Title: COMING SOON TO YOUR LOCAL WIC AGENCY!
1COMING SOON TO YOUR LOCAL WIC AGENCY!
- MARK DAVIS-CUSTOMER SERVICE MANAGER
mark.davis_at_dhss.mo.gov - LARRY RUTLEDGE-PROJECT COORDINATOR
larry.rutledge_at_dhss.mo.gov
2Welcome - Introductions
- Welcome!
- Administrative Details
- Introductions
- Your name
- Your agency, what you do there
- One thing you hope the new system will do
differently or better than HANDS - Review agenda
- Feedback Form
3State Agency Models - SAM
- Build Once, replicate many times
- All USDA WIC SAMS will have the following
features - Modern web technology- Windows features- drop
down menus, etc - Standard WIC data elements
- Open system architecture
- Modular components
- Compliance with federal policy and regulations
4State Agency Models - SAM
- There are three SAMs
- Mountain Plains States Consortium- Colorado,
Wyoming and Utah - Crossroads in the Mid-Atlantic and Southeast
Regions- North Carolina, Alabama, Virginia and
West Virginia - Successful Partners in Reaching innovative
Technology (Spirit)- 13 Indian Tribal
Organizations in Oklahoma and New Mexico
5Missouri WIC SAM Grant Application
- Covansys came to Jefferson City on April 13, 2007
to show demonstration of SPIRIT for steering
committee and other state WIC and ITSD staff - Submitted grant on June 15, 2007
- Grant was approved on September 13, 2007!!!
6Missouri WIC Information Network System (MOWINS)
Transfer of SPIRIT
- MOWINS is tentative name
- Pending approval of the Steering Committee
7MOWINS Steering Committee
- Oversees implementation of new data system
- Members
- LWPs- Jim Wheaton, Truman Medical Center, Jan
Glaze, Jefferson- Franklin Community Action
Corp., Connie Agler, Randolph County Health
Dept., Rhonda Breitenbecher, Johnson County
Community Health Services - DHSS- Lyn Konstant, Mark Davis, Larry Rutledge,
Perry Mathes, Division of Community and Public
Health, Linda Cade, Division of Administration,
Paula Peters, ITSD - Missouri Grocers Association- Dan Shaul
8MOWINS IMPORTANT DATES
- WIC UPDATES TRIP TO OK OCTOBER 2007
- IMPLEMENTATION CONTRACTOR FEBRUARY 2008
- QA CONTRACTOR FEBRUARY 2008
- NEW EQUIPMENT INSTALLS LATE 2008
- POLICY CHANGES 2008-2009
- END USER TRAINING LATE 2008
- USER ACCEPTANCE TESTING SEPT-OCT 2008
- PILOT TESTING NOVEMBER 2008
- STATEWIDE IMPLEMENTATION MARCH 2009
9Characteristics of SPIRIT System
- Web- based with Windows features
- Graphical User Interface
- Tabs, drop down menus
- Paperless
- Included in application
- Scheduling software
- Income determination
- Growth charts
-
10Included in Application (cont.)
- Designated local agency staff can determine which
screens staff have access to - System access log for local agencies
- Specify up to 6 state-agency defined and 6 local
agency-defined questions per participant for
survey purposes - Microsoft Office is used to generate letters and
other applications (e.g., could send letter to
participants who missed appointments) -
11From Chickasaw Times August 2007 Article
- The new SPIRIT system will benefit WIC
participants by enabling WIC to adopt a paperless
system that uses electronic signatures and
scanning applications. This should mean less time
on paperwork and more time with clients. The
SPIRIT system will reduce client wait time. The
new system also increases accuracy and reduces
the risk of errors. SPIRIT has resulted in an
overall streamlined operation of the WIC program.
