Budget Building Basics

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Budget Building Basics

• Tim Leedy and Lana Berry

2
What Well Cover

• Core Mission

• Budget Cycle

• Building the Budget

• Legislature

• Allocations

3
Remember the Core Mission

• The reason that
• School Business
• Managers exist is
• to be stewards of
• public money for
• the purpose of
• efficiently
• giving teachers
• and principals the
• resources needed
• to provide an
• effective learning
• environment.

4
Budget Sections

• Salaries and
• Benefits - 75
• Purchased Services
• 10
• Supplies/Other 10

5
The Budget Cycle

• Revolves around the fiscal year 7/1 to 6/30
• June Proposed budget
• July - Adopt budget
• August Encumbrance period
• September Override/bond report
• October 40th Day ADM/AFR
• November Affidavit for AFR
• December Revised budget
• January Staffing/100th Day ADM
• February Meet and Confer/Budget projections
• March/April Board study session/Contracts
• May Capital plan/Revised budget

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Helpful Links

• http//www.azsba.org/docs/ASBA2012PolicyCalendar.p
  df
• http//www.aasbo.org/associations/9641/files/AASBO
  20School20Finance20201220Final.pdf

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Building the Budget

• ADE Documents
• APOR 55-1
• ADMS 45-2
• ADMS 46-1
• TRAN 55-1
• ELLS 28-1
• SDER 96
• SPED 28
• CSF
• Audit Expenses (AFR)

• Budget Visions
• AG Forms

• Budget Document

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Budgeting Helpful Hints

• Aim High
• The Devil is in the details.
• Anything that is not under your control, check
  twice.
• Revisions are your friend.
• Have a back-up plan.
• How much is a good contingency in a budget?
• You can only spend your budget balance
  carry-forward once.
• Be consistent.
• Never second guess the legislature.
• Dont ever cut copy paper, toilet paper, or
  pencil budgets.
• Never assume anything.
• Brevity is the Soul of Wit.

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Forecasting

I can never get this thing to work when I need it.
What do you mean we have less budget capacity
next year?
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Rick Brammer 602-765-2400
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Legislature

• Will impact your budget
• Legislative insights
• AASBO
• Stone and Youngberg
• GPEMC
• EFRG
• Legislative time line
• January through April, May, June

14
Allocations

• Average vs. Actual Salaries
• Class size ratios
• Special ED ratios
• Benefits
• Supplies
• Purchased Services
• Facilities
• What Capital?
• What Building Renewal?

15
Questions
Tim Leedy Lana Berry tleedy_at_balsz.org lberry_at_p
ageud.k12.az.us 602-629-6460 928-608-4157