???t?pa ??d???p???s??

1
???t?pa ??d???p???s??
????? ?a?ep?st?µ?? ?µ?µa ???e????µ?a?
??ß?????????µ?a?
??????t???? ?????f??
Ge????a ?????p??d?? E-mail gproko_at_ionio.gr
2
??e?t?????? ??????t??? ????afa

• ???a?????ta? ?a? d?at?????ta? se ??e?t??????
  p????f???a?? pe??ß?????
• St? s????? t??? ? ?at? ?µ?de? s?????t???
  d?????t??? a??e?a (public archives)
• ?p?te???? p???p??es? ??a t?? ??e?t??????
  d?a??ß????s?

3
??????t??? ???e?a

• ?a?????s? e?????? p???t???? d?a?e???s?? ?a?
  epe?e??as?a? d?????t???? e????f?? ?a? t??
  s??????? a?t??

4
?a?a?t???st??? ??????t???? ?????f?? (1)

• ???sf????? a??e?t??? ?a? a???p?st? ap?de??? t??
  d?????t???? s??a??a??? ?a? d?ast????t?t?? t??
  ?p??es???
• S?µß?????? st?? ap?te?esµat???te?? ???? ap?f?se??
  ?a??? ap?te???? t?? µ??µ? t?? d?????t????
  p???e??, ?a??? ?a? p??t??e??? p??? p????f?????
• ??e????????? t?? d?ad??as?a a???????s?? t??
  d?ast????t?t?? t?? ?p??es??? ?a? s?µß?????? st??
  d?e?a???? ??????? s?µpe?asµ?t?? a?af????? µe t??
  d?????t???? d?ad??as?e? ?a? s??a??a???

5
?a?a?t???st??? ??????t???? ?????f?? (2)

• ???µe?????? t??? p???te? a?af????? µe t??
  d?????t???? d?ast????t?te? t?? ???t??? ?a?
  e?asfa?????? t? d??a??µa p??sßas?? t?? p???t??
  st?? p????f???a
• ???s????? t?? ?st????? ??e??a ?a? ?p?st??????? t?
  e?pa?de?t??? ???? p??sf????ta? p????f???e? ap?
  p??t??e?e?? p????

6
?f??? ??d???p???s?? (1)

• ???s??e? ?a? ?p?st????e? t? d??a??µa d?µ?s?a?
  p??sßas?? st? d?????t??? p????f???a
• ??aßa?µ??e? ta p????f???a?? s?st?µata t??
  ?p??es??? p??sf????ta? ?µes? ?a? ?????? p??sßas?
  µ?s? p???ap??? s?µe???
• ?a???e? pa?a???????s? t?? d?????t???? p???e?? ?a?
  t?? e?e??e??? p?? apa?t???ta? ??a t?? ????????s?
  a?t??
• ??asfa???e? a????t? ?a? d?afa?? ??????s?

7
?f??? ??d???p???s?? (2)

• ???s??e? t?? ??e??a ?a? t?? e?pa?de?t??? p????
• S?µß???e? st?? ????????? ??ta?? ???? t?? ?µ?d??
  p???t?? a?e?a?t?t?? e?pa?de?t???? ?a? ??????????
  ?p?ßa????
• ??as??d?e? t?? ?e?t???? ??????s? µe t??
  ?e??fe?e?a?? ?a? ??p??? ??t?d?????s? s?µß?????ta?
  st?? a??pt??? e??? ap??e?t??µ???? a??? p?????
  d?as??dedeµ???? d??t???

8
G?at? ???a

• ?? te?????????? e?e???e?? pa?????? p??sf???
  ?daf?? ??a t?? a??pt??? a?aßa?µ?sµ???? p???t???
  s?st?µ?t??
• ?a???s???eta? ? a????? d?as??des?? ???? t??
  d?µ?s??? ?p??es??? ??a ?µes? ?a? ap?te?esµat???
  ??? ded?µ???? ?a? a?ta??a?? p????f?????
  e???????µ??ta? ????? e??as?a? ?a? ??e??a?
• ? ???????a t?? p????f???a? p???p???te? t?? ?µes?
  p??sßas? t?? p???t?? sta d?????t??? ????afa
  d?at????ta? t? d??a??µa t??? st?? p????f???a ?a?
  t?? p????f???s?
• ?a ??e?t?????? ??f??p???µ??a d?????t??? a??e?a
  p??ß?????? ??e? apa?t?se?? d?a?e???s?? ?a?
  d?af??a???
• ? d?as??des? ?p??es??? t?? ??µ?s?a? ??????s??
  ??te? ??t?µata d?a?e?t???????t?ta?

