Practicing Parliamentary Procedure

1
Practicing Parliamentary Procedure

• How can I survive a formal meeting?

2
What is Parliamentary Procedure?

• Set of rules and guidelines that allow the
  following
• Fair debate
• Majority rules
• Minority is heard
• Handling one item at a time
• Maintains order
• A code of ethics to follow as business is
  conducted.

3
Main Motion

• To present an item of business for consideration
  and action by the chapter.
• Requires
• Second
• Is debatable
• Is amendable
• Majority vote

4
Steps in Presenting a Motion

• Rise and address the president-Mr./Mdm.
  President
• Recognition by the president-(Name or office)
• Presenting the motion-I move that
• Seconding the motion-Mr./Mdm. President, I
  second the motion
• Statement of the question- It has been moved and
  seconded that

5
Seconding a motion

• Ensures the following
• Get on record as supporting motion.
• Puts the motion to a vote.

6
Debating a motion

• Raise concerns about the motion.
• Persuade others to vote one way or another.
• Provide information about motion.
• Can be done at any time while the motion is on
  the floor.

7
Voting on a Motion

• Can be done by the following means
• Voice
• Rising (show of hands)
• Ballot
• Roll call
• General consent

8
Types of Votes

• Majority one more than half the votes cast. (50
  1)
• Plurality the most votes received, for example a
  candidate, but not always a majority.
• Two-thirds two-thirds of the members

9
Other Facts

• Putting the Question refers to taking the vote-
  Those supporting the motion thatsay aye. Those
  opposed say no.
• Tie vote-motion is lost if requires majority
  vote.
• The president may leave the chair to debate a
  motion.

10
Amend

• Purpose Modify the motion that is under
  consideration.
• 2nd required
• Debatable usually
• 1st rank is amendable
• Majority vote
• 2nd rank amendment max-2nd rank must apply to 1st
  rank.

11
Ways to Amend

• Striking out words
• Adding or inserting words
• Striking out and inserting words

12
Privileged motions

• Motions that fulfill individual needs or the
  interest of the group individually.
• Motions do not pertain directly to the business
  being discussed.

13
Privileged Motions

• Include the following
• Fix Time to Which to Adjourn
• Adjourn
• Recess
• Raise a Question of Privilege
• Call for Orders of the Day

14
Adjourn

• Privileged motion that ends current meeting
  immediately.
• Requires
• Second
• Non-debatable
• Non-amendable
• Majority vote

15
Subsidiary Motions

• Motions that alter, change or dispose of main
  motions.

16
Subsidiary Motions

• Include the following
• Lay on the Table
• Call for Previous Question
• Postpone Definitely
• Refer to a Committee
• Amend
• Postpone Indefinitely

17
Lay on the Table

• Delays motion briefly, until taken from table.
• Requires
• Second
• Non-debatable
• Non-amendable
• Majority vote

18
Call for Previous Question

• Ends debate immediately.
• Requires
• Second
• Non-debatable
• Non-amendable
• Two-thirds vote

19
Refer to a Committee

• Assign main motion to a committee.
• Requires
• Second
• Debatable
• Amendable
• Majority vote

20
Refer to a Committee

• Two types of committees
• Standing.
• Ad Hoc, or special committee appointed by the
  chair.

21
Refer to a Committee

• Reasons for referring to a committee
• Gather more information
• Act on a motion

22
Amend

• Changes or alters a main motion by
• Striking out
• Inserting
• Striking out and inserting
• Adding

23
Amend

• No more than two amendments can be considered at
  one time.
• Requires
• Second
• Debatable
• Amendable
• Majority Vote

24
Incidental Motions

• Motions that
• Correct ill-advised actions
• Correct improper use of parliamentary procedure.

25
Incidental Motions

• Include the following
• Object to the Consideration of Question
• Appeal from the Decision of the Chair
• Rise to a Point of Order

• Withdraw a Motion
• Suspend the Rules
• Call for Division of the House
• Rise to Parliamentary Inquiry

26
Appeal from the Decision of the Chair

• Allows members to overrule chair
• Requires
• Second
• Debatable only if motion being overruled was
  debatable
• NON-Amendable
• Majority Vote

27
Rise to a Point of Order

• Have parliamentary errors corrected.
• Requires
• Nothing. Error presented by member is decided by
  the chair.

28
Rise to Parliamentary Inquiry

• Check on parliamentary questions, or ask how to
  carry out a parliamentary ability.
• Requires
• Nothing. Question presented by member is address
  by the chair.

29
Call for a Division of the House

• Requires countable vote, if voice vote was
  announced incorrectly by chair.
• Can only be called for after vote has been
  announced.
• Requires
• Nothing. Addressed by chair upon being called.

30
Withdraw a Motion

• Retracts motion proposed. Can only be moved by
  member or proposed motion being withdrawn.
• Requires
• Nothing. If chair asks for objections and there
  is none, withdraw stands. If there is an
  objection, a majority vote is needed for passage.

31
Suspend the Rules

• Make exceptions to by-laws of organizations
  constitution.
• Requires
• Second
• Non-Debatable
• Non-Amendable
• Two-thirds Vote

32
Unclassified Motions

• Motions that do not fit other parliamentary
  categories
• Motions usually pertain to actions already taken
  at previous meetings.

33
Unclassified Motions

• Include the Following
• Reconsider
• Rescind
• Take from the Table

34
Reconsider

• Correct ill-advised or erroneous action.
• Member who moves to reconsider must have been on
  prevailing side of motion being reconsidered.

• Requires
• Second
• Debatable
• NON-Amendable
• Majority Vote

35
Rescind

• Revoke or nullify previous action.
• Requires
• Second
• Debatable
• Amendable
• Two-thirds Vote

36
Take from the Table

• Resume consideration of tabled motion.
• Requires
• Second
• Non-debatable
• Non-amendable
• Majority Vote