EndNote v7.0

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EndNote v7.0
Alan Grace
Faculty of Health
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Overview

• What is EndNote?
• What is an Add-In?
• How do you call up EndNote?
• How to go from Word to EndNote
• How to choose APA format
• How to go from EndNote back to Word
• How to open an existing EndNote Library
• How to start a new Library
• How to edit a reference and add a new reference

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What is EndNote?

• EndNote is a database for references
• Each database is called a library
• You can set up a new library for each research
  area of interest
• Or you can have all your references in one
  library
• See Alans pages to get EndNote for free!
• EndNote will format the citations within your
  assignment and create a list of references for
  you in APA format

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What is an Add-In?

• EndNote is an Add-in to Microsoft Word
• This means that you can get from Word to EndNote
  from within Word and vice versa
• You can also call up EndNote independently from
  the Start menu (why would you want to do this?)

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How do you call up EndNote?

• From Word you can call up EndNote by
• Using the Tools menu
• Using the EndNote toolbar

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How to go from Word to EndNote

• In Word click on Tools, EndNote 7, Go To EndNote
• Or click the Go To EndNote icon in the EndNote
  toolbar (second from left)
• Or press Alt1 (this wont work automatically in
  XP)(hold down the Alt key and Tap the number 1)

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How to open an existingEndNote Library

• When you first go to EndNote (Alt1 is easiest
  from Word), EndNote will ask you to Create a new
  library or Open an existing library (choose one
  of these)
• If you want to open an existing library, click
  the Browse button (if the name does not appear in
  the box), and locate the library you want to
  open, then click OK

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How to choose APA format

• EndNote contains information about a large number
  of styles- we want to use APA format
• In EndNote 7, to choose APA format, Click on
  Edit, then Output Styles (before version 6, this
  will be in the File menu)
• If you can see APA on the list, click on it
• If you cannot see APA immediately, you will need
  to Click on Open Style Manager, then put a tick
  in the box alongside APA 5th, then close the
  Window (click on the x at the top right of the
  Window)
• This puts APA on the list- This puts APA on the
  list- you will need to again Click on Edit, then
  Output Styles, and then Click on APA!

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How to go from EndNote back to Word

• If you want to go back to Word without doing
  anything, press Alt1
• If you want to cite someone, click on a reference
  to highlight it (see next page to open a
  library), then press Alt2
• If you want to select more than one reference
  (for the same citation), click on the first
  reference, then hold down the control key (Ctrl)
  while you click the remaining reference(s), then
  when they are all selected, press Alt2

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How to start a new Library

• If you want to start a new EndNote library, Go to
  Endnote, click on Create a new EndNote library
  and click OK
• Give your new library a name
• Add your references (see later)

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How to edit a reference and add a new reference

• To edit a reference double-click on the
  reference, make any changes you wish, then close
  the window to get back to the list of references
• To add a new reference click on References, New
  Reference (or press CtrlN) and choose the
  Reference type from the list in the box
• Add in the information about the reference, then
  close the window to get back to your reference
  list- see next page for typing in the name(s) of
  the Author(s)
• Remember that it is EndNotes job to put all this
  in APA format- not yours!

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Author Name(s)

• You have two ways to put in the name of an
  author either Firstname Lastname (with a space
  between) or Lastname, Firstname (with a comma
  after Lastname)- the choice is yours!
• If a reference has more than one author, put in
  each author separately and press the Enter key
  after each of the authors
• If the author is an organisation (say Auckland
  University of Technology), put a comma after the
  name of the organisation (so that Endnote doesnt
  think its the firstnames then the lastname of a
  person- why is this important?)
• Check out the Paleo.enl sample library (under
  Examples in the EndNote folder on C ) to see how
  other details are entered

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Good Luck!!!

• Remember to look in Help for more information!
• This presentation will automatically repeat
  unless you tap the Esc (Escape) key