University Club POS Project Presentation

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University Club POS Project Presentation
Brian Jarvis Drew Ramm Ted Skuchas
Charlandra Smith Michelle Stuy Dincer Unluer
Tearra Vaughn
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Mission Need Statement
To develop a cost effective, user-friendly, and
full-featured Point of Sale infrastructure to
automate and streamline the University Clubs
existing system.
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Existing System

• Software
• Computer Hardware
• POS Equipment

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Software

• Club Connect
• Banquets and Catering
• Accounts Receivable
• Closed architecture

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Computer Hardware

• Dell PowerEdge 1600 SC Server
• Uninterruptible Power Supply
• 7 Dell Computers
• 3 downstairs (2 unused)
• 4 upstairs (3 in offices and 1 in kitchen)

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POS Equipment

• ER-650 Register
• (in the kitchen)
• Two credit card machines
• One in the lounge
• One in the administration office

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Current POS System

• Lounge
• Dining Room
• End of the month

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The Lounge
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The Dining Room
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End of the month
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Problems with System

• Slower service
• Waste of admin time
• Inaccuracy
• Other problems

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Slower Service

• Bartender spends more time writing tickets
• Inefficient order flow
• Too many steps
• Waiters hand deliver tickets

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Waste of Administration Time

• Manually enter every charge
• Filing every ticket

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Inaccuracy

• False charges
• Lack of documentation

• Other Problems
• Poor network location
• Poor documentation of process and setups

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Our Solution

• Design and set up new member database.
• Access via any browser in their network.
• Design open source POS interface.
• Use two unused computers as POS terminals.
• Design scanning terminal for tickets.

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Basic POS Package

• Use existing two CRT monitors
• Two receipt printers
• Must use mouse with this option

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Scanning Terminal Package
Scanner Xerox 252 (software included) Scanning
terminal Use existing unused PC Printer
Requires upgrade to slip receipt printer
Package Price Approximately 1600
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Monitor Upgrades
Current Monitors Cost Free Drawbacks Large
footprint, needs mouse
Overlay Upgrade Cost 179 Pros No need for
mouse, increased efficiency Cons Large
footprint
Flat Touch Panel Upgrade Cost
400-700 Advantages Small footprint,
increased efficiency Price depends on size of
monitor
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Recommendations

• Shelving unit for networking equipment
• Flat panel touch screen for Lounge
• Use existing monitor in the dining room

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What does this do for you?

• Administration
• Less administration time
• Reduce paperwork at the end of night
• Centralizes information for easy access
• POS
• Increase efficiency
• Reduces error with tickets
• Streamlines lounge processes
• Customer
• Minimal change for customer
• Tracks and provides access for customer activity

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Questions?