9
???p???s? St????

• ?e p????f???a?? s?st?µata p?? ???p????? d?e???
  p??t?pa ??a t?? pe????af? ?a? ??d???p???s? t??
  d?????t???? ??e?t??????? e????f??

10
ISO 15489 ???t?p? ?e????af?? ??????t???? ?????f??

• ?a???e? te?????? ?a? ßas???? ?d???e? ??a
  ap?te?esµat??? s?????t?s?, a??pt??? ?a? d?at???s?
  t?? d?????t???? a??e??? t?? d?µ?s??? ?p??es???

11
ISO 15489

• ??????eta? ap? t? d?e???p???s? t?? ??st?a??a???
  p??t?p?? AS 4390 Records Management, t? ?p???
  a?apt?????e st?? a???? t?? 1990
• ??a?sµa a??pt???? p??t?p?? d?a?e???s??
  d?????t???? a??e??? ap?t??ese t? p??t?p?
  p???t?ta? ISO 9000, t? ?p??? a?af??e? ??t? t??
  a????? e?asf???s?? p???t???? d?????t????
  e????f??, ????? ?st?s? ?a e?et??e? ?a? ?a
  p??te??e? ??se??
• ?? 1997 ?e????se ? d?ad??as?a ep??tas?? t??
  ??st?a??a??? p??t?p?? p???e?µ???? ?a ap?te??se?
  t? pa???sµ?? p??t?p? ??a record keeping

12
?ed?? ?fa?µ???? t?? 15489

• ??af??eta? ???? se s??????? (public archives) ?a?
  ????afa p?? d?µ????????ta? st? p?a?s??
  ep??e???µat???? s??a??a???.
• ??? ?a??pte? te?????? pe????af?? a??e?a???
  s??????? (archival collections), a??µ? ?a? a?
  a?t?? ?? s??????? pe???aµß????? ????afa, ta ?p??a
  s?????t??? d?????t??? a??e?a.

13
ISO 15489

• S??p?? ()
• ?a????st???? pa?ap?µp??
• ???? ?a? ???sµ??
• ???sd???µe?a ?f??? efa?µ???? t?? S??
• ????t??? ?a? ?pe?????t?te? ()
• ????p???se?? S??
• S?ed?asµ?? ?a? efa?µ??? S?? (DIRKS t?? NAA)
• ??e??as?e? ?a? ??e???? st? d?a?e???s? a??e??? ()
• ?a?a???????s? ?a? ??e???? ()
• ??e????()

14
?et?ßas? ap? t?? ?e????af? st?? ??d???p???s?

• ISO 15489 ? p??t?p? pe????af??
• ?p??
• ISBD st? ??ß?????????µ?a
• ?a? ISAD st?? ???e????µ?a
• Dublin Core ? p??t?p? ??d???p???s?? ?a?
  d?a?e?t???????t?ta?
• ?p??
• MARC st? ??ß?????????µ?a
• ?a? EAD st?? ???e????µ?a

15
Dublin Core

• ?????t? p??t?p?

OS??S?
?a 15 µeta-ped?a p?? d?a??te? de? µp????? ?a
?a?????? t? s????? t?? d?????t???? p????f???a?
16
??????t??? ?????f???a ????d??stat?

• ?? p??t?p? ?a?e?ta? ?a pe??????e?
• ??d?te?e? ?????e? ??????t???? ???????a?
• ??????t???? ??µ?d??t?te?
• ??????t???? ??ad??as?e?

17
??????t??? ?????f???a ????-ep?ped?

• ???? ?e?a?????? d?µ?? t?? ??µ?s?a? ??????s??