- The SPIRIT software is creating buzz among WIC
agencies across the nation. According to Melinda
Newport, the Chickasaw Nation has already been
contacted by many states for additional
information or on-site visits to experience this
new software. -
12MOWINS
- Participant Management
- Enrollment
13MOWINS Participant Management - Enrollment
- Prescreening Applicants
- Collection of Basic Demographic Information
14MOWINS Participant Management - Enrollment
- Prescreening Applicants
- Collection of Basic Demographic Information
- Verify Income Eligibility
15MOWINS Participant Management - Enrollment
- Prescreening Applicants
- Collection of Basic Demographic Information
- Verify Income Eligibility
- Check for Potential Dual Participation
16MOWINS Participant Management - Enrollment
- Prescreening Applicants
- Collection of Basic Demographic Information
- Verify Income Eligibility
- Check for Potential Dual Participation
- Schedule Appointments
17MOWINS Participant Management - Enrollment
Verify Income Eligibility (collect one or more
income sources)
- Certification Gathering the Required
Information - Demographics
Verify Proof of ID and Residency
18MOWINS Participant Management - Enrollment
Auto determination of LMP or Expected delivery
date (Pregnancy)
- Certification Gathering the Required
Information - Demographics
- Health Information
CDC data collection (multi vitamin
consumption/smoking/alcohol)
19MOWINS Participant Management - Enrollment
- Certification Gathering the Required
Information - Demographics
- Health Information
- HT/WT/Blood
Auto calculation of Body Mass Index
20MOWINS Participant Management - Enrollment
- Certification Gatheringthe Required
Information - Demographics
- Health Information
- HT/WT/Blood
- Growth Grid
21MOWINS Participant Management - Enrollment
- Certification Gathering the Required
Information - Demographics
- Health Information
- HT/WT/Blood
- Growth Grid
- Referrals
22MOWINS Participant Management - Enrollment
- Certification Gathering the Required
Information - Demographics
- Health Information
- HT/WT/Blood
- Growth Grid
- Referrals
- VENA
23MOWINS Participant Management - Enrollment
Primary topics per WIC Category
- Certification Gathering the Required
Information - Demographics
- Health Information
- HT/WT/Blood
- Growth Grid
- Referrals
- VENA
- Nutrition Education
Must Discuss topics are pre-selected
24MOWINS Participant Management - Enrollment
- Certification Gathering the Required
Information - Demographics
- Health Information
- HT/WT/Blood
- Growth Grid
- Referrals
- VENA
- Nutrition Education
- Risk Factors
Automatically Assigned Risk Factors
Auto indication of High Risk based on RF assigned
25MOWINS Participant Management - Enrollment
Multi Milk selection (indicated balance remaining)
- Certification Gathering the Required
Information - Demographics
- Health Information
- HT/WT/Blood
- Growth Grid
- Referrals
- VENA
- Nutrition Education
- Risk Factors
- Determining Suggested Food Prescriptions
Default package assigned based on Risk/Priority
Customize Food Prescriptions
26MOWINS Participant Management - Enrollment
- Completing the Certification
- Auto assignment of Priority
27MOWINS Participant Management - Enrollment
- Completing the Certification
- Auto assignment of Priority
- Determination of Certification Period
28MOWINS Participant Management - Enrollment
- Completing the Certification
- Auto assignment of Priority
- Determination of Certification Period
- Electronic Signature for Rights and Responsibility
29MOWINS Participant Management - Enrollment
- Completing the Certification
- Auto assignment of Priority
- Determination of Certification Period
- Electronic Signature for Rights and
Responsibility - E-signature for FI issue
30MOWINS Participant Management Enrollment Wrap-up
- Prescreening Applicants
- Collection of Basic Demographic Information
- Verify Income Eligibility
