Conducting%20Team%20Meetings

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Conducting Team Meetings

• Yipsir (www.yipsir.com.hk)

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Activity Theme Time
1 Warm up game- conducted by students 20 min
2 Mini Lecture Conducting Team Meetings 20 min
3 Pole play on conduction team meetings 50 min
Break 10 min
4 Mini Lecture Group Problem Solving 20 min
5 Practice and Role Play On Brainstorming Techniques 50 min
6 Round up/Debriefing 10 min
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Conducting Team Meetings
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Activity 3 Role Play on Conducting Team Meeting

• Observers Evaluation Sheet LTM/20328/S8/A3

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Instructions

1. Seven students role play a team meeting according
   to the characters assigned.
2. The rest to complete the observers evaluation
   sheet and give feedback after the role play.
3. about 30 minutes.
4. You are members of the Drama Society of City
   University of Hong Kong. Today, you are holding
   the third meeting and the purpose of which is, to
   think of ways to attract more membership into the
   Society. Members of the last meeting had agreed
   to discuss this issue would bring along ideas
   to explore at this meeting. Your job is to run an
   effective meeting.

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Observation sheet
Items Strongly Agree Agree Unsure Disagree Strongly Disagree
1. Tackle the problem from various perspectives.
2. Relevant exploration on discussion in items.
3. Effectively examine others views assumptions.
4. There are both concerns over the tasks and concern over members emotion.
5. There is no distraction over the main points.
6. Different ways to resolve the problem are raised.
7. The problem-solving process meets with the objectives set.
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Debriefing

1. To share their feelings/thoughts about the group
   experience
2. Discussing with the class as how the group could
   be better handled
3. Highlight some possible strategies/tactics.

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Ramber (???)

• Why
• Talks about everything except subject.
• Uses farfetched (???) analogies, gets lost.
• What To Do
• When member stops for breath, thank him/her,
  refocus attention by restating the relevant
  points, and move on.
• Grin, tell him his/her point to blackboard and in
  friendly manner indicate we are a bit off
  subject.
• Last resort glance at watch.

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Personality Clash (????)

• Why
• Two or more members clash.
• Can divide your group into factions. Emphasize
  points of agreement, minimize points of
  disagreement, (if possible).
• What To Do
• Draw attention to objectives. Cut across with
  direct question on topic.
• Bring a sound member into the discussion.
• Frankly ask that personalities be omitted.

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Obstinate (???)

• Why
• Wont budge ??!
• Prejudiced ??.
• Hasn't seen your points.
• What To Do
• Throw the member's view to group, have group
  members straighten him/her out.
• Say that time is short, you'll be glad to discuss
  it later ask member to accept the group
  viewpoint for the moment.

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Won't Talk (???)

• Why
• Bored.
• Indifferent ?????.
• Feels superior.
• Timid.
• Insecure
• What To Do
• Your action will depend upon what is motivating
  the member.
• Arouse interest by asking for his/her opinion.
• Draw out the person next to him/her, then ask the
  quiet lad to tell the fellow next to him what he
  thinks of the view expressed. If he is seated
  near you, ask his opinion so that he'll feel he
  is talking to you, not the group.
• If member is the "superior" type, ask for view
  after indicating the respect held for experience.
  (Don't overdo this. Group will resent it.)

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Overly Talkative (????)

• Why
• He/she may be an eager beaver ??" or a show-off.
  He/she may also be exceptionally well informed
  and anxious to show it, or just naturally wordy.
• What To Do
• Dont be embarrassing or sarcastic???. . . you
  may need their traits later on.
• Slow them down with some difficult questions.
• Interrupt with "That's an interesting point . .
  now. Let's see what the group thinks of it."
• In general, let the group take care of them as
  much as possible.

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Activity 4 Mini Lecture - Group Problem
Solving

• LTM/20328/S8/A4

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Decision-making vs problem-solving

• Decision-making is in fact a part of the
  problem-solving process.
• Decision-making involves making a choice from
  among several alternatives.
• Problem-solving requires a group to make many
  decisions as it identifies a problem, determines
  how to solve it, and estimates or manages
  obstacles.
• Group Problem Solving
• attaining the group goals (task problems),
• developing the mutual aid system (interactional
  problems).

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Steps of Problem-solving

1. Identify and define the problem
2. Analyze the problem
3. Generate several possible solutions
4. Select the best solution(s) from among the
   alternatives
5. Test and implement the solution

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Activity 5Practice and Role Play on
Brainstorming Techniques

• Observers Evaluation Sheet LTM/20328/S8/A5

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Brainstorming(?????)

• Select a specific problem that needs solving.
• Put aside temporarily all judgments and
  evaluation. The key to brainstorming is ruling
  out all criticism and evaluation.
• Acquire a "try anything" attitude.
• Avoid criticism, which can stifle creativity.
• Remember that all ideas are thought-starters.
• Tell the group to generate as many solutions as
  possible.
• Once an idea is contribute to the group, no one
  owns it. It belongs to the group and anyone can
  modify it.
• Have someone record the ideas generated.
• can be recorded on a chalkboard or an overhead
  projector so that each group member can see them.

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Instructions

1. Swap team members and observers roles.
2. Role players just act out their real-self in the
   group.
3. 30 minutes for the brainstorming session
4. This is the 6th meeting of the Drama Society.
   Despite members efforts, the past attempt of the
   Society to attract more memberships has not been
   too successful.
5. In this meeting, please use the brainstorming
   approach to (a) identify what are the problems.
   (b) plan what are the action for improvement

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Observers Evaluation Sheet on Brainstorming
Items Strongly Agree Agree Unsure Disagree Strongly Disagree
1. Select specific problem(s) that needs solving
2. Follow the brainstorming rules
3. Effective encouragement for members to participate creatively
4. Evaluate the ideas after the time allocated for brainstorming has elapsed
5. Inform members about possible follow-up action
6. The brainstorming process meets with the objectives set
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The end