1% MI-Access Proficiency Cap Exception Application Window

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1 MI-AccessProficiency Cap Exception
Application Window

• How to Submit Using the Secure Site

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Districts that may exceed the 1 cap

• The federal rules permit up to 1 of enrolled
  students in each grade assessed, who participated
  in an alternate assessment, and surpassed or
  attained the performance standard, to be counted
  as "proficient" for accountability purposes.
• The 1 cap is computed by taking no more than one
  percent of the district headcount enrollment
  (Fall 2013 for grades 3-9 and Spring 2014 for
  grade 11) at the grade levels in which students
  are assessed by content area in the state
  assessment system
• The federal rules require that school districts
  apply for state approval of an exception in cases
  where the district wishes to exceed the 1 cap at
  the district level.

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Example calculation of the 1 cap

• District has 1000 students enrolled in grades 3
  through 8 and 11.
• For the READING content area proficiency cap1
  of 1000 students 10 studentsThis means 10
  MI-Access students (that scored a performance
  level of 1 or 2) are able to count as proficient
  toward scorecard districtwide already, WITHOUT
  EXCEEDING THE 1 CAP.
• District assesses 20 students in with MI-Access.
• District applies and gets approved for 1 cap
  exception.APPLICATION WINDOW CURRENTLY OPEN
  UNTIL 5/2/14 AT 500 PM!
• District appeals during preliminary scorecard
  window to have 1 cap exception applied.
• If relevant, additional 1 is applied to set cap
  at 20 students. 1 cap 10 students, additional
  1 10 students for a total allowable of 20
  students. Say, all 20 students are proficient on
  MI-Access all 20 are now able to count as
  proficient on the scorecard.

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Districts with already approved applications

• The list of districts with already approved
  applications from the previous two years can be
  found at the following linkhttp//www.michigan.
  gov/documents/mde/Current_Approved_1_Percent_Appli
  cations_388554_7.pdf
• Districts with a 1 waiver expiration date listed
  as 9/1/2014 are already approved to be able to
  request the 1 cap exception during the
  appropriate preliminary scorecard window . These
  districts will need to apply during the next
  winters 1 cap exception application window to
  renew their 1 cap exception application.
• Districts with currently approved applications on
  file and those who submit during the current
  window and are approved will STILL NEED to appeal
  during the appropriate preliminary scorecard
  window to have the 1 cap exception applied.

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SPECIAL NOTE FOR DISTRICTS WITH UNEXPIRED 1 CAP
EXCEPTION APPLICATIONS

• If your district already has a 1 cap exception
  application expiring 9/1/14 or later would like
  to REAPPLY early, the Secure Site will NOT permit
  you to submit an a new application.
• Instead, you will need fill out the paper version
  of the application and mail it in to the address
  listed on it.
• Otherwise, your district will be able to request
  1 appeals for the 2013-14 preliminary scorecards
  ALREADY and next winter, your district can then
  reapply for the 1 cap exception waiver to
  reactivate your waiver status.
• Paper applications can be downloaded here
  http//www.mi.gov/documents/mde/2014_1_Cap_Applica
  tion-PaperVersion_449052_7.pdf

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How it works

• STEP 1 District has near or over 1 percent of
  the district headcount enrollment (Fall 2013 for
  grades 3-9 and Spring 2014 for grade 11) at the
  grade levels in which students are assessed by
  content area that take the MI-Access (P, SI,
  FI).
• STEP 2 District applies for winter 1 MI-Access
  Proficiency Cap Exception. APPLICATION WINDOW
  CURRENTLY OPEN UNTIL 5/2/14 AT 500 PM!
• STEP 3 Application is reviewed by MDE staff and
  approved or denied.
• STEP 4 Preliminary scorecard window opens in
  Secure Site.
• STEP 5 Students with Disabilities subgroup fails
  to meet proficiency target due to 1 cap on
  preliminary scorecard.
• STEP 6 District appeals preliminary scorecard
  requesting that the 1 cap exception be applied.
• STEP 7 MDE staff reviews scorecard appeal and
  verifies that exceeding cap is necessary for
  subgroup. If so, 1 cap exception is applied to
  have subgroup meet proficiency target.

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How to apply on the secure site

• STEP 1 Login to Secure Siteat
  https//baa.state.mi.us/BAASecure/
• Must be authorized to view scorecards to be able
  to apply for cap exception.
• STEP 2 Go to Scorecard menu option and choose
  Scorecard item in submenu.

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How to apply on the secure site (CONTINUED)

• STEP 3 Search for scorecards.

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How to apply on the secure site (CONTINUED)

• STEP 4 Click to view DISTRICT scorecard. The
  next steps will NOT work if you choose to view a
  school scorecard on this page.

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How to apply on the secure site (CONTINUED)

• STEP 5 Scroll to bottom of District Scorecard
  Summary page and click Apply for 1 Cap Waiver
  button.
• This button will NOT appear if you are viewing a
  school scorecard summary page.

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How to apply

• STEP 6 Complete highlighted fields and provide
  any relevant information that suggests your
  district might need to exceed the 1 cap. CLICK
  SUBMIT WHEN YOU ARE FINISHED!

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How to view/update application on secure site

• STEP 7 Once your application is submitted, you
  can view and update your application by clicking
  the Scorecard menu item and then View/Update
  1 Cap Waiver.
• This screen will display any submitted waiver
  applications and their statuses.
• NOTE Districts with already approved
  applications from the previous two winters will
  see a submitted and approved application from
  that time.

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How to view/update application on secure site

• STEP 8 Review application status from the
  Status column. View submitted application from
  the View Report column.
• Clicking View Waiver will allow you to see
  submitted application details and edit/resubmit
  existing application.
• NOTE Districts with already approved
  applications from the previous two winters will
  see a submitted and approved application from
  that time.

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Links contact information

• New applications will be accepted until 500 PM
  on Friday, May 2, 2014.
• Currently approved applicationshttp//www.michig
  an.gov/documents/mde/Current_Approved_1_Percent_Ap
  plications_388554_7.pdf
• Secure Sitehttps//baa.state.mi.us/BAASecure/
• Phone support877-560-8378
• Email supportMDE-Accountability_at_Michigan.gov