COMING SOON TO YOUR LOCAL WIC AGENCY! - PowerPoint PPT Presentation

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COMING SOON TO YOUR LOCAL WIC AGENCY!

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Title: All Hands Meeting Author: LARRY RUTLEDGE Last modified by: DavisM Created Date: 4/21/2006 8:05:39 PM Document presentation format: On-screen Show – PowerPoint PPT presentation

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Title: COMING SOON TO YOUR LOCAL WIC AGENCY!


1
COMING SOON TO YOUR LOCAL WIC AGENCY!
  • MOWINS
  • MARK DAVIS-CUSTOMER SERVICE MANAGER
    mark.davis_at_dhss.mo.gov
  • LARRY RUTLEDGE-PROJECT COORDINATOR
    larry.rutledge_at_dhss.mo.gov

2
Welcome - Introductions
  • Welcome!
  • Administrative Details
  • Introductions
  • Your name
  • Your agency, what you do there
  • One thing you hope the new system will do
    differently or better than HANDS
  • Review agenda
  • Feedback Form

3
State Agency Models - SAM
  • Build Once, replicate many times
  • All USDA WIC SAMS will have the following
    features
  • Modern web technology- Windows features- drop
    down menus, etc
  • Standard WIC data elements
  • Open system architecture
  • Modular components
  • Compliance with federal policy and regulations

4
State Agency Models - SAM
  • There are three SAMs
  • Mountain Plains States Consortium- Colorado,
    Wyoming and Utah
  • Crossroads in the Mid-Atlantic and Southeast
    Regions- North Carolina, Alabama, Virginia and
    West Virginia
  • Successful Partners in Reaching innovative
    Technology (Spirit)- 13 Indian Tribal
    Organizations in Oklahoma and New Mexico

5
Missouri WIC SAM Grant Application
  • Covansys came to Jefferson City on April 13, 2007
    to show demonstration of SPIRIT for steering
    committee and other state WIC and ITSD staff
  • Submitted grant on June 15, 2007
  • Grant was approved on September 13, 2007!!!

6
Missouri WIC Information Network System (MOWINS)
Transfer of SPIRIT
  • MOWINS is tentative name
  • Pending approval of the Steering Committee

7
MOWINS Steering Committee
  • Oversees implementation of new data system
  • Members
  • LWPs- Jim Wheaton, Truman Medical Center, Jan
    Glaze, Jefferson- Franklin Community Action
    Corp., Connie Agler, Randolph County Health
    Dept., Rhonda Breitenbecher, Johnson County
    Community Health Services
  • DHSS- Lyn Konstant, Mark Davis, Larry Rutledge,
    Perry Mathes, Division of Community and Public
    Health, Linda Cade, Division of Administration,
    Paula Peters, ITSD
  • Missouri Grocers Association- Dan Shaul

8
MOWINS IMPORTANT DATES
  • WIC UPDATES TRIP TO OK OCTOBER 2007
  • IMPLEMENTATION CONTRACTOR FEBRUARY 2008
  • QA CONTRACTOR FEBRUARY 2008
  • NEW EQUIPMENT INSTALLS LATE 2008
  • POLICY CHANGES 2008-2009
  • END USER TRAINING LATE 2008
  • USER ACCEPTANCE TESTING SEPT-OCT 2008
  • PILOT TESTING NOVEMBER 2008
  • STATEWIDE IMPLEMENTATION MARCH 2009

9
Characteristics of SPIRIT System
  • Web- based with Windows features
  • Graphical User Interface
  • Tabs, drop down menus
  • Paperless
  • Included in application
  • Scheduling software
  • Income determination
  • Growth charts

10
Included in Application (cont.)
  • Designated local agency staff can determine which
    screens staff have access to
  • System access log for local agencies
  • Specify up to 6 state-agency defined and 6 local
    agency-defined questions per participant for
    survey purposes
  • Microsoft Office is used to generate letters and
    other applications (e.g., could send letter to
    participants who missed appointments)

11
From Chickasaw Times August 2007 Article
  • The new SPIRIT system will benefit WIC
    participants by enabling WIC to adopt a paperless
    system that uses electronic signatures and
    scanning applications. This should mean less time
    on paperwork and more time with clients. The
    SPIRIT system will reduce client wait time. The
    new system also increases accuracy and reduces
    the risk of errors. SPIRIT has resulted in an
    overall streamlined operation of the WIC program.
  • The SPIRIT software is creating buzz among WIC
    agencies across the nation. According to Melinda
    Newport, the Chickasaw Nation has already been
    contacted by many states for additional
    information or on-site visits to experience this
    new software.