?a µeta-ped?a p?? apa?t???ta? ??a t??
??d???p???s? t?? s????????? ??????? ?a????ta? ?a
ape????????? p???ap?? ?e?a????? ep?peda
p???e?µ???? ?a ?a?????? t? s????? t??
p??sfe??µe??? p????f???a? ?.?. ?p????e??
?s?te????? ??µ?s?a? ??????s?? ?a? ?p????t??s?? ?
Ge???? G?aµµate?a ????t???? ???stas?a? ? G?afe??
?p???µ??s??
S??ep??
18
S??ep??

• ?? DC de? µp??e? ?a de?te? ded?µ??a a?af?????
  µe
• t?? d?????t???? ?e?t?????e? p?? p???p???t??? ?a?
  ?d????? st?? pa?a???? e????f??
• t?? d??at?t?ta p??sßas?? ?a? ap??t?s??
  d?????t???? e????f??
• t? ep?d????µe?? ?????
• t? ??µ??? p???? ? ?p??a p???p???te? ??a ????af?
  ?a d?µ???????e? ? µ?a d?ad??as?a ?a ?e????se?
• t?? s?????e? d?at???s?? ?a? pe?a?t??? ???s?? t??
  e????f??
• ??? t?p??es?a f??a??? t?? e????f??
• ?.?.p.

19
??s?

• ? d?µ??????a ???? µeta-ped??? ?a? s??ep?? ?
  ep??tas? t?? p??t?p??

???????S?? ??????S?S
???e ???a p???ß? st?? a??pt??? ???? µeta-ped???
ßas?sµ???? st?? d???? t?? d?????t???? a????e?
20
?a?ade??µata

• ?????a ? e-GMS (UK e-Government Metadata
  Standard)
• ??st?a??a ? AGLS (Australian Government
  Metadata Standard)
• ??a ???a?d?a ? NZGLS (New Zealand Government
  Locator Service)
• ?µe???? ? GILS (Government Information
  Locator Service)

21
e-GMS

• ? p??t? ??d?s? ap?te????ta? µ??? ap? ta
  µeta-ped?a t?? Dublin Core, ?a? s???e???µ??a ap?

22
DC Meta-fields
Title (name given to the resource) Contributor (entity making contributions) Source (reference to a resource)
Creator (entity responsible for resource) Date (a date in the lifecycle of resource) Language
Subject (keywords and phrases indicating the subject matter) Type (the nature or genre of the resource, i.e. position in collection) Rights (rights held in and over the resource)
Description (account of the content) Format (the physical format, i.e. extent, medium) Coverage (time period and place covered by the content)
Publisher (entity for making the resource available) Identifier (resources identity, i.e. ISBN) Relation
23
Relation meta-field

• ??as??d?e? µeta?? t??? s?et????? p?????
  (reference to a related resource)
• ???te??e? t?? ???s?µ?p???s? t?? Identifiers
  ??a t?? a??pt??? t?? d?as??d?se??
• ?a??pte? e?d? s??se?? ?p??
• Is part of / Has part
• Is version of / Has version
• Is format of / Has Format
• References / Is referenced by
• Is required by / Requires
• Is replaced by / Replaces
• Sequence No

24
e-GMS 2? ??d?s?

• ???st????a? Refinements ( ?p?ped?a) sta
  pe??ss?te?a ped?a t?? Dublin Core p?? ????pta?
  p????f???a??? a????e? e????f??
• ???st????a? 4 ??a ped?a

