Quick Guide for Part-time Faculty Processing

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Quick Guide for Part-time Faculty Processing

• Human Resources Information Services

For questions, contact Katy Selzer x4910
(A-L) Janet Mealy x8399 (M-Z) Lissia Gerber
x8307 (Asst Director) Laura Moss x6582
(Director) Rev 10/14
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Please Note

• Each semester, the current version of the
  Part-time Teaching/Summer Session PAF is
  available on the web at http//www.uakron.edu/hr/e
  mployee-processes/hire-an-employee/part-time-hirin
  g/index.dot. The use of a prior version may cause
  a delay in processing.
• All part-time faculty members must sign the PAF
  before it is processed.
• Part-time faculty should not exceed 9 load hours
  each fall and spring semester.
• For current semester information please review
  the Information for Processing Part Time
  Personnel Actions http//www.uakron.edu/hr/employ
  ee-processes/hire-an-employee/part-time-hiring/ind
  ex.dot

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Compliance with Affordable Care Act

• Part-time faculty teaching more than 4 credit
  hours (Fall/Spring semesters only) should report
  actual hours worked through EmpCenter.
• Part-time employees are expected to work no more
  than 29 hours per week in combination of all
  assignments.

• Hours are to be reported weekly.
• 2 hours of prep grading time per load hour
  assigned can be credited towards the 29 hours per
  week limit.
• Weekly hours in excess of 29 must be pre-approved
  by the department chair.
• For EmpCenter training materials, or help
  http//www.uakron.edu/training/empctr_PT_Fac.dot
  

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First Time Hires
Background Check Information
Required Materials

• Offers of employment are contingent upon the
  completion of a successful criminal background
  check.
• Direct employees to Martha Reynolds (x5988) to
  begin the process.
• Refer to University Rule 3359-11-22 for further
  details http//www.uakron.edu/ogc/UniversityRules
  /pdf/11-22.pdf)

• Candidate must submit a Part-time Faculty
  Application Acceptance Agreement
  http//www.uakron.edu/hr/ptfaaa.dot
• Have employee complete the Orientation Packet
  http//www.uakron.edu/dotAsset/da1526fc-d7eb-46d3-
  bdc3-228ddd8c7669.pdf

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Orientation Packet

• Who must complete the Orientation Packet?
• All new part-time faculty members
• Any part-time faculty member who has had more
  than a twelve month separation from the
  University
• Form I-9 Must be completed within three days of
  hire. Failure to have the Form I-9 on file
  will bring penalties to both the University and
  the employee. For I-9 training refer to
  https//www.uakron.edu/dotAsset/0f0427ae-b65f-4124
  -9c60-e63ce4504c55.ukn

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Personnel Action Form Completion

• Forms must be completed in accordance with the
  Instructions Part-time Teaching/Summer
  Sessions http//www.uakron.edu/dotAsset/ee87b046-
  5298-4951-9fca-4a8fa49d78f4.pdf
• A separate PAF must be processed for each type of
  activity. Example Research activity should be
  separated from teaching activity.
• PAFs that are funded wholly or partially through
  a grant account must be forwarded to the
  Controllers Office for approval prior to being
  sent to Human Resources.
• Incomplete forms will be returned to the
  initiating unit, which may cause delays in
  payment.

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Required Signatures

• All PT Faculty PAFs
• Employee
• Department Chair/Director if required by Dean/VP
• Dean of initiating unit
• Controllers Office (if grant supported)
• Senior VP/Provost

• PT Faculty (that are also FT CP/Exempt Staff)
  PAFs
• Supervisor of FT position
• Department Chair/Director if required by Dean/VP
• Dean of initiating unit
• Controllers Office (if grant supported)
• Senior VP/Provost

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Additional Resources Available

• Information for Processing Personnel Actions
  includes PAF deadlines, term effective dates used
  by HR Payroll, part-time faculty categories and
  ranges, and term load limits
• Processing Odd Date Assignments procedure for
  completing PAFs with dates that are not a full
  semester and examples
• Odd Date Calendar use this calendar to
  determine what dates to use on the PAF
• Notification of Other University Assignments
  use this form to notify another department if a
  part-time faculty member is teaching in more than
  one department
• Reasonable Assurance Memo this memo is designed
  to give our part-time faculty as much notice as
  possible to assist them with their planning
• These resources are available here
  http//www.uakron.edu/hr/employee-processes/hire-a
  n-employee/part-time-hiring/index.dot
• Sample Personnel Action Forms are available here
  http//www.uakron.edu/hr/employee-processes/hire-a
  n-employee/part-time-hiring/sample-personnel-actio
  n-forms.dot