12
MOWINS
  • Participant Management
  • Enrollment

13
MOWINS Participant Management - Enrollment
  • Prescreening Applicants
  • Collection of Basic Demographic Information

14
MOWINS Participant Management - Enrollment
  • Prescreening Applicants
  • Collection of Basic Demographic Information
  • Verify Income Eligibility

15
MOWINS Participant Management - Enrollment
  • Prescreening Applicants
  • Collection of Basic Demographic Information
  • Verify Income Eligibility
  • Check for Potential Dual Participation

16
MOWINS Participant Management - Enrollment
  • Prescreening Applicants
  • Collection of Basic Demographic Information
  • Verify Income Eligibility
  • Check for Potential Dual Participation
  • Schedule Appointments

17
MOWINS Participant Management - Enrollment
Verify Income Eligibility (collect one or more
income sources)
  • Certification Gathering the Required
    Information
  • Demographics

Verify Proof of ID and Residency
18
MOWINS Participant Management - Enrollment
Auto determination of LMP or Expected delivery
date (Pregnancy)
  • Certification Gathering the Required
    Information
  • Demographics
  • Health Information

CDC data collection (multi vitamin
consumption/smoking/alcohol)
19
MOWINS Participant Management - Enrollment
  • Certification Gathering the Required
    Information
  • Demographics
  • Health Information
  • HT/WT/Blood

Auto calculation of Body Mass Index
20
MOWINS Participant Management - Enrollment
  • Certification Gatheringthe Required
    Information
  • Demographics
  • Health Information
  • HT/WT/Blood
  • Growth Grid

21
MOWINS Participant Management - Enrollment
  • Certification Gathering the Required
    Information
  • Demographics
  • Health Information
  • HT/WT/Blood
  • Growth Grid
  • Referrals

22
MOWINS Participant Management - Enrollment
  • Certification Gathering the Required
    Information
  • Demographics
  • Health Information
  • HT/WT/Blood
  • Growth Grid
  • Referrals
  • VENA

23
MOWINS Participant Management - Enrollment
Primary topics per WIC Category
  • Certification Gathering the Required
    Information
  • Demographics
  • Health Information
  • HT/WT/Blood
  • Growth Grid
  • Referrals
  • VENA
  • Nutrition Education

Must Discuss topics are pre-selected
24
MOWINS Participant Management - Enrollment
  • Certification Gathering the Required
    Information
  • Demographics
  • Health Information
  • HT/WT/Blood
  • Growth Grid
  • Referrals
  • VENA
  • Nutrition Education
  • Risk Factors

Automatically Assigned Risk Factors
Auto indication of High Risk based on RF assigned
25
MOWINS Participant Management - Enrollment
Multi Milk selection (indicated balance remaining)
  • Certification Gathering the Required
    Information
  • Demographics
  • Health Information
  • HT/WT/Blood
  • Growth Grid
  • Referrals
  • VENA
  • Nutrition Education
  • Risk Factors
  • Determining Suggested Food Prescriptions

Default package assigned based on Risk/Priority
Customize Food Prescriptions
26
MOWINS Participant Management - Enrollment
  • Completing the Certification
  • Auto assignment of Priority

27
MOWINS Participant Management - Enrollment
  • Completing the Certification
  • Auto assignment of Priority
  • Determination of Certification Period

28
MOWINS Participant Management - Enrollment
  • Completing the Certification
  • Auto assignment of Priority
  • Determination of Certification Period
  • Electronic Signature for Rights and Responsibility

29
MOWINS Participant Management - Enrollment
  • Completing the Certification
  • Auto assignment of Priority
  • Determination of Certification Period
  • Electronic Signature for Rights and
    Responsibility
  • E-signature for FI issue

30
MOWINS Participant Management Enrollment Wrap-up
  • Prescreening Applicants
  • Collection of Basic Demographic Information
  • Verify Income Eligibility
  • Check for Potential Dual Participation
  • Schedule Appointments
  • Certification Gathering the Required
    Information
  • Demographics
  • Health Information
  • HT/WT/Blood
  • Growth Grids
  • Referrals
  • VENA
  • Nutrition Education
  • Risk Factors
  • Determining Suggested Food Prescriptions
  • Completing the Certification
  • Auto assignment of Priority
  • Determination of Certification Period
  • Electronic Signature for Rights and
    Responsibility

