Staff Augmentation: Pre-bid Conference

1
Staff Augmentation Pre-bid Conference
Presented by Carol Steffanni, Director Bureau
of Strategic Policy Greg Faremouth Department of
Management Budget December 6, 2005
2
Agenda

• Welcome
• Vendor Management Service
• Expectations
• Estimated Timeline
• Q A

3
Vendor Management Service

• VMS Single contractor providing staff
  augmentation services utilizing subcontracted
  suppliers. Each consultant has an individual
  agreement.
• The prime contractor does not participate in
  providing resources.

4
Scope of Work

• In scope
• Services required to provide staff augmentation,
  i.e. resume screening, background and reference
  checks, invoicing.
• The state will provide day-to-day management and
  assign work to the staff augmentation contractors.

5
Scope of Work

• Not covered
• Staff augmentation services do not include work
  which has defined deliverables and is fixed fee
  in pricing structure. This work will still be
  covered via an Invitation to Bid (ITB) and
  Request for Purchase (RFP).
• Commodity purchases of hardware and software.

6
Why VMS

• Administrative efficiencies
• Reduction in time to hire
• Cost savings through competitive rate cards
• Improved reporting on customer satisfaction and
  contractor performance
• Higher participation for small businesses
• To deliver consistent, high quality resources

7
States Expectations

• Staff Acquisition
• Requests from one source DIT Contract Office
• Screening, reference checks and required testing,
  recommendations
• On-boarding process, performance management
• Administration
• Full financial cycle management
• Invoice consolidation using multiple accounting
  codes
• Distribution of payments
• Reconciliation
• Monthly reports

8
States Expectations

• Web-Based Tool
• Request order and attached Scope of Work (SOW)
• Time entry and approvals
• Status reporting
• MI-Deal
• Rate card available for local governments and
  non-profit organizations
• Managed services not included

9
States Expectations

• Subcontractors
• Outreach
• Small business goal of at least 40-70
• Outreach plan
• Current Suppliers
• Staff augmentation contracts (START) will
  continue through contract term and then be
  resourced through this contract
• Encourages prime to include START companies in
  their partner base

10
Estimated Timeline

• Questions Due Dec. 8
• Bid Due Date Dec. 22 at 1200 Noon
• Award Recommendation January
• Anticipated State Ad Board Approval February
• Contract Start Date March

11
Q A