Nuts

1
Nuts Bolts of Managing a SIG

• Carol DeMarco
• Membership/Leadership (M/L) Team Administrative
  Assistant

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• What am I supposed to be doing as a SIG Leader?
• How do I get started?

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There are resources and people to help!

• The National Office staff
• Angie Stengel, M/L Director
• Diane Scheuring, M/L Manager of Member Services
• Carol DeMarco, M/L Administrative Assistant
• Jenny Shinsky, M/L Specialist
• The Virtual Community
• Previous Leader
• The ONS Leadership Update

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Role/Responsibilities of the SIG Coordinator

• Abide by the Bylaws and policies of ONS
• Develop and monitor Strategic Plan
• Communication
• Conducting Business
• Leadership Development
• (Section IV)

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Bylaws and Policies of ONS SIG

• Bylaws online http//www.ons.org/membership/byla
  ws.shtml
• SIG Policies Quick Reference Sheet (Section II)

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Communication

• Three newsletters per year (Section XI)
• Read materials that are sent/e-mailed to you and
  take appropriate action
• Communicate with your leadership membership
  (Section V)
• Communicate with the National Office
• Identify issues, problems, concerns

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Conducting Business

• Utilize the SIG Policy Procedure Manual
• SIG Planning/Networking Meeting at Congress
• (Section VI)
• Publish agenda for the meeting
• Complete Annual Report (Section IV)
• Record Minutes
• Update National Office on projects

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Conducting Business

• Transfer SIG documentation when leaving office
• Solicit input from your membership (strategic
  plan, activities, project, etc.)
• Review and update strategic plan annually
  (Section VIII)
• Serve as a member of the SIG Council
• Serve as a SIG Council workgroup member/chair

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Leadership Development

• Attend ONS Leadership training session
• Develop member participation through delegation
• Appoint and terminate SIG workgroups
• Help fill vacancies in SIG leadership
• Mentor future SIG leaders
• Assist the Nominating Committee in recruiting
  candidates for SIG elections (Section VII)

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Leadership Development

• Develop a succession plan to recruit future
  leaders
• Serve as an Ex-Officio the year following term as
  Coordinator

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Responsibilities
Must
Complete submit Annual Report by deadline Submit topic submissions for Congress IOL
Publish 3 newsletters per year Recruit candidates for SIG elections and VOTE
Develop agenda for Congress meeting Meet deadlines
Chair Congress meeting (if not able, find a replacement) Communicate with SIG leadership mentor your coordinator-elect
Record minutes forward to National Office w/sign-in sheet coordinator evaluation Review/revise Strategic Plan
Publish minutes in newsletter or communique Read and respond to materials/e-mails sent to you
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Responsibilities
Must
Communicate with volunteers recruited for workgroups, editors, etc. Serve as a resource to ONS
Read sign SIG Officer Affirmation of Service Form Letter of Agreement ONS Conflict of Interest and Antitrust forms Attend SIG Council Meeting at Congress
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Responsibilities
Optional
Apply for the SIG Newsletter Best Article Award Conduct a conference call with your leadership
Complete phone log reimbursement requests Develop a poster to display at Congress
Recruit SIG members who attended Congress/IOL to write an article for the newsletter Apply for the SIG Excellence Award
Develop a Welcome Letter for new members Submit a SIG member for a scholarship or award
Create a membership workgroup Apply for SIG Project Funding
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Dont
Send an e-mail to your entire membership must go through the National Office Develop a survey without review/approval of Research Team
Wait until January to complete your Annual Report Leave your coordinator position without mentoring your coordinator-elect
Begin a project without guidance from M/L Director (Section IX)
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Call Me

• Any questions you may have, please call
  (412/859-6230) or e-mail (cdemarco_at_ons.org) me.