Implementing the University Strategy: Ensuring Success

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• Implementing the University Strategy Ensuring
  Success
• Jon F Baldwin
• Registrar

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50 by 50 How will we get there?

• Ambitious University Strategy
• Clear mission and purpose
• Work just beginning
• Creativity and innovation combined with effective
  project management
• Put the University Strategy at the centre of what
  we do

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Implementation Plan

• Each Strategic Goal will have a Project Plan
  setting
• out
• Academic lead
• Admin/Management lead
• Project Team (cross functional)
• Key objectives and activities
• Main Benefits and Key Performance Indicators
• Risk Assessment
• Projected budget

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Implementation Plan

• Estimated cost of 1.5m 3.5m 4.5m 5m over
  the next four years
• Timescales to be reviewed following
  prioritisation of goals
• Plans embedded within Microsoft Project for
  ongoing monitoring and tracking
• Project plans to be further developed
• Project teams to be formed

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Project Management function

• New Project Management function required
• Provide market intelligence and planning support
  for existing goals and new ideas
• Closely aligned to Communications Office,
  especially internal communications
• Initial 100k to be funded from Strategy

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We need to consider ...

• Prioritisation of goals
• Setting measures, targets and achievable
  milestones (through Project Teams)
• Monitoring progress
• Rewarding success
• ! !
• Capacity how many projects can we run?
• Resourcing/training needs
• Outsourcing versus insourcing

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Funding the Strategy

• Phasing of spend
• Seed corn money to enable initial investigations
• Embed into normal University monitoring process
  5-year plan, Budget Steering Group
• Rationalise existing processes
• Ensure value for money

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Raising Funds

• 200 million investment required (estimate)
• Develop more commercial activities - increased
  expectations of CRAG
• Set challenging but realistic targets for
  donations - increased expectations of DARO
• Increased expectations for research grant income
  and industrial income

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Communicating Progress

• Regular updates
• Maintain momentum
• Involve departments (academic and administrative)
• Recognise when projects arent progressing and
  remedy asap

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Opportunities

• Involvement of Warwick staff
• Quick wins from smaller projects
• Interfunctional/cross departmental working
• Revitalise Warwick income generation ethic
• Innovation, creativity and collaboration
• Clarity of University mission and purpose

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What Happens Next?

• Incorporate ideas from today
• Project teams to meet and agree project plans,
  including milestones and targets
• Further analysis of budgets cost and income
• Priority funding allocated to work on key goals

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Financial Management

• 2007/08 priority funding to be allocated in
  September
• Remaining 07/08 funding to be allocated in
  November, subject to student recruitment targets
• Ongoing funding to be integrated within the 5
  year planning process

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Future Innovations

• Bids to be received through departmental 5 year
  plans
• 100k innovation fund (for low cost ideas or
  relating to support goals only)

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Monitoring and Reporting

• Annual ASDAR process to evaluate and monitor all
  existing activities against strategic aims
• Quarterly Strategy progress reports to Senior
  Management Team
• Annual Strategy Report to Steering
• Progress Report to Council in 2010

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How will we ensure success?

• Put the University Strategy at the centre of what
  we do
• Refocus departmental priorities
• Embed goals within our activities
• Creative thinking and innovative ideas
• Interfunctional and cross-departmental teamwork
• Effective management and monitoring of projects