POLICY AND PROCEDURES

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POLICY AND PROCEDURES

• Pat Glass, R.N.
• District School Nurse
• Health Services Coordinator
• Jessamine County Schools

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POLICY

• Policy definition from Websters governing
  plan or principle
• The wording is usually broad, and often it is
  vague.
• The Board of Education establishes county-wide
  policies.
• These policies are governed by KRS, OAG, and/or
  KAR.
• The BOE (Board of Ed.) has the right to take a
  policy a step further than the KRS, OAG,or KAR.

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POLICY (Continued)

• The policy manual established by the BOE has a
  codification system which has been established by
  KSBA (KY School Boards Assn.).
• The code for Students (09) holds information
  regarding health services, which includes
• child abuse
• emergency medical treatment
• student safety
• contagious diseases and parasites
• medication administration
• health requirements
• physical examinations
• immunizations
• hazing
• alcohol, drugs, and other controlled
  substances
• athletics

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PROCEDURES

• Procedures are the means by which a policy is
  administered or carried out.
• School systems can have county-wide procedures,
  or each schools SBDM (Site Based Decision
  Making) Council has the right to establish
  procedures that only pertain to that school.

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Policy vs. Procedure

• Policy adoption or change requires Board of
  Education action. The BOE is required to have 2
  readings on a new policy, or a policy change, and
  then they vote to approve or deny. (This
  process takes 3 separate meetings.)
• A procedure does not require action on the part
  of the BOE.

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BUT

• Even though procedures dont require Board
  action, it is extremely important that procedures
  are
• Well documented
• Communicated to all staff and parents
• Training is consistent and regular
• Need for change be research-based
• Everyone is on board and following the same
  procedures!!!!!!!!!!!

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OUTSIDE AGENCIES

• The policies and procedures that have been
  established by the BOE govern all activities and
  staff that operate within the walls of the school
  system or on school property, including outside
  agencies.
• Policies and procedures of an outside agency are
  not necessarily applicable within the school
  setting.

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Responsibilities

• It is the responsibility of the contracting
  agency and the school system (BOE) to communicate
  and establish the policies and procedures that
  will be followed.
• This needs to be handled during the contract
  negotiations.
• It is extremely important to establish the chain
  of command!!!!!!!!

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CHAIN OF COMMAND

• The Chain of Command in an outside agency and the
  Chain of Command in the school system are 2
  different animals.
• School System
• Building level Principal
• District School Nurse/Health Services Coordinator
• Assistant Superintendent/Deputy Superintendent
• Superintendent

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REMEMBER!

• Many school systems are placing policies and
  procedures on the local web pages. Parents are
  computer savy.
• Make sure your ts are crossed and the is
  are dotted.
• Supervision is your insurance that all are
  following the same policies and procedures.

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AND

• Your policies and procedures are the bases that
  your health services program is operating from,
  and if a legal situation arises, you want that
  foundation to be as sound as possible!
• You dont want to be in the middle of a legal
  case and trying to sort out the issues of whose
  policies and procedures you have been following,
  whether the outside agency or the local BOE.

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IMPORTANT!

• Extremely important that forms match policies and
  procedures!!!!!!

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RESOURCES

• Jessamine County Board of Education Policy Manual
• KSBA Policy Guide