Developing a Faculty Led Study Abroad Program

1
Developing a Faculty Led Study
Abroad Program

• University of Florida
• International Center

2
Creating a Program Frame

• Course(s) to be offered
• Location
• Dates
• Partner institution
• Housing
• Cultural activities
• Rough budget

3
Academics

• Identify new or existing course to be taught
  overseas
• Set requirements (GPA, language requirement,
  etc.)
• Put together proposal that includes academics and
  logistics
• Agreement with local university?
• Agreement with Travel Agency?

4
Identifying Local Support Systems in your proposal

• Housing facilities
• Teaching facilities
• Guest speakers
• Cultural activities
• Local transportation
• Medical facilities

5
Identifying Cultural Activities in your Proposal

• Identify day and overnight excursions
• Housing needed
• Local tour guides?
• Who can assist?
• Check local calendar for on-site events during
  program

6
Submit Proposal

• Submit proposal to Department, College and UFIC
  for final approval
• Be prepared to answer questions or re-submit
  certain items that are not clear
• International committees in most colleges
• Study Abroad Advisory Council
• Submit Program Approval to UFIC

7
Developing a Budget

• Provide UFIC with the following information
• local tuition
• classroom rental
• guest lecturers
• student housing
• faculty housing
• local transportation
• cultural activities
• if applicable

8
Budget Guidelines

• L\Budgets\Budget Planning\New Budget
  Guidelines.xls

9
Establish a program fee

• Meet with UFIC staff
• Discuss salary and per diem policies
• Decide on break-even
• Learn about teaching contract and faculty
  responsibilities

10
Recruiting Students

• Reserve a table at the study abroad fair
• Provide information for program flyer
• Facilitate classroom presentations
• Organize program orientations
• Become a reviewer to check on your applications

11
Pre-Departure Orientation

• Course content
• Textbooks
• Country information
• Health and Safety
• Expectations (!)
• Visa and passport
• Emergency contact
• UFIC advisor will assist

12
Necessary Paperwork

• Proposal
• Department and college approval
• Budget information
• On-site emergency contact information
• Program evaluations
• Program report

13
While You Are Abroad

• Teach your course
• Engage in all cultural activities
• Oversee safety, health, disciplinary and academic
  issues
• Stay in touch with UFIC if nescessary
• Manage program account and working funds

14
Coming Back to UF

• Submit grades in Grade-A-Gator
• Submit program report
• Reconcile working funds and account

15
Contact Information

• Susanne Hill ? General info - shill_at_ufic.ufl.edu
• June Bristol ? Budgets jbristol_at_ufic.ufl.edu
• Jill Ranaivoson ? Flyers jranaivoson_at_ufic.ufl.ed
  u
• Delainie McNeil ? Fair dmcneil_at_ufic.ufl.edu