Pennsylvania Information Management System (PIMS)

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• Pennsylvania Information Management System (PIMS)
• What Will PIMS Do For You ?
• PASBO Conference
• Sharon Clark, PDE
• Alan Hartwig, Deloitte Consulting
• Bob McGrath, PDE
• Diane Meck, Pottstown School District
• Colleen Shearburn, Unionville-Chadds Ford School
  District

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PIMS Refresher

• PIMS is
• PDEs student-level information system designed
  to improve student achievement through more
  efficient and effective use of data
• Enterprise-wide data collection, data warehouse
  and reporting
• Primary goal of PIMS is to enable the improvement
  of educational achievement for all PA students.
• Implementation began in 2006 with PAsecureID
• ID assigned to 1.8M PreK-12 public school
  students in 733 LEAs
• First step towards longitudinal student data
• First Year of PIMS includes implementation of
• Automated and secure data collection from LEAs
• Data warehouse eScholar Complete Data Warehouse
• Reporting and analysis tools - Cognos

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PIMS Status

• PIMS has
• Collected data on more than 1.8 million students
• Demographic data
• Program participation
• School enrollment
• Collected data on more than 150K staff members
• Demographic data
• Staff Assignments
• Generated the Precode file for the PSSA exams
• Provided over 100 reports for LEAs and PDE
• PIMS will
• Collect data on Course, Course Instructor, Course
  Enrollment in April
• Collect data on Student Attendance, School
  Calendars, Career and Technical Education in
  August

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PIMS Year 1 Schedule March 2007 through August
2008
3/2007
4/2007
5/2007
6/2007
7/2007
8/2007
9/2007
10/2007
11/2007
12/2007
1/2008
2/2008
3/2008
4/2008
5/2008
6/2008
7/2008
8/2008
Data Submission Pilot
Data SubmissionTraining
Requirements Analysis
Year 1 Planning
Collection 1 Student Enrollment Data
Infrastructure Acquisition and Implementation
Collection 2 Staff Data
Collection 4 Child Accounting Data
Special Collection NGA High School Graduation
Rate
PIMS Visioning
Year 2 Planning
Standard Report Development
Custom Reporting Requirements
Custom Report Development
Reporting Training
SIF Pilot
Today
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PIMS 2007-2008 Data Collection Schedule
    Reporting Date Reporting Date Reporting Date Reporting Date Reporting Date Reporting Date Reporting Date
eScholar Domain eScholar Template Oct-08 Dec-08 Jan-08 Mar-08 Apr-08 Aug-08 Spec Grad
Attendance Student Summary Attendance           X  
Course Course         X X  
Course Course Instructor         X X  
Course Student Course Enrollment         X X  
Enrollment School Enrollment X X   X   X X
Groups and Programs Programs Fact X X   X   X  
Staff Staff     X X   X  
Staff Staff Assignment     X X   X  
Staff Staff Snapshot     X X   X  
Student Student X X   X   X X
Student Student Snapshot X X   X   X  
Schedule Day Calendar           X  
District District Annual Facts           X  
Location Location Annual Facts           X  
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PIMS Course Collection

• Student/staff data being collected in March
• Precode demographic update
• English Language Learners (ELL)
• Course data will be collected in April. This
  will include 3 new templates
• Course
• Course Instructor
• Student Course Enrollment
• Webinars will be held in March on the Course
  specific data
• Course collection will allow PDE to correctly
  calculate Highly Qualified Teacher (HQT)

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Impact of PIMS on PDE Collections/Systems
Current Collection/System Description Impact
Electronic Dropout/Graduate Report (EDGR) Collects data on individual dropouts and graduates in PA public secondary schools Retire in 2008-2009
Low Income Percentages (manual process) Consolidates information reported by LEAS on percent of students from low income households Retired
Elementary/Secondary Public Enrollment (ESPE) Collects and reports enrollment data for public school, by grade, gender, and ethnicity Retired
Secondary Course Enrollments (SECCEN) Collects course enrollment data by gender, course length and grade Retired
Limited English Proficiency (LEP) Performs data collection, maintenance, and reporting for students with LEP in school districts and charter schools Collect student demographics in PIMS then load into existing application
Career and Technical Student Information System (CATS Student) Collects career and technical student enrollments and completions by approved program Retired
Child Accounting (CAD) Collects attendance and membership data from Pennsylvanias 501 school districts and other educational entities Expect to retire in 2008- 2009 school year
Elementary/Secondary Professional Personnel (ESPP) Collects data on all certificated and non-certificated elementary and secondary professional employees employed in the public schools Retired
Precode (DRC) Collects information on students to allow for the creation of pre- printed PSSA test labels Collected and updated through PIMS exclusively
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Upcoming Significant PIMS Activities

