Project Services and Status reports

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Project Services and Status reports
Project Leader Penelope Constanta
Stakeholders CD Project and Activity Leaders
Resources Ruth, Pordes, Penelope Constanta, Amber Boehnlein, Eileen Berman, Marcia Teckenbrock
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Project Services Scope - Goal

• Project Services scope is to provide the means
  (database, interfaces, etc.) to those services
  and infrastructure that support Project
  organization, communication and planning in the
  Computing Division.
• Project services is meant to hold information
  relevant to projects and activities in CD and
  also be integrated with the Effort reporting
  system.
• Project services is meant to hold only general
  metadata about a project and/or activities and it
  does not replace any of the project management
  tools used by US CMS, BPM, QCD etc.
• Project Services aims to provide
• a central reference site to find information
  about CD projects
• project leaders and definitions
• time lines and pointers to internal information
• project status and plans

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Project Services Deliverables

• Project Deliverables
• Database to contain all project related
  information
• For project management
• For effort reporting
• Web based user interface to manage the database
• Link in all the project status reports
• Status reports now in DocDB.
• Need to work on Topics and links to projects
  databases. Reports etc.

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Project Deliverables/Milestones

• Phase I
• Delivered Pilot database (Access) containing
• All project activities as defined in Effort
  reporting system
• Any matched information from old ProjectsDB
• Delivered Pilot Web interface using ColdFusion
  (http//wwwserver2.fnal.gov/cfdocs/projectsdb/inde
  x_n.cfm)
• Allows viewing of project related information
• Allows changing of

• Responsible organization
• Stakeholders
• Project Leaders
• Project Start and End time
• Project Status

• Project Deliverables
• Project Description
• Issues
• Documentation URL
• Project web site

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Project Services Next steps Phase I

• Two parallel process
• Project information update
• Project leaders need to review and update
  information about their projects
• Start Time Now, End Time Now 1 month
• Augment and enhance database tables to
  accommodate CD needs
• Requires project leader input
• Start Time Now, End Time Now 2 months?

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Project Services Effort Profile (i)

• Phase I Effort to date for current pilot
  (done)
• Design 5 people (Ruth Pordes, Don Petravick,
  Amber Boehnlein, Eileen Berman, Penelope
  Constanta) less than 0.25 FTE in a month
• Development 2 people, for 0.2 (Penelope) and 0.4
  (Nadya) FTE in a month
• Phase I Requires Data update ? people for less
  than 5 of a month
• Requires Attention and commitment from all the
  stakeholders. I.e. department heads and activity
  leads.

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Project Services Phase II

• Rework user interface using CodeCharge (tool used
  by Jeff Mack for the budget input forms and it
  will be one of the tools that EIU will consider
  for web interfaces)
• Interface needs to provide forms for data input
  that will be used for both Project Services and
  Effort Reporting system
• Start Time 6/15/05, End Time 12/15/05, FTE0.20
• Augment database tables
• Modify tables (add fields, new tables etc)
  according to project leaders input
• Start Time 7/18/05, End Time 10/15/05, FTE0.10

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Project Services Effort Profile (ii)

• To finish Phase II requires
• Design 4 people, 5 each for 6 months
• Development 2 people, for 10 (Penelope) and
  40 (Marcia) for 6 months or help from EIU.
• Marcias other assignments are
• Docdb 10 with some picks
• OSG and plone 40
• Hepap/hepic 10
• Phase III just an acknowledgement

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Risks

• CodeCharge New development software learning
  curve
• Untimely or unreasonable Project leaders input
  requests

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Project Services Phase III

• Import database to Oracle and integrate with EIU
  project
• No schedule at this point too far into the
  future
• Question Do we need this project?

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Project Services Data

• Proposed Mandatory data about a Project
• Project Name
• Project Description
• Project Leader(s) Projects are assigned to
  persons or line organization (Department, Group
  etc), so a Project Leader might not be a person.
• Activity(s) that effort can be reported to (at
  least one)
• Activity Description
• Activity Leader(s)
• Stakeholders
• Other non-mandatory information such as Project
  type (on-going work, etc) to be defined.