U.S.%20Army%20Corps%20of%20Engineers

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U.S. Army Corps of Engineers
Gulf Region Division

Writing a Winning Proposal
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COMMON MISTAKES

• Providing false or inaccurate information
• Providing a Safety Plan instead of a Security
  Plan
• Security Plan required
• Not including all requested information in the
  proposal, such as not including a Security Plan
• Not including relevant information for experience
• Not following the format for solicitation
• Resending entire solicitation

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DOs

• Carefully read the Solicitation and include all
  requested information in the correct format
• Only submit documents in English
• Limit submission to the number of pages requested
• Submit relevant experience and past performance
  information
• Include Point of Contact for all projects
• Include Name, e-mail address and mobile number
• Make a site visit and include details in security
  plan (highly encouraged)

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DONTs

• Resend the entire solicitation
• Send Photos
• Submit letters of recommendation or evaluations
  that are not for your company
• Leave out any requested information from Section
  00100
• Send in your proposal after the deadline (ALWAYS
  BE ON TIME)

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GETTING STARTED

• Sites to Watch
• Baghdad Business Center (BBC) website at
  http//www.baghdadbusinesscenter.org/tenders.asp
• Joint Contingency Contract System website at
  www.rebuilding-iraq.net
• Download solicitation from website (periodically
  check website for amendments to the tenders)
• Read the entire Solicitation
• Pay close attention to Section 00100,
  Instructions to Bidders
• Respond to all Requirements

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AUTHORITY

• The Federal Acquisition Regulation (FAR) is the
  US Governments principal set of rules for
  acquisition, accessible to the public at
  www.arnet.gov/far.
• When a Government agency issues a Request for
  Proposal (RFP), it will have Instructions for the
  Bidders, Statement of Work (SOW), and specify a
  list of FAR provisions that apply, which may be
  numerous.
• In order to be awarded a contract, a bidder must
  comply with the requirements in the SOW and the
  provisions, or demonstrate the ability to comply
  with requirements at the time of award

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INSTRUCTIONS

• Complete solicitation document to include Section
  00600 provisions
• Prepare Volume One price Proposal
• Prepare Volume Two Technical Proposal

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PROPOSAL REQUIREMENTS

• A Complete Proposal Contains
• Signed SF 1442 (Complete blocks 14, 15, and 17)
• Volume One Pricing Proposal
• Volume Two Technical Proposal

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DETERMINING COMPLIANCE

• Contracting Officer (KO) determines if offeror is
  compliant in providing both Cost and Technical
  packages
• Project Manager determines if offeror is
  compliant in providing all requested information
  for technical package
• Technical Evaluation Board (TEB) evaluates all
  compliant technical packages to determine if
  offeror is technically acceptable for each of the
  four required factors.
• Engineering Team analyzes cost proposals from
  acceptable offeror/offerors
• Contracting Officer (KO) makes determination of
  which offeror provides the best value for the
  government

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LTPA vs BEST VALUE

• The Contracting Officer and Project Management
  team determines the basis for evaluation
• Lowest Price Technically Acceptable (LTPA)
• The Lowest Price Technically Acceptable approach
  is appropriate when best value is expected to
  result from the selection of the technically
  acceptable proposal with the lowest evaluated
  price
• Tradeoffs are not permitted and no additional
  credit is given for exceeding acceptability.
  However, proposals are evaluated to determine
  whether they meet the acceptability levels
  established in the solicitation for each
  evaluation factor.
• Best Value
• The Best Value approach is appropriate when it
  may be in the best interests of the Government to
  consider award to other than lowest priced
  offeror or other than the highest technically
  rated offeror.
• Best Value gives the Government the ability to
  award to a higher rated, higher priced offeror,
  as long as the superior technical approach and/or
  lower risk and/or superior past performance of
  the higher priced offeror outweighs the cost
  difference

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MGT TECHNICAL APPROACH

• Describe your process of planning, organizing and
  managing activities
• Describe the resources you will use to achieve
  the desired outcome and how you will manage time
  and cost

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EXPERIENCE

• Describe similar work as well as the quality of
  the work with consideration to timeliness and
  technical success
• Offeror must have minimum experience that is
  recent and relevant

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PAST PERFORMANCE

• Assessment of the degree of confidence
• the Government has in an offeror to
• provide products or services that meet the
• users needs (including cost and schedule)
• based on demonstrated record of
• performance

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SECURITY PLAN

• Your plan should be part of the site security
  and shall include
• Description of the physical assets that you are
  protecting
• Description of the physical area where the assets
  are located
• Description of your security perimeter (the
  boundary between the rest of the world and your
  secured area), and the holes in the perimeter
• Threats you are protecting against
• Your security defenses, and ways of improving them

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SECURITY PLAN cont

• Community/Village relationship
• What have you done to communicate with the
  residents?
• Do you or anyone in your company have an
  established or existing relationship with the
  village or community?
• Do you have friends or relatives who live or have
  lived in the village or community?
• Will you hire anyone from the village or
  community for security?

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Questions ?Please contact district Contracting
Office POC included in solicitation