25
?a??de??µa Creator
???st????a? ta e??? 3 refinements ??a t?
µeta-ped?? t?? d?µ???????
Owner Person or organization who has chief responsibility for the content (creator µp??e? ?a e??a? ??a? p???st?µe???, e?? owner t? tµ?µa st? ?p??? e????eta?)
Contact The individual or organization to be contacted for further information (st???e?a ?a? p????f???e? ep????????a?)
Custodian The individual responsible for the management of the documents (µeta-ped?? s?ed?? ta?t?s?µ? µe t?? owner / p??a??? ?a d?a??afe?)
26
?a??de??µa description
???st????a? ta e??? 2 refinements ??a t?
µeta-ped?? t?? pe????af??
Table of contents A list of subunits of the content of the resource (tµ?µata p?? s?????t??? t?? p???, p.?. document history)
Abstract A summary of the content of the resource (pe?????? t?? e????f??)
27
e-GMS ??a ped?a
Audience An entity that mediates access to the resource (p.?. ? p???st?µe??? e??? ??afe??? µes??aße? ??a t?? ap??t?s? e??? e????f?? a?a??a??? ??a t?? d?e?pe?a??s? t?? e??as?a? e??? ?pa?????? )
Disposal The retention and disposal instructions for the resource (?a???e? ap?s??s?? t?? d?????t???? e????f??)
Location The physical location of the resource (? ????? d?at???s?? ?a? ap????e?s?? t?? e????f?? ?a? ??? ? ??e?t?????? d?e????s? ?a? t? path e??? a??e???)
Preservation Data needed to support the perpetual preservation of records (?ata???feta? ? d?????t??? ?st???a t?? e????f?? / ?p?st????e? t?? ???? ap?f?se??)
28
NZGLS ?a? AGLS d?? pa??µ???t?pa p??t?pa
??d???p???s?? e????f??

• ????? p??s??se? 4 ped?a (d?af??et??? ap? t??
  e-GMS)

Availability How the resource can be obtained, or contact information (??????t???? p????f???e? a?af????? µe ta ????afa ?/?a? t?? ?p??es?e? p?? ta d?a??t???)
Function The business function of the agency to which this resource or service relates (? d?????t??? ?e?t?????a p?? ?d??e? st?? pa?a???? e??? e????f??)
Audience The target audience of the resource (? ?at?????a ???st?? st?? ?p??a ape????eta? ??a ????af? / S?et??eta? ?a? ?a?????e? d??a??µata p??sßas?? ?a? a???t?s??)
Mandate A specific legal instrument which requires the resource to be created or provided (? ??µ??? p???? p?? ?d??e? st?? d?µ??????a e??? e????f??)
29
?at?????e? µeta-ped???
Descriptive Elements Identification Elements Subject Analysis Elements Linking Entry Elements Intellectual Responsibility Elements
Title Identifier Topical Term Relation Creator
Description Date Personal Name Source Publisher
Rights Type Corporate Body Name Mandate Contributor
Language Coverage Geospatial Term
Format Function
Audience
Availability
30
?a??de??µa ??d???p???s?? ?????f?? µe NZGLS ? AGLS
31
GILS (1)
?? GILS de? st????eta? st? Dublin Core. ?p?te?e?
??a a?e???t?t? p??t?p? ??d???p???s?? ?a?
d?a?e?t???????t?ta?. ????? ped?a µe t? DC ?a? t?
e-GMS e??a? ta pa?a??t?
GILS Meta-Fields Crosswalk to e-GMS
Title Title
Originator Creator
Contributor Contributor
Date of Publication Date
Language of Resource Language
Abstract Description
32
GILS (2)
Controlled Subject Index Subject
Subject Terms Uncontrolled Subject
Spatial Domain Coverage
Time Period Coverage
Availability Medium ?a? Rights
Sources of Data Source
Access Constraints Rights
Cross Reference Relation
Schedule Number Identifier
Language of Record Language
33
GILS a?e???t?ta µeta-ped?a (1)
Place of Publication The city or town where the described resource was published. May also include country if location of city is not well known.
Methodology Any specialized tools and techniques, or methodology use to produce this information resource
Use Constraints Constraints applied to assure the protection of privacy or intellectual property and any other special restrictions or limitations on using the information resource
Point of Contact An organization or person where appropriate, serving as the point of contact plus methods that may be used to make contact
Supplement Information Association of other descriptive information with the record
34
GILS a?e???t?ta µeta-ped?a (2)
Purpose Programs, projects, and legislative actions wholly or partially responsible for the establishment or continued delivery of a record
Agency Program Major agency program or mission supported by the system including a citation for any specific legislative authorities associated with the record
Control Identifier Distinguished the record from all other GILS Core locator records
Record Source The organization that created or last modified the record
Date of Last Modification Date on which the record was created or modified.
35
Teµat??? ?e????af? ?????f??

• ? ?eµat??? pe????af? ?a? ? ap?d?s? ???? ?e??e?ta?
  ?p??e?µe???? d?ad??as?a, ded?µ???? ?t? ?
  p????f???a de? e?t?p??eta? st? ????af? a???
  ep???e?ta? ap? t?? epe?e??ast?