31
MOWINS
  • Participant Management
  • Enrollment
  • Monitoring

32
MOWINS Participant Management Monitoring
  • Change Demographic information
  • Modify Address and Telephone Information
  • Participant Name Changes

Participant Name Changes
Modify Address and Telephone Information
33
MOWINSParticipant Management Monitoring
Replace Formula
  • Modify Food Prescriptions
  • Replace Formula
  • Modify package quantities

Modify package quantities
34
MOWINS Participant Management Monitoring
  • Benefits Issuance
  • Checks

35
MOWINSParticipant Management Monitoring
  • Benefits Issuance
  • Checks
  • Configurable distribution rules for each food
    item

36
MOWINSParticipant Management Monitoring
  • Benefits Issuance
  • Checks
  • Configurable distribution rules for each food
    item
  • Electronic signature capture

37
MOWINSParticipant Management Monitoring
  • Benefits Issuance
  • Checks
  • Configurable distribution rules for each food
    item
  • Electronic signature capture
  • Issue benefits for entire household

38
MOWINS Participant Management Monitoring
  • Benefits Issuance
  • Checks
  • Configurable distribution rules for each food
    item
  • Electronic signature capture
  • Issue benefits for entire household
  • Cycle adjustment

Cycle Adjust Household Members
39
MOWINSParticipant Management Monitoring
  • Benefits Issuance
  • Checks
  • Configurable distribution rules for each food
    item
  • Electronic signature capture
  • Issue benefits for entire household
  • Cycle adjustment
  • Complete Issuance History

40
MOWINSParticipant Management Monitoring
  • Benefits Issuance
  • Checks
  • Configurable distribution rules for each food
    item
  • Electronic signature capture
  • Issue benefits for entire household
  • Cycle adjustment
  • Complete Issuance History
  • Display check details

41
MOWINSParticipant Management Monitoring
  • Benefits Issuance
  • Checks
  • Configurable distribution rules for each food
    item
  • Electronic signature capture
  • Issue benefits for entire household
  • Cycle adjustment
  • Complete Issuance History
  • Display check details
  • Voids

42
MOWINSParticipant Management Monitoring
  • View Appointment History

43
MOWINSParticipant Management Monitoring
  • Provide Nutrition Education

44
MOWINSParticipant Management Monitoring
  • Breast pump and Supplies Issuance

45
MOWINS Features/Technology
  • MICR PRINTERS

46
MOWINS Features/Technology
  • SIGNATURE PAD

47
MOWINS Features/Technology
  • SCANNER

48
MOWINS
  • DEMONSTRATION
  • Signature pad
  • Printer
  • Scanner

49
MOWINS
  • BREAK

50
MOWINS
  • QUESTIONS

51
MOWINS
  • Vendor Management
  • Vendor Authorization

52
MOWINS Vendor Management
Peer Group Designation
  • Vendor Authorization

53
MOWINS Vendor Management
  • Vendor Authorization
  • Vendor Application
  • Waiting List

54
MOWINS Vendor Management
  • Vendor Authorization
  • Vendor Application
  • Waiting List
  • Application Wizard

55
MOWINS Vendor Management
  • Vendor Authorization
  • Vendor Application
  • Waiting List
  • Application Wizard

56
MOWINS Vendor Management
  • Vendor Authorization
  • Vendor Application
  • Waiting List
  • Application Wizard

57
MOWINS Vendor Management
  • Vendor Authorization
  • Vendor Application
  • Waiting List
  • Application Wizard

58
MOWINS Vendor Management
  • Vendor Authorization
  • Vendor Application
  • Waiting List
  • Application Wizard

59
MOWINS Vendor Management
  • Vendor Authorization
  • Vendor Application
  • Waiting List
  • Application Wizard
  • Stamp Issuance

60
MOWINS Vendor Management
  • Vendor Authorization
  • Vendor Application
  • Waiting List
  • Application Wizard
  • Stamp Issuance
  • New Vendor Training

61
MOWINS Vendor Management
  • Vendor Authorization
  • Vendor Application
  • Waiting List
  • Application Wizard
  • Stamp Issuance
  • New Vendor Training
  • Send Letters of Notification

62
MOWINS Vendor Management
  • Vendor Monitoring
  • Monitoring Visits

63
MOWINS Vendor Management
  • Vendor Monitoring
  • Monitoring Visits
  • Violations

Sanction Points
64
MOWINS Vendor Management
  • Vendor Monitoring
  • Monitoring Visits
  • Violations
  • Vendor Training

