OPS_English_Final

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Online Project System (OPS) for Consolidated /
Flash Appeals CAP Section April
2012 http//ops.unocha.org/
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OPS Topics

• What is OPS?
• How to register in OPS?
• How to upload a project?
• How to revise a project?
• How to use OPS data?

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• What is OPS?
• A web-based database for Consolidated and
  Flash Appeals Projects
• Who can access it?
• UN agencies and NGOs participating in
  consolidated or flash appeals
• What is it for?
• - To facilitate information-sharing and the
  appeal review process for humanitarian actors
• - To allow organisation to directly
  upload/update their projects
• - To facilitate Cluster Lead Coordinators
  review and approval of appeals projects

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• Complete the registration process online. Click
  on New User to start the process
• Create your account (indicate your e-mail, set
  your password)
• Complete your User Profile online (contact
  details, select your role, select your
  organization)
• Submit the access request to the OPS
  administrator
• Check your e-mail! The OPS Administrator will
  send you the access link within 24h
• Activate the access link received by clicking on
  it

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User Profile

• Search for your organizations by acronym or full
  name
• Scroll the list and select

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• Make sure you select the correct role
• OPS edit rights depends on the role
• Roles are based on tasks to be performed in the
  appeal process
• Only official Field Cluster Lead Coordinators can
  register with this role

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Enhanced Geographical Field

• First complete the uploading of all project data
  and click on save and stay on your project
• Then click on Add/Edit on the EGF field
• Select the locations of your project activities
  from the highest administrative level
• The locations will be displayed on the project
  sheet in PDF/WORD and will also be available on
  the Project Summary Tables page in excel format

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• Click on the PDF/WORD icons at the top of the
  project online form
• Download the full project sheet

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Who can do what when
Field Process Field Process HQs process HQs process
Roles Draft Approved by cluster Agencies HQ OCHA
UN/NGO Field Programme Officer Edit View View View
Cluster Lead Edit Edit View View
HC Edit Edit View View
OCHA Field Edit Edit View View
Agencies/NGO HQs Edit View Edit View
OCHA HQ View View View Edit
OCHA CAP Edit Edit Edit Edit
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Project Revision

• Click on the Revise button at the top of the
  online project form
• Only the Appealing organization can initiate a
  project revision
• Projects can be revised any time during the
  appeal year
• The project revision has to be approved by the
  Cluster Lead

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Withdrawing a project

• Do not use the reject button in a revised
  project
• No funding received set the revised
  requirements to 0
• Some funding received revised
  requirements to match funding received
• Check your project funding directly on FTS or on
  the FTS link in OPS

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Using the OPS data

• Review projects and process
• Contact lists
• Who is doing what where spot gaps and overlaps
• Maps and tables

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Using the OPS data EGF
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OPS and FTS
Projects list with project sheets
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FTS list of projects and project sheets
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OPS and FTS

• Appeal document
• Projects volume

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For further information

• Consolidated Appeal Process (CAP)
• http// www.unocha.org/cap  
• Financial Tracking Service (FTS)
  
• http//fts.unocha.org
• Online Project System (OPS)
  
• http//ops.unocha.org
• Inter-agency Standing Committee (IASC)
• http// www.humanitarianinfo.org/iasc

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