S??ep??
?? µeta-ped??(a) p?? d??eta? t?? ???(???)
?eµat???? p??sßas?? pa???s???eta? ete???e??? µe
d?af??et??? ?a? p?????? ???????a ?a? e???????????
p??s????s?
36
??s? ??e???µe?a ?e??????a

• ?a??e?????? ???????a e?asfa?????ta? t?? ???s? t??
  ?????? ????
• ?a??d????? t?? te???? ???st? st?? ??e??? t??
  ape????????ta? t??? ?a??e??µ????? ?????, ?a???
  ?a? t?? ?e?a?????? d?as??d?se?? µeta?? t??
  e??????
• ???a?????? ep?st?µ????? ped?a p????f???s?? ?a?
  ???s??, ?p?de??????ta? t?? ???????a t?? ???e
  ep?st?µ?????? ???d??, ?a??? ?a? t?? ?e?a????? t??
  d?µ?

37
T?sa???? ??ße???t???? ?????f???a?

• ??????t??? ?????f???a
• EUROVOC
• FONZ (Functions of New Zealand Thesaurus)
• SONZ (Subjects of New Zealand Thesaurus)
• Government of Canada Core Subject Thesaurus
• ??µ??et??? ?????f???a
• GLIN (Thesaurus for the Global Legal Information
  Network)
• LIV (Legislative Indexing Vocabulary)

38
EUROVOC (1)

• ??apt?????e ap? t?? ????pa??? ???s? (??)
• ?ata?t?st??e µe ß?s? ta d?e??? p??t?pa t??
  ??e????? ???a??sµ?? ??p?p???s??
• ISO 2788/1986
• ISO 5964/1985
• ???s?µ?p??e?ta? ap? f??e??, ?p?? t? ????pa???
  ?????ß?????, t?? ?p??es?a ?p?s?µ?? ??d?se?? t??
  ??, ta ?????? ?a? ?e??fe?e?a?? ?????ß????a t??
  ??, ?.a
• ???a? p??????ss?? ??sa???? ?a? e?d?deta? st?? 11
  ep?s?µe? ???sse? t?? ??, µeta?? ????? ?a? sta
  e???????
• ??e? µetaf?aste? ap? ta ?????? ?????ß????a p?????
  ?????, ?p?? t?? ???at?a?, ?et???a?, ??ßa??a?, ?.a.

39
EUROVOC (2)
?a??pte? ????? t??? t?µe?? p?? af?????
d?ast????t?te? t?? e???pa???? ?esµ???? ???????,
?a? s???e???µ??a

• ????t??? ???
• ??e??e?? s??se??
• ????pa???? ?????t?te?
• ???a??
• ??????µ??? ???
• ??????µ???? ?a? eµp?????? s??a??a???
• ??µ?s????µ???
• ????????? ??µata
• ?p????????a ?a? µ??f?s?
• ?p?st?µe?

• ?p??e???se?? ?a? a?ta????sµ??
• ?pas????s? ?a? e??as?a
• ?etaf????
• ?e??ß?????
• Ge????a, das???µ?a ?a? a??e?a
• ??at??f? ?a? ?e?????? p?????ta
• ?a?a????, te???????a ?a? ??e??a
• ?????e?a
• ???µ??a??a
• Ge???af?a
• ??e??e?? ???a??sµ??

40
EUROVOC ?a??de??µa ??µµat??

• ???sf??? sta ??????t??? ???ast???a
• SN ?a ???s?µ?p??e?ta? ??a p??sf??? p??
  as?e?ta? e??p??? d?????t???? d??ast?????. ?e?
  p??pe? ?a s????eta? µe t? d?????t??? p??sf??? 
• MT 1221 d??a??s???  
• UF p??sf??? e?????? t?? ??µ?µ?t?ta?   
• p??sf??? ??µ?µ?t?ta?  
• p??sf??? pe?? e?????? t?? ?????? p???e??
• p??sf??? p?????? d??a??d?s?a? 
• BT1    a???s? pa????? e???µ?? p??stas?a? NT1  
  p??sf??? a????se??  
• NT1   p??sf??? d?????t???? e?????? RT
  d?????t??? p??sf??? (0436)