- Check for Potential Dual Participation
- Schedule Appointments
- Certification Gathering the Required
Information - Demographics
- Health Information
- HT/WT/Blood
- Growth Grids
- Referrals
- VENA
- Nutrition Education
- Risk Factors
- Determining Suggested Food Prescriptions
- Completing the Certification
- Auto assignment of Priority
- Determination of Certification Period
- Electronic Signature for Rights and
Responsibility
31MOWINS
- Participant Management
- Enrollment
- Monitoring
32MOWINS Participant Management Monitoring
- Change Demographic information
- Modify Address and Telephone Information
- Participant Name Changes
Participant Name Changes
Modify Address and Telephone Information
33MOWINSParticipant Management Monitoring
Replace Formula
- Modify Food Prescriptions
- Replace Formula
- Modify package quantities
Modify package quantities
34MOWINS Participant Management Monitoring
35MOWINSParticipant Management Monitoring
- Benefits Issuance
- Checks
- Configurable distribution rules for each food
item
36MOWINSParticipant Management Monitoring
- Benefits Issuance
- Checks
- Configurable distribution rules for each food
item - Electronic signature capture
37MOWINSParticipant Management Monitoring
- Benefits Issuance
- Checks
- Configurable distribution rules for each food
item - Electronic signature capture
- Issue benefits for entire household
38MOWINS Participant Management Monitoring
- Benefits Issuance
- Checks
- Configurable distribution rules for each food
item - Electronic signature capture
- Issue benefits for entire household
- Cycle adjustment
Cycle Adjust Household Members
39MOWINSParticipant Management Monitoring
- Benefits Issuance
- Checks
- Configurable distribution rules for each food
item - Electronic signature capture
- Issue benefits for entire household
- Cycle adjustment
- Complete Issuance History
40MOWINSParticipant Management Monitoring
- Benefits Issuance
- Checks
- Configurable distribution rules for each food
item - Electronic signature capture
- Issue benefits for entire household
- Cycle adjustment
- Complete Issuance History
- Display check details
41MOWINSParticipant Management Monitoring
- Benefits Issuance
- Checks
- Configurable distribution rules for each food
item - Electronic signature capture
- Issue benefits for entire household
- Cycle adjustment
- Complete Issuance History
- Display check details
- Voids
42MOWINSParticipant Management Monitoring
43MOWINSParticipant Management Monitoring
- Provide Nutrition Education
44MOWINSParticipant Management Monitoring
- Breast pump and Supplies Issuance
45MOWINS Features/Technology
46MOWINS Features/Technology
47MOWINS Features/Technology
48MOWINS
- DEMONSTRATION
- Signature pad
- Printer
- Scanner
49MOWINS
50MOWINS
51MOWINS
- Vendor Management
- Vendor Authorization
52MOWINS Vendor Management
Peer Group Designation
53MOWINS Vendor Management
- Vendor Authorization
- Vendor Application
- Waiting List
54MOWINS Vendor Management
- Vendor Authorization
- Vendor Application
- Waiting List
- Application Wizard
55MOWINS Vendor Management
- Vendor Authorization
- Vendor Application
- Waiting List
- Application Wizard
56MOWINS Vendor Management
- Vendor Authorization
- Vendor Application
- Waiting List
- Application Wizard
57MOWINS Vendor Management
- Vendor Authorization
- Vendor Application
- Waiting List
- Application Wizard
58MOWINS Vendor Management
- Vendor Authorization
- Vendor Application
- Waiting List
- Application Wizard
59MOWINS Vendor Management
- Vendor Authorization
- Vendor Application
- Waiting List
- Application Wizard
- Stamp Issuance
60MOWINS Vendor Management
- Vendor Authorization
- Vendor Application
- Waiting List
- Application Wizard
- Stamp Issuance
- New Vendor Training
61MOWINS Vendor Management
- Vendor Authorization
- Vendor Application
- Waiting List
- Application Wizard
- Stamp Issuance
- New Vendor Training
