October Rules Ed

1
October Rules Ed

• Villanova University Compliance

2
Agenda

• In the News
• Official Visit Reminders
• Non-coaching staff/ Managers
• Recent Questions
• NLI Early Signing

3
In the news

• NCAA is looking into violations surrounding mens
  basketball, football, and baseball programs
• Excessive phone calls, staying beyond 48 hours on
  OV, and hosting a junior away from campus.
• Coaches could be facing unethical conduct charges
• Salary reduction and no off campus recruiting for
  a year
• RULE If you break a rule, dont lie about it!

4
In the news

• North Carolina Football Players Ineligible
• One player was dismissed for violations of NCAA
  agent benefits, preferential treatment and
  ethical conduct rules school didnt even try to
  reinstate him!
• Two other players were ruled permanently
  ineligible by the NCAA reinstatement committee.
• Received 4,952 and 5,642 in extra benefits.
• Assistant Coach was dismissed due to his
  relationship with an agent.
• RULE Be aware of agents! Remind SAs no extra
  benefits.

5
Official Visits

• Transportation
• We can pay for the PSAs flight
• We cannot pay for the parents flight.
• We cannot be reimbursed. Give credit card info to
  Jen.
• We can transport a PSA off campus for meals,
  game, etc in coaches car.
• We cannot transport PSA in team travel bus/van.
• Meals/Money
• Please mark when/who used coupons and return
  unused.
• Host money do not use credit cards!

6
Official Unofficial Visits

• Remember the risks of mixing official visits and
  unofficial visits!
• Transportation, meals, payment, etc.
• Complimentary Tickets
• A PSA must sign for complimentary tickets before
  their 2 guests sign and are allowed in the game.
• Cant pay for parents hotel if the PSA arrives
  too late to start the visit.

7
Duties of Non coaching staff

• A noncoaching staff member with sport-specific
  responsibilities (director of operations,
  administrative assistant) may participate in
  organized activities involving only the coaching
  staff or administrative duties (attend meetings
  involving coaching activities, analyze video of
  the institutions or an opponents team, track
  statistics during practice or competition). 
  However, such an individual is prohibited from
  participating in instructional activities with
  student-athletes and any on-court or on-field
  activities (assist with drills, throw batting
  practice), and is prohibited from participating
  with or observing student-athletes in the staff
  members sport who are engaged in nonorganized
  voluntary athletically related activities
  (pick-up games).

8
Permissible Duties of Non Coaching Staff Members

• PERMISSIBLE
• Participate in organized activities involving
  only the coaching staff or administrative
  duties. 
• Coordinate complimentary admissions.
• Be present at on-campus recruiting activities.
• Review recruiting documentation.
• Prepare general recruiting correspondence.
• Coordinate/manage institutions camp/clinic.
• Coordinate community service activities.
• Track student-athletes academic progress.
• Perform administrative/managerial functions.
• Arrange travel.
• Work with schedule.
• Assign equipment.
• Splice game film.
• Coordinate film exchange.
• Analyze/evaluate videotape of team or opponent.
• Chart/track statistics during practice or
  competition.
• Observe practice provided no instruction is given
  to student-athletes.

9
Impermissible Duties of Non Coaching Staff Members

•  IMPERMISSIBLE
• Participate in activities that can be considered
  coaching in nature that are not an exception per
  Bylaws 11.7.1.1.1.1 and 11.7.1.2.2 and
  13.1.2.3-(b).
• Analyze/evaluate videotape of prospects.
• Participate in any activity involving athletics
  evaluations and/or selection of prospects.
• Perform off-campus recruiting functions.
• Make phone calls to or receive phone calls from
  prospects (or prospects parents, legal guardians
  or coaches) except as permitted per Bylaw
  11.7.1.2.2.
• Assist with in-person scouting of opponents.
• Participate in or observe nonorganized voluntary
  activities (e.g., pick-up games).
• Provide student-athletes an analysis of their
  practice session or competition.
• Participate in competition-related warm-up
  activities (e.g., assist with warm-up drills
  before or during competition, throw batting
  practice, warm-up the bullpen catcher/
  quarterback, hit fungo, take in-field).
• Provide instruction to student-athletes at any
  time.
• Engage in coaching activities in
  coaches/student-athletes meetings (e.g., provide
  evaluation of practice or competition, set-up
  offense/defense strategy).
• Attend athletic event, in the staff members
  sport, involving prospective student- athletes
  except as permitted per Bylaw 13.1.2.3-(b).
• Be identified as coaches.
• Signal in plays from the sideline during
  practices or games. 

