Collaborate PASadena

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Collaborate PASadena

• Pasadena, Altadena and Sierra Madre
• Working Together for Success in School and Life

November 17, 2014
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Collaborate PASadena

• Is a framework to help organizations and
  individuals come together to collaborate around
  the shared vision
• Develops new partnerships and strengthens
  existing ones
• Ensures communication around efforts to improve
  results/outcomes
• Brainstorms new solutions and identifies
  roadblocks to success

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Collaborate PASadena

• Is a voluntary alliance of organizations and
  individuals from the PUSD area (Pasadena,
  Altadena, Sierra Madre, Unincorporated LA County)
  
• Involves a diverse and inclusive group of
  stakeholders
• Represents the interest of all area kids and
  families we seek to engage

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What it is not

• Collaborate Pasadena is not a formal partnership
  between any specific entities and participation
  does not require an MOU. Partners will be
  responsible for formalizing their own
  relationships and acquiring funding if necessary.
  Each partner will provide their own resource to
  assist with this function.

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Shared Vision

• The children of Pasadena, Altadena, and Sierra
  Madre all grow up in a safe, stable, and
  supportive environment that prepares them for
  success in school and in life

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Mission

• The communities of Pasadena, Altadena, and Sierra
  Madre collaborate to ensure desired outcomes for
  all children and families through the alignment
  of resources, shared accountability for results,
  and meaningful participation of diverse
  stakeholders

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Principles

1. The effort is transformative for communities and
   demonstrates positive results over time
2. Our focus is on those in our community who most
   need support to achieve success
3. Collaborate PASadena values diversity, inclusion
   and mutual respect
4. Collaborate PASadena values transparency for all
   who participate
5. Collaborate PASadena reinforces the strategic
   plans and established priorities of the Pasadena
   Unified School District and City of Pasadena
6. Participation in Collaborate PASadena builds
   capacity for a next generation of leadership for
   the community

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Process
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Uses Results-Based Accountability

1. Selects specific outcomes/results on which to
   focus for each of the result areas. Prioritize
   and decide which results to focus on now and
   which in the future. (Leadership Council)
2. Identifies the best indicator to measure the
   selected population level outcomes/results.
   (Working Groups with approval by Leadership
   Council)
3. Measures past performance with each indicator and
   predicted future performance, if no actions are
   taken (the baseline). (Support Staff and Working
   Groups)

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• Engages stakeholders around this data
• Brainstorms causes and factors that contribute to
  the current performance
• Identifies current efforts to improve
  performance, along with any issues that are
  preventing these efforts from being successful
• Generates new ideas for actions that could
  improve performance
• Creates new partnerships if needed to implement
  new ideas. (Working Groups with communication to
  Leadership Council)

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Leadership Council Functions

• Sets population outcome (select, approve)
• Communicates outcomes back to their respective
  organizations and to the public
• Members are accountable to each other and to the
  shared vision
• Hold their own respective organizations
  accountable
• Go back to respective organizations with
  ideas/actions to be implemented
• Approve key indicators for each outcome
• Planning for stakeholder engagement to ensure
  diversity
• Budget approval for collaborative grants if
  specifically applicable
• Meets monthly

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Leadership Council Members

• Established selection process
• Elected Bodies
• (2) District (1 Elected/1 High level Staff)
• (2) City of Pasadena (1 Elected/1 High level
  Staff)
• (1) Altadena
• (1) Sierra Madre
• Representation from Working Groups
• (2) Non-Profit/Community Organization Leaders
• (1) Business Leader
• (2) College Leaders, including PCC
• (1) Faith-based Leader
• (2) Students
• (1) Parent
• (15) TOTAL

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Leadership Council Selection Process

• For Elected Bodies
• Selection of Leadership Council representation to
  be first made by elected body with established
  criteria
• Knowledge and involvement in public education
• Executive level leadership
• Other criteria as determined by that elected body
• If there is no volunteer or selection made, then
  appointment would be requested from relevant
  governing agency for jurisdiction
• For Business, Non-profit, Faith-based, Students
  and Parent
• Representation arises from Working Groups, which
  would define process, identify and select
  leadership. Representative needs executive level
  leadership experience or equivalent.

