Information Collection, Storage and Sharing

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Information Collection, Storage and Sharing
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Information Collection, Storage and Sharing

• The use of computers have made it easier than
  before, to collect, store and share large amounts
  of information.

3
Reasons for Collecting Information

• The most common reasons of collecting information
  are
• So that the information can be used as a
  commodity
• To make tactical and strategic decisions
• To monitor, control and supervise operations
• To be informed

4
Storing Information

• Reasons for storing information are
• For reference
• For analysis
• As a back-up
• For archives
• For distribution

5
Sharing of Information

• Information can be shared using
• Manual files
• Networks
• E-mail or instant messaging
• CDs and floppy disks

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Protecting and SecuringInformation
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Protecting and SecuringInformation

• Since information is so valuable, considerable
  effort is spent protecting it from theft, fire,
  viruses, hackers, data loss and data corruption.

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Protecting Information

• Numerous methods are used to protect and secure
  information. The most widely used of these
  methods are
• Using passwords
• File encryption
• Physical access restriction
• Software access restriction

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Protecting Information Contd

• Virus protection
• Using fireproof cabinets
• Using firewalls
• Back-up and recovery
• Archiving

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Data Corruption

• Data may be corrupted by
• A computer virus
• Willful acts of employees
• Computer malfunction
• Power surges or outages
• Poor methods for updating data

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Reducing the risk of data corruption

• Minimizing the risk of computer malfunction by
  performing periodic computer maintenance and
  keeping the computer in a cool room away from
  smoke and dust
• Using surge protectors and uninterrupted power
  supply units
• Performing quality control audits to minimize
  willful corruption
• Installing anti-virus software