placing orders

1
Practical Writing

• placing orders

2
Practical Writing Writing E-mail Messages
3
About orders
Order form(???)???????,????????????????
????????????????(inquiry),???????,?????,??????,???
???   ???????????? 1) ???(order no./order
number) 2) ??????????(item description) 3)
??(quantity) 4) ??(price) 5) ???(cat.
no./catalogue number?cat. ref./catalogue
reference) 6) ????(payment) 7) ????(delivery
date) 8) ???????????(terms)
4
Sample Reading
5
Sample Reading
6
Requirements of an order

• When placing an order, always remember the
  following requirements accuracy and clarity.
•  
• First of all, accuracy is essential in the
  placing of an order. An error in quoting a
  catalogue number, or a mistyped figure in the
  quantity column can lead to trouble which it may
  be impossible to put right later.
•  
• Second, clarity is also needed when placing an
  order the buyer must make clear to the seller
  exactly what he wants.

7
Some collocations of order

• When it comes to order in business transaction,
  the following collocations of order are usually
  helpful.
• accept/entertain an order ???? bag a
  lot of orders ??????
• cancel/annul an order for goods ????
  collect ones order ???
• deliver ones order ?????
  execute/fulfill an order ????
• give out an order for... ?????
• place an order for something with ?????
• repeat/renew an order ??
  receive an order ??????
• refuse an order ??????
  rescind/revoke an order ????
• secure an order ??????
  seek orders ????
• supply orders ????
  take an order ????
• withdraw an order ????
• a big/large/strong/large-quantity order ????
• an extensive order ????
  open order ??????
• a sample order ????
  trial order ????

8
Exercises

• Ex. 1. Complete the following letter with the
  given information.

The letter is from A.J. Wadekar of 212 Shastri
Street, Bombay, India. Our ref. GH/MW Purchase
Order No. 5555K Delivery date required by 6
October 2003 (two months from today) Payment by
irrevocable letter of credit upon receiving pro
forma invoice
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Exercises
___________________________ H Priston Your ref
XY/MN 88 West Road Our ref ______ Norwich
Norfolk 6 August 2003 _____________________
Dear Sirs, Thank you for your catalogue (which
we have studied carefully). We enclose our
official order and will open ____________________
___ in your favour as soon as we receive your
______________. We require delivery of the goods
by _________________________________. Yours
sincerely, (signature) H. Wadekar Purchasing
Director Enc 1
A.J. Wadekar, 212 Shastri Street
GH/MW
Purchase Order No. 5555K
an irrevocable letter of credit
pro forma invoice
6 October 2003 (two months from today)
10
Exercises

• Ex. 2. Use the given information to complete the
  following order form.

????Halls Ltd., 16 Highton Way, Liverpool 12,
England ???4462M ?????? 1. 150? XL
watches,???100.00 2. 100?ZM8 wall
clocks,???50.00 ??????2003?8?10?
????????30??
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To Halls Ltd.
Purchase Order
16 Highton Way
England
No 4462M
Liverpool 1
15000.00
150
5000.00
100
30 days
from receipt
10 August 2003
12
Ex. 3. Complete the following order with the
information given below.
????Halls Ltd., 16 Highton Way, Liverpool 12,
England ???4462M ?????? 1. 150? XL
watches,???Cat. (6) ref M1626 2. 100?ZM8 wall
clocks,???Cat. (7) ref M1626 ???????????,?????
?30??
13
K. de Silva Ltd. Unit 16, Mel Trading
Estate Colombo, Sri Lanka ________

Your ref BC/DF _____________
Our ref
KS/WN __________ __________________
______________________ Dear Sirs, Thank you
for your letter of 1 July and the enclosed
catalogue. We have studied your ________ very
carefully and would like to place the following
order _____________________________
________________________________ We will pay
for the goods by ___________ within __ days on
______ of your ______________. Yours sincerely,
(signature) K de Silva Purchasing Manager
Halls Ltd.
16 Highton Way
Liverpool 12
England 10 July 2003
Purchase Order No 4462M
catalogue
150 XL watches Cat. (6) ref M1626
100 ZM8 wall clocks Cat. (7) ref M1626
bankers draft
30
receipt
pro forma invoice