41
SONZ and FONZ

• ??apt?????a? sta p?a?s?a t?? p?????µµat??
  ??e?t??????? ??a??ß????s?? st? ??a ???a?d?a ?a?
  ???s?µ?p?????ta? pa??????a µe t? NZGLS
• ?p?te???? pa?????a t?? ????? Portal Thesaurus
  Project µe st??? t?? d?µ??????a ??sa???? ??a t??
  d?µ?s?e? ?p??es?e? ?a? ta d?????t??? ????afa
• ? FONZ a?apa??st? ?a? d?as??d?e? ?e?t?????e?
  t?? d?µ?s??? t?µ?a, e?? ? SONZ d?????t?????
  ?eµat????? ?????

42
?a??de??µa ??µµat?? ap? FONZ

• Risk management (Internal)
• UF Auditing
• Disaster recovery planning
• Insuring
• Public sector assurance
• BT Corporate management (Internal)
• RT Managing public liabilities
• DEF Identifying possible financial and other
  risks within an agency and putting strategies in
  place to manage those risks, including insuring,
  internal auditing, and developing risk
  management strategies
• SN INCLUDES insurance arrangements, business
  continuity arrangements, organizational
  liability management, monitoring contract
  performance

43
?a??de??µa ??µµat?? ap? SONZ

• Roads
• UF Highways Streets
• BT Infrastructure
• NT Bus lanes
• Motorways
• RT Cycleways
• Footpaths
• Level crossings
• Parking
• Pedestrian crossings
• Road transport
• Tunnels

44
Government of Canada Core Subject Thesaurus

• ?a???e? ?a??e??µ??? ???????a ?a? e?e???µe??
  ?e??????? ??a t?? p????f???a??? p???? t??
  ??ß????s?? t?? ?a?ad? a?e?a?t?t?? µ?s?? µetaf????
  t?? p????f???a?
• ?p?te?e? µ???? t?? p?????µµat?? Depository
  Services Program (DSP) Subject Thesaurus
• ???s?µ?p??e?ta? ap? ??e? t?? ß?se?? ded?µ???? t??
  ??ß????s?? t?? ?a?ad?
• ??at??eta? sta a?????? ?a? ?a?????

45
Government of Canada Core Subject Thesaurus
?a??de??µa ??µµat??

• Libraries
• FRENCH Bibliothèque
• Subject Category IN Information and
  Communications
• Scope Note A collection of books and other
  materials maintained for reading,
  consultation, study and research and
  organized to provide access to a specific
  clientele, with a staff trained to provide
  services to meet the needs of its users.
• Used For Documentation services Library
  collections
• Broader Term Cultural institutions
• Narrower Term Digital libraries Government
  libraries National libraries Public
  libraries Special libraries
• Related Term Bibliographic data
  interchange Cataloguing Interlibrary loans

46
GLIN

• ?e????se t? 1950 ?a? e??µe???eta? s??e???
• ?a??e???e? ?a? d?as??d?e? ??µ??et??? ???????a
• S???de?e? ß?s? ded?µ????, ? ?p??a ?a??pte?
  ??µ???, ??µ??et???? ???µ?se?? ?a? ???e? ??µ????
  p???? p????f???s??

47
GLIN ?a??de??µa ??µµat??

• Term Courts
• Scope Note Refers to the Judicial Power of the
  State as well as to tribunals of all sorts,
  regardless of whether they are in the Executive
  or Judicial branch, or if they are independent
  of either.
• Used For Judicial Branch
• Narrower Term Administrative courts
• Commercial courts
• Criminal courts
• International Court of Justice
• International Criminal Court
• Broader Term Legal systems
• Related Term Actions defenses
• Administration of justice
• Criminal investigation
• Criminal offenders
• Enforcement of judgments
• Judges
• Judicial review of legislation

48
LIV

• ??apt?????e ap? t? Congressional Research Service
• ?a??pte? ????? ??µ??et??? ?a? d?µ?s?a? p???t????
• ?a?? µe t?? ??sa??? GLIN, ap?te???? µ???? t??
  ??sa???? t?? Library of Congress

49
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50
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51
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