How To Turn A Rotary Ship Around

1
How To Turn A Rotary Ship Around
2
Form a Steering Committee

• President of the Club hand picked Rotary Members
  to be on the Steering Committee.
• Steering Committee meets for a one hour working
  lunch meeting each month (every month except
  December).

3

• Steering Committee Identified Areas of Concern
  that were affecting the attendance and growth of
  the club
• Club Dues Structure
• Weekly Meeting Format
• Leadership Structure/Perspective Board Members
• Goal Setting for the future of Howell Rotary Club
• Committee Member Assignments
• Committee Structure Committee Activity
• Membership Committee Chair
• Fundraising Committee Co-Chairs

4
Dues Structure

• Current structure of paying weekly was not
  meeting the financial needs of the club.
• Steering Committee reviewed payment plans that
  would provide the club with funds to pay district
  and international dues times.
• Plan presented to Board and adopted by Board.
• Annual Dues Structure implemented.

5
Implementation

• Started new year with new dues structure
• Club informed that annual dues would be 500 per
  year that included district/international dues
  and lunch
• Club members were asked to pay as follows
• Annually 500 50
• Semi Annually 250 25
• Quarterly 125 25

6
Results

• Club members were presented with financial
  picture of club standing and what this dues
  structure would due to improve the financial
  status of the club. A six month process.
• We explained that lunch was a part of the
  Rotarian meeting along with the
  district/international dues.
• No exceptions were made to those that said they
  didnt eat lunch. President spoke to each member
  that this effected.
• When members pre-paid attendance had potential to
  go up and be more consistent.
• No members dropped the club as a result of the
  change.

7
Meeting Format Outlined

• Revamp the meeting format
• -Goals included
• Increase the productivity in the meetings.
• Create an outline that each member can use so
  that meetings are consistent.
• Creating enthusiasm and ownership of the weekly
  Rotary Meeting

8

• MEETING FORMAT
• Opening ceremonies, traditional but not
  mandatory
• Program chair plans the following opening of the
  meeting
• - A reflection, if you wish, said either by
  you or by someone you have chosen in advance. The
  reflection can be a reading, a prayer, a moment
  of silence, a quotation, etc.
• - A patriotic song or the Pledge of
  Allegiance, if you wish.
• You will have to arrange for a pianist or other
  musician if needed.

9

• Meeting Format
• 1200 meeting begins - socializing and
  lunch1220 ring bell, President introduces
  Program Chair,
• -opening reflection/ceremonies,
• -Pledge of Allegiance
• -Presidents announcements/brief committee
• announcements
• 1225 Led by Presidents announcements,
  administration (brief committee announcements,
  Sgt. at Arms
• 1235/40 speaker begins introduced by Program
  Chair
• 100pm 50/50 drawing led by Club
  President100 meeting adjournment

10
MEMBERSHIP CHAIR

• Steering Committee hand picked the Rotarian that
  they wanted to lead the Membership Committee
• Steering Committee provided the Membership Chair
  with an outline of the Membership Committees
  responsibilities.
• Membership Chair created a plan and timeline and
  implemented the plan.

11
Membership Committee Outline

• Create a perspective member recruitment form
• Committee Descriptions created by Steering and
  Membership Chair and presented to Board for
  review and approval
• Committee Descriptions distributed to club
• Club members signed up for a Committee(s)
• Committee Assignments by Membership Chair Club
  President (2 year commitment)

12

• HOWELL ROTARY COMMITTEE MEMBERS
• Finance Committee Greg Clum-Chair, Jeff Blagg,
  Vaughn Oswalt, Club President Vice President
• Foundation Committee Pat Convery-Chair, Shea
  Charles, Amy Connolly, Lou Eaton, Jeff Hansen and
  Chuck Jacobs
• Fund Raising Committee Barbara Barden
  Catherine Rea Dunning are the Committee
  Co-Chairs, Lori Blough, Jeanne Clum, Marilyn
  Emerson, Dan Jaros, Bonnie Miller, Daniel
  Murdock, John Rubio, Milt Sandling
• Historian Don Williams, Duane Zemper Ros
  Stuber
• Membership Committee Kim Dane is Chair, John
  Hubbel is Co-Chair, Jay Drick, Kathy Goetsch, Jim
  Reed, Clyde Riley, Judy Shewach Herb Wagner.
• Public Relations Newsletter Committee Fred
  Woodhams Ron Hingst- Co-Chairs, Ron Hingst,
  Pete Baldwin, Bob Bezotte, Brent Earl, Maria
  Stuart Carol Griffith
• Parks Recreations Committee Bill Earl-Chair,
  Larry Hearin, Stanley Latrielle, Bruce McCullen
  Derek Rose
• Scholarship Committee John Fellows-Chair, John
  Clay, Tom Lawrence, Maria Stuart Sam Vasiu
• Sgt of ArmsMike Hall-Chair, Mike Boss, Harry
  Griffith
• Sunshine Committee Jeri McKeon Anderson-Chair

13

• Parks Recreations Committee Bill Earl-Chair,
  Larry Hearin, Stanley Latrielle, Bruce McCullen
  Derek Rose
• Scholarship Committee John Fellows-Chair, John
  Clay, Tom Lawrence, Maria Stuart Sam Vasiu
• Sgt of Arms Mike Hall-Chair, Mike Boss, Harry
  Griffith
• Sunshine Committee Jeri McKeon Anderson-Chair
• Youth Committee John Rubio-Chair, Max Rumbaugh,
  Larry Loen, Kathy Zaenger

14
Re-vamped New Member Installation

• Added a new twist to new member initiation
• the 4 way test
• Importance of attendance
• How to include weekly Rotary meeting into your
  travel schedule
• Asked new member five important questions!
• Sponsor presented new member with pin and new
  member package
• New member gives 2 minute bio to club

15
5 Important Questions

• Bowling Average?
• Golf Handicapped?
• Favorite College?
• Do you open presents Xmas Eve or Xmas Morning?
• Coke or Pepsi?
• Crunchy or regular peanut butter?

16
ANNUAL DINNER

• Steering Committee
• Creates Awards

17

• Distinguished Service Award
• The member that should receive recognition for
  overall service in the Club which includes,
  attendance to the weekly meeting, participation
  in Rotary functions, leadership
  roles-past/present and lives the motto Service
  Above Self.
• Best Program
• The member that presented the most
  memorable/interesting program 2005-2006.
• Youth Leadership Award
• The Rotarian that has influenced our youth with
  the promotion of Rotary.
• Example could include service projects and/or
  youth exchange students.
• Rising Star Award
• The member that has really participated and
  shared their time volunteering with the Club
  activities and the promotion of Howell Rotary.
  This should be a Rotarian that has been a member
  for a short period of time (i.e. no more than 1
  or 2 years)
• Membership Sponsor Award
• The member that has invited numerous guests to
  the meetings this year with the encouragement of
  membership and/or member sponsored new
  inductee.
• Attendance Good Standing Award
• Perfect or nearly perfect attendance-dues up to
  date according to the records.
• Rotary Congeniality Award
• The member who is always happy and makes a
  special point to welcome new members visiting
  guests. This member mixes at the meetings-not
  sitting in the same location each week.

18
Steering Committee

• Continues to meet monthly.
• They are the driving force that reviews and plans
  the direction of the club
• Currently working on future leaders/board members
  of the club
• Plans annual dinner/awards
• Continues to work with fundraising committee to
  reach clubs goals

19
Thank You and Good Luck!