65
MOWINS Vendor Management
  • Vendor Monitoring
  • Monitoring Visits
  • Violations
  • Vendor Training
  • Compliance buys (Secret Shopper)

66
MOWINS Vendor Management
  • Vendor Monitoring
  • Monitoring Visits
  • Violations
  • Vendor Training
  • Compliance buys (Secret Shopper)
  • Stamp Replacement

67
MOWINS Vendor Management
  • Vendor Monitoring
  • Monitoring Visits
  • Violations
  • Vendor Training
  • Compliance buys (Secret Shopper)
  • Stamp Replacement
  • Redemption totals

68
MOWINS Vendor Management
  • Vendor Monitoring
  • Monitoring Visits
  • Violations
  • Vendor Training
  • Compliance buys (Secret Shopper)
  • Stamp Replacement
  • Redemption totals
  • High Risk Reporting

69
MOWINS Vendor Management
  • The Integrity Profile
  • Calculated TIP reporting

70
MOWINS Vendor Management
  • Online Vendor Price Survey

71
MOWINS Financial Management
  • Managing Funds and Budgets
  • Fund, Financial Accounts andNatural Accounts

72
MOWINS Financial Management
  • Managing Funds and Budgets
  • Fund, Financial Accounts andNatural Accounts
  • General Journal Entries

73
MOWINS Financial Management
  • Rebates
  • Manufacturer Agreement Maintenance

74
MOWINS Financial Management
  • Rebates
  • Manufacturer Agreement Maintenance
  • Rebate Amount designationby product

75
MOWINS Financial Management
  • Rebates
  • Manufacturer Agreement Maintenance
  • Rebate Amount designation by product
  • Rebate Invoicing

76
MOWINS Financial Management
  • Financial Reporting (FNS 798)
  • Participation/Obligation/Rebate Projections

77
MOWINS Caseload Management
  • Capture Estimated Caseload by Clinic

78
MOWINS Caseload Management
  • Capture Estimated Caseload by Clinic
  • Participation Reporting

79
MOWINS Caseload Management
  • Capture Estimated Caseload by Clinic
  • Participation Reporting
  • Enrollment Reporting

80
MOWINS Caseload Management
  • Capture Estimated Caseload by Clinic
  • Participation Reporting
  • Enrollment Reporting
  • Duplicate Participation Investigation

81
MOWINS Ad Hoc Reporting
  • Creation of Custom Ad Hoc Reports

82
MOWINS Ad Hoc Reporting
  • Creation of Custom Ad Hoc Reports
  • Reusability of Custom Reports

User Defined Reports
83
MOWINS Ad Hoc Reporting
  • Creation of Custom Ad Hoc Reports
  • Reusability of Custom Reports
  • Ability to save as Excel or HTML

84
MOWINS WIC Health Surveillance
  • Collection of all USDA Participant
    Characteristics, CDC Pregnancy Nutrition
    Surveillance System (PNSS), and CDC Pediatric
    Nutrition Surveillance System (PedNSS) data sets
  • Automatic generation of objective risk factors
    based on entered health information for
    certification
  • Transmission of WIC Characteristics file to USDA
    according to USDA requirements
  • Transmission of PNSS and PedNSS files to CDC
    according to CDC requirements
  • Generation of WIC Participant and Program
    Characteristics 2006 (PC2006) file

85
MOWINS Additional Features/Technology
  • Web -based
  • Smart Client Technology
  • .NET Java Capability

86
MOWINS Additional Features/Technology
  • Web -based
  • Smart Client Technology
  • .NET Java Capability
  • Online/Offline Capability
  • Data Synchronization

87
MOWINS
  • Participant Management
  • Vendor Management
  • Financial Management
  • Caseload Management
  • Ad Hoc Reporting
  • WIC Health Surveillance
  • Additional Features/Technology

88
MOWINS IMPORTANT DATES
  • WIC UPDATES TRIP TO OK OCTOBER 2007
  • IMPLEMENTATION CONTRACTOR FEBRUARY 2008
  • QA CONTRACTOR FEBRUARY 2008
  • NEW EQUIPMENT INSTALLS LATE 2008
  • POLICY CHANGES 2008-2009
  • END USER TRAINING LATE 2008
  • USER ACCEPTANCE TESTING SEPT-OCT 2008
  • PILOT TESTING NOVEMBER 2008
  • STATEWIDE IMPLEMENTATION MARCH 2009

89
MOWINS
  • Questions
  • Please complete feedback form

90
THANKS TO ALL OF YOU!
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