- Send Letters of Notification
62MOWINS Vendor Management
- Vendor Monitoring
- Monitoring Visits
63MOWINS Vendor Management
- Vendor Monitoring
- Monitoring Visits
- Violations
Sanction Points
64MOWINS Vendor Management
- Vendor Monitoring
- Monitoring Visits
- Violations
- Vendor Training
65MOWINS Vendor Management
- Vendor Monitoring
- Monitoring Visits
- Violations
- Vendor Training
- Compliance buys (Secret Shopper)
66MOWINS Vendor Management
- Vendor Monitoring
- Monitoring Visits
- Violations
- Vendor Training
- Compliance buys (Secret Shopper)
- Stamp Replacement
67MOWINS Vendor Management
- Vendor Monitoring
- Monitoring Visits
- Violations
- Vendor Training
- Compliance buys (Secret Shopper)
- Stamp Replacement
- Redemption totals
68MOWINS Vendor Management
- Vendor Monitoring
- Monitoring Visits
- Violations
- Vendor Training
- Compliance buys (Secret Shopper)
- Stamp Replacement
- Redemption totals
- High Risk Reporting
69MOWINS Vendor Management
- The Integrity Profile
- Calculated TIP reporting
70MOWINS Vendor Management
- Online Vendor Price Survey
71MOWINS Financial Management
- Managing Funds and Budgets
- Fund, Financial Accounts andNatural Accounts
72MOWINS Financial Management
- Managing Funds and Budgets
- Fund, Financial Accounts andNatural Accounts
- General Journal Entries
73MOWINS Financial Management
- Rebates
- Manufacturer Agreement Maintenance
74MOWINS Financial Management
- Rebates
- Manufacturer Agreement Maintenance
- Rebate Amount designationby product
75MOWINS Financial Management
- Rebates
- Manufacturer Agreement Maintenance
- Rebate Amount designation by product
- Rebate Invoicing
76MOWINS Financial Management
- Financial Reporting (FNS 798)
- Participation/Obligation/Rebate Projections
77MOWINS Caseload Management
- Capture Estimated Caseload by Clinic
78MOWINS Caseload Management
- Capture Estimated Caseload by Clinic
- Participation Reporting
79MOWINS Caseload Management
- Capture Estimated Caseload by Clinic
- Participation Reporting
- Enrollment Reporting
80MOWINS Caseload Management
- Capture Estimated Caseload by Clinic
- Participation Reporting
- Enrollment Reporting
- Duplicate Participation Investigation
81MOWINS Ad Hoc Reporting
- Creation of Custom Ad Hoc Reports
82MOWINS Ad Hoc Reporting
- Creation of Custom Ad Hoc Reports
- Reusability of Custom Reports
User Defined Reports
83MOWINS Ad Hoc Reporting
- Creation of Custom Ad Hoc Reports
- Reusability of Custom Reports
- Ability to save as Excel or HTML
84MOWINS WIC Health Surveillance
- Collection of all USDA Participant
Characteristics, CDC Pregnancy Nutrition
Surveillance System (PNSS), and CDC Pediatric
Nutrition Surveillance System (PedNSS) data sets - Automatic generation of objective risk factors
based on entered health information for
certification - Transmission of WIC Characteristics file to USDA
according to USDA requirements - Transmission of PNSS and PedNSS files to CDC
according to CDC requirements - Generation of WIC Participant and Program
Characteristics 2006 (PC2006) file
85MOWINS Additional Features/Technology
- Web -based
- Smart Client Technology
- .NET Java Capability
86MOWINS Additional Features/Technology
- Web -based
- Smart Client Technology
- .NET Java Capability
- Online/Offline Capability
- Data Synchronization
87MOWINS
- Participant Management
- Vendor Management
- Financial Management
- Caseload Management
- Ad Hoc Reporting
- WIC Health Surveillance
- Additional Features/Technology
88MOWINS IMPORTANT DATES
- WIC UPDATES TRIP TO OK OCTOBER 2007
- IMPLEMENTATION CONTRACTOR FEBRUARY 2008
- QA CONTRACTOR FEBRUARY 2008
- NEW EQUIPMENT INSTALLS LATE 2008
- POLICY CHANGES 2008-2009
- END USER TRAINING LATE 2008
- USER ACCEPTANCE TESTING SEPT-OCT 2008
- PILOT TESTING NOVEMBER 2008
- STATEWIDE IMPLEMENTATION MARCH 2009
89MOWINS
- Questions
- Please complete feedback form
90THANKS TO ALL OF YOU!