• SIF Pilot in late Spring
• Student Locator Framework
• Vertical Reporting Framework
• Updated collections for Day Calendar and CTE data
  in August 2008 collection
• New information to be released in March
• Continuation of PIMS Pilot group through the
  August 2008 data collection
• Pilot group provides invaluable advice and input
  to the PIMS team
• Generation of initial HQT and Child Accounting
  type Reports

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Data Collection Summary
Data Collection LEAs submitting Records
Student 747 1,924,170
October Student Snapshot (Enrollment) 728 1,827,870
December Student Snapshot (Precode) 713 1,769.871
School Enrollment 692 1,955,233
Staff 702 164,432
Staff Assignments 686 183,908
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LEA Participation Summary
For the October Enrollment Report Total Submitted Not Yet Submitted Percentage
Charter Schools 125 109 16 87.20
Career and Tech Centers 70 65 5 92.86
Intermediate Units 29 26 3 89.66
School Districts 500 496 4 99.20
Juvenile Detention Centers 8 8 0 100.00
         
Overall 732 704 28 96.17
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Future Scope of PIMS

• PIMS Steering Committee finalizing the plan for
  Years 2 and 3
• Potential scope areas include
• Additional data (e.g. assessment, safe schools,
  migrant, special education)
• New sectors (e.g. post-secondary)
• New features and functionality
• Expansion of reporting and analysis tools to PDE
  and LEA users

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PIMS 2008-2009 Proposed Data Collection Schedule
Data Collection Period Data
October 2008 Student, Staff, Course, Day Calendar
December 2008 PSSA Precode, Special Education
March 2009 Student, Staff, Course
August 2009 Student Attendance, CTE, Day Calendar
Dependent on finalization of PIMS Year 2
Planning by the PIMS Steering Committee
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Types of PIMS Reports

• Summary Reports
• Shows a summary of data uploaded or modified for
  a particular template
• Verification Reports
• Alerts user to missing data or violations of
  business rules
• Shows summary and detail data uploaded for a
  particular template
• Enrollment Reports
• Allows LEAs to review their enrollment data and
  print the Accuracy Certification Statement (ACS)
• Precode Reports
• Allows LEAs to validate the information to be
  included in the Precode extract is accurate
• Staff Profile Reports
• Provides summary, detail, and ACS reports to
  allow LEAs to validate their staff data
  submissions

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Planned Future Reports

• Course Enrollments
• HQT Related
• Child Accounting Related
• Career and Technical Education
• Student Achievement

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What Will PIMS Do For You ?

• Collect data at individual student level instead
  of aggregate
• Reduce redundant and inconsistent PDE data
  collections
• Six data collections were eliminated in Year 1
• Collect data once and use it many times - one
  version of the truth
• Improve data quality
• Provide reporting and analysis tools
• Calculate HQT at classroom level
• Provide access to student achievement results to
  measure impact of programs
• Calculate NGA graduation rate (4-year cohort)
• Provide ability to do longitudinal analysis

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Unlocking the answers to .

• What is the relationship between course offerings
  and student performance?
• What is the impact of specific programs and
  services?
• How well do graduates of different middle schools
  do in high school?
• What percentage of students who participated in a
  particular program obtained their high school
  diploma?
• Are there early indicators that students will
  struggle in later grades?
• Do students perform better after being in a
  charter school as opposed to a public school?
• How does class size impact future student
  achievement?

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PIMS Project Resources

• Project website http//www.pde.state.pa.us/PIMS
• PIMS User Manual Volume 1 and 2
• Who Reports Whom updated version now available
• Who Reports What
• PIMS Access Database
• Voluntary Vendor Participation Program
• Informational and Training Webinar Recordings
• PIMS help desk
• Via phone [phone]
• Via web form www.pde.state.pa.us/PIMS click on
  PIMS Help link
• Searchable Knowledge Base
• Frequently Asked Questions

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Panel Questions

• What have been some of the challenges in
  implementing PIMS this first year?
• What have been some of the lessons learned?
• What steps are you taking to ensure data quality?
• How has PIMS impacted business processes?
• What are some of the benefits that PIMS will
  bring over time?
• What changes will there be for the 2008-2009
  school year?
• What will the data collection schedule be for the
  2008-2009 school year?

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Questions and Discussion