Professional Letter Writing

1
Professional Letter Writing

• Writing Workshop

2
Define Your Purpose

• Why am I writing this letter? What has
  transpired to make you want to write the letter?
• What do I hope to get out of it?
• What do you expect to get out of it?
• What is the best way to achieve this?
• What information do I need to provide?
• Dates previous attempts advertisement details
  addresses names references account numbers

3
Purposes

• To inquire
• To apologize
• To confirm
• To request
• To agree with request
• To provide good or bad news
• To enclose documentation

4
The First Paragraph

• Introduce the subject matter and state your
  purpose

5
The Body of the Letter

• One or more paragraphs clearly and logically
  creating the information for the reader
• Focus on education work experience, ability to
  work with others interest in the field interest
  in the company responsibilities from previous
  positions

6
The Final Paragraph

• Rephrase your recommendation
• Positive and unambiguous
• Focus on appointment time or availability too

7
Tone

• Avoid jargon
• Use simple, short sentences
• Be clear and to the point

8
Layout

• Be clear and consistent

9
Closing

• Sincerely
• Faithfully
• Best wishes
• Best
• Warmly