I

1
Im Not Even Sure What Questions to Ask (or whom
to ask)!

• A Litany of Queries for New DTCs
• Presented by Joy Harris Philpott
• San Marcos CISD
• Tenth Annual Training Academy for
• New District Testing Coordinators
• September 16 and 17, 2010

2
You know more than you think!

• Youre here!
• Youve administered tests before!
• You may even have been a campus test coordinator!
• You did not step into a vacuum!
• You are surrounded by people ready to help!

3
What do I need to be successful?

• Knowledge of the rules
• Organization
• Development, COMMUNICATION, and execution of a
  plan
• Resources for support

4
What are the rules, and where are they?

• Foundation of state assessment is the District
  and Campus Coordinator Manual (DCCM)read it,
  read it, read it again and keep it within arms
  reach at all times!
• Test administrator manualsthe devil is in the
  details
• Education Service Center (ESC) training
• Sign up for TEA assessment listserv
  http//miller.tea.state.tx.us/list/

5
How do I get (and stay!) organized for this job?

• Get and keep close the TEA Calendar of Events
• Use information from Becky McCoys and Laurie
  ODonnells presentations to help personalize the
  Calendar of Events for yourself
• Work with others in district to develop District
  Assessment Calendar that includes State
  Assessment
• Bookmark www.TexasAssessment.com

6
How do I create a plan?

• An overview of the calendars points to basic
  components of a plan for successful state
  assessment
• Training for yourself and others
• (Communication)
• Test security
• Ordering materials (and accounting for different
  versions of tests)
• Receiving, Delivering, and Shipping Materials
• (Dealing with Mistakes)
• Receiving and Distributing Reports
• (Filing Records)
• Getting help from others

7
What training do I need?

• Required
• ESC training for new DTCsnow
• ESC training for all DTCsDecember/January
• Suggested
• TSNAP New Coordinator AcademyYoure here!
• TSNAP Best Practices ForumOctober 1, Houston
• State Assessment ConferenceNovember 30-December
  3, Austin
• TSNAP TETNs with TEA
• October 28, 2010
• February 10, 2011
• June 9, 2011

8
What training do I provide my district?

• Its your job to train campus test coordinators
  and campus administrators
• Some districts also train central office staff as
  testing monitors
• Districts that deliver materials to campuses also
  train people who deliver materials
• Many districts develop training modules for their
  campuses to ensure consistent training
  district-wide
• Campuses may add but may NOT delete slides
• Training should include test security and
  protocol AND should include your local procedures
• Make sure that you maintain documentation of
  training (sign-in sheets, copies of training
  materials, signed oaths) for five years

9
With whom and how should I be communicating?

• Who?
• Campus Test Coordinators
• Campus Administrators
• Superintendent
• Other district personnelFood service,
  transportation . . .
• Community (Parents, park service, etc.)
• How?
• Meetings
• E-mail lists
• Published calendars
• Web site
• Phone calls

10
What about test security?

• Training that you receive and give to campus and
  district personnel will cover security during
  test administration
• You also need to make sure that the physical
  locations where materials are stored are secure
• For temporary secure storageKee-Blok by Major
  Manufacturing, Inc.

11
How do the materials get to me?

• Enrollment in fallupdated in spring
• Work closely with campus test coordinators as
  well as departments of special education and
  bilingual/ESL to determine numbers for each
  assessment
• Precode optionscan use snapshot or upload files
• Pearson will notify you via e-mail when something
  is being shippedyoull know WHAT is being
  shipped and the tracking numbers
• Verify that your district has received all of the
  shipment and notify Pearson if you have not

12
How do I get the materials to the campuses and
back?

• Depends on the district
• Identify existing system, ensure that its
  secure, and COMMUNICATE with people
• Make sure that theres a uniform, SECURE,
  protocol for receiving and storing materials
  district-wide
• Establish a schedule and expectations for the
  return of materials
• Double check counts of materials
• Maintain records of what you ship!

13
What happens if/WHEN something goes wrong?!

• Prepare in advance . . .
• Read TEA Assessments QA
• Think through what to do if . . .
• Contact TEA if you are not sure (they dont
  bite!)
• Collect incident descriptions and fill out online
  report
• Keep notes of each incident (incorporate into
  training for next year)

14
Receiving and Distributing Reports

• When you ship materials be sure to complete
  online reports formwill determine what reports
  you receive and how
• Reports posted online can be downloaded to
  district and/or campus servers
• Check with your superintendent as to preferred
  method and timing of the release of reports!

15
What do I do with all this STUFF?

• Testing records (training records, sign-in
  sheets, oaths, shipping records, incident reports
  . . . ) must be maintained for five years

16
Where can I go for answers to other questions (or
other answers to these questions!)?

• Other District Test Coordinatorslocate those in
  your region AND those in similar sized districts
• TSNAPwww.tsnap.org
• Pearsonwww.TexasAssessment.com or
  1-800-252-9186
• TEAwww.tea.state.tx.us or
  1-512-463-9536