10
Educational Column 10/9/10

• While noncoaching staff members with
  sport-specific responsibilities are not permitted
  to be involved in any manner with practice
  activities, it is permissible for these
  individuals to observe practice or organized
  activities without counting toward the coaching
  limitations.  It is also permissible for
  noncoaching staff members with sport-specific
  responsibilities to sit on an institution's bench
  or in the coaches box or stand on the sidelines
  during an institution's contest, provided these
  individuals do not engage in any coaching
  activities.  If an institution permits
  noncoaching staff members with sport-specific
  responsibilities to sit on the bench or in the
  coaches box or stand on the sidelines during
  games, the institution is responsible for
  ensuring that these individuals are not engaging
  in any coaching activities.  In addition,
  noncoaching staff members are prohibited from
  participating with or observing student-athletes
  in the staff member's sport engaged in
  nonorganized voluntary athletically related
  activities (e.g., pickup games).

11
Questions Interpretations

• Recruiting Electronic Transmission Social
  Network
• Accordingly, although it is permissible for a
  prospective student-athlete's name and/or picture
  to appear on an athletics department staff
  member's profile page of a social networking Web
  site to identify the prospective student-athlete
  as a "friend" of the athletics department staff
  member, staff members may not initiate or accept
  such requests until such time that it is
  permissible to send electronically transmitted
  correspondence to a prospective student-athlete.
   Institutions should note that the identification
  of the prospective student-athlete as a "friend"
  on an athletics staff members profile page
  confirms only the institution's potential
  recruitment of that individual

12
Questions Interpretations

• Does leaving a message count as my one call? (
  Ed. Col. August 5, 2008)
• If youve called once, you cannot call back and
  leave a message. This would be an impermissible
  call.
• When does a call count? Consider the content of
  the call and not necessarily the duration
• Call and told the PSA is unavailable, the call is
  not countable provided the coach ends the
  conversation without discussion of recruitment.
• If you leave a message regarding the merits of
  the program, speak to parents, etc, the call is
  countable as recruitment has occurred regardless
  of the length of the call.

13
Questions Interpretations

• Dropped calls make a note that the call was
  dropped due to _______ and there is no violation.
• Did the athlete end the call because it was an
  inconvenient time or did you go through a tunnel?
• You have the burden of demonstrating that a
  second call is a continuation of a dropped call.
  Document!
• Video conferencing/Video Phones/Skype
• Theses are considered telephone calls if you
  initiate.
• If a PSA uses a high schools video conference
  equipment then that call IS a countable call
  because the PSA is not paying for the expense.

14
Questions Interpretations

• PSA Observing Practice Meetings (Now OFFICIAL)
• A PSA is permitted to observe practices and
  meetings until the date on which he or she has
  signed a NLI, a written offer of admission or
  financial aid or has made a financial deposit
  with the institution. After that date, the PSA is
  permitted to observe the institutions practices
  and meetings only in the same manner as the
  general public.

15
Questions Interpretations

• How many team shirts can I purchase for the team?
  (16.8.1.9)
• One
• May provide a SA with one shirt bearing the
  institutions logo to be used for team travel or
  other events at which they are representing the
  institution.

16
Questions and Interpretations

• Observation of PSAs on Video (Staff Interp
  10/4/10)
• Observation of a PSA on video at an off-campus
  site (coachs home)is not considered an
  off-campus activity and not included in the
  evaluation limits.
• Visit a PSAs educational institution during an
  evaluation period, you are charged with an
  evaluation for all PSAs there. If, during the
  visit, you receive a video that includes PSAs or
  you access video provided by a recruiting
  service, the observation of the video at an
  off-campus site is not considered an additional
  evaluation.

17
Questions and Interpretations

• Observation of PSAs on Video (Staff Interp
  10/4/10)
• If you make contact with a PSA at their
  educational institution and during the visit you
  receive video that includes PSAs or you access
  video provided by a recruiting service (that we
  subscribe to) the observation of the video at an
  off-campus site is not considered an evaluation.
• If you attend an off-campus recruiting event at
  which you observe video of PSAs, such
  observation is considered an evaluation activity
  and is subject to the applicable regulations.

18
Concerns/Questions