
about standing back, looking at it all and saying
what is the best way of achieving the outcomes
requiredAs you are users of HR, we want your
input into making systems, processes and
procedures more efficient. I need your feedback
on what isnt working, what should be looked at
first and what must be changed. Your feedback
will input into prioritising which procedures are
undertaken first
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Reminders

• Please, please, get SiP forms in before the
  deadline

• Please remember to put applicant number on SIP
  where recruited via ROME
• Maternity applications forms employee needs to
  complete their name!!
• In conjunction with Finance we are looking to
  implement a de minimus payment value for out of
  cycle, or advance payments, and only on a weekly
  basis

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Questions