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Working Group Functions/Roles

• Select Chair
• Confirm pre-qualified Facilitator
• Discuss particular area, identify problems,
  issues, possible solutions and make
  recommendations to leadership
• Identify data gaps if needed for better
  indicators
• Select indicators to be approved by Leadership
  Council
• Communicate between partners working in the same
  area
• Stakeholder engagement
• Through member organizations, take ownership of
  solutions/strategies and seek funding
• Develop new partnerships
• Identify impediments, such as policy conflicts,
  and make recommendations to Leadership Council if
  needed

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Working Group Members

• Anyone who wants to join can participate
• District, City, and Nonprofit staff with specific
  roles and expertise to be recruited

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Collaborate PASadena

• An Illustrative Example

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An Illustrative Example

• First, identify a population outcome that needs
  to be improved.
• For instance children being ready to enter
  school
• Next, look at any available data. From what is
  available, select an indicator to try to improve.

• If desired result is that we want early
  development needs to be met for children 0 to 5

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• Lets say we use the number of children entering
  kindergarten who do not exhibit school readiness.
  
• From this we would create our baseline graph
  showing numbers of children over the last several
  years and our extrapolation of what that number
  would continue to be if no new actions are taken.

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Next, analyze this issue. What are the
contributing factors and root causes?
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• Lets say that after our analysis, we decide that
  a main reason for children not being ready for
  kindergarten is that they could use some sort of
  preschool experience.
• Now this issue is analyzed
• Why arent all children having a preschool
  experience?
• Is it an issue of access cost too high,
  transportation not available, not enough seats
  available?
• Is it an issue of knowledge families arent
  informed of their options? Or know why preschool
  might be important?
• Is it an issue of quality families not
  satisfied with the options available? Or
  preference families do not enroll children in
  preschool by choice?
• Other reasons?

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• At this point, preschool providers, individually
  or in partnership with each other, could decide
  to work on one of these reasons that not enough
  students are experiencing preschool for
  instance, a lack of open slots for preschool.
• At this level, the goals are program outcomes.

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• At least once a year, the population outcome is
  revisited and plotted on the baseline chart.
• If the number is better than the baseline, we
  have moved towards success. If it has not moved,
  we have not made progress on our outcome.

Graphic from HealthyPasadena.org Implementation
Strategy Tracker
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Timeline for Nov 2014 Feb 2015
November December January February
Ad Hoc Report out to City Council and PUSD Board Joint City/PUSD Meeting
Staff Team Finalize budget and administration of contracts, issue request for bids for facilitators Develop Stakeholder engagement plan Host community meeting Facilitator orientation Finalize 2015-16 Plan and Budget for approval at joint meeting
Leadership Council Start selection process with representative bodies Finalize initial members Convene first Leadership Council meeting Finalize initial members Convene first Leadership Council meeting Report out for Joint meeting
Working Groups Redesign website for participant recruitment Continue to recruit Develop meeting design and materials Convene first set of Working Group meetings and select chairs
Ongoing Activities Data Collection, Research, Communication to Stakeholders, Leadership Council and Working Groups Data Collection, Research, Communication to Stakeholders, Leadership Council and Working Groups Data Collection, Research, Communication to Stakeholders, Leadership Council and Working Groups Data Collection, Research, Communication to Stakeholders, Leadership Council and Working Groups
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Timeline next phase

• Spring
• Meetings and reporting out from Working Groups
• Second Leadership Council Meeting
• Summer
• Annual Report Card development
• 2015-16
• Begin next phases as determined by review of
  results

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Budget Jan June 2015

• 50,000
• For Coordination (6 months)
• Facilitation and design for initial Leadership
  Council and Working Group meetings
• Community Engagement
• Communication
• Data Collection and Presentation
• To be paid by City and PUSD, 25,000 each

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Coordination/Backbone Structure
Four Result Work Teams

• Blue signifies contractual relationship
• Orange signifies voluntary role