Johnson Creek Covered Bridge

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Johnson Creek Covered Bridge
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Construction Statistics Review Update

• In service since May 1, 2005
• 2386 projects active in system
• 640 finals paid in 2007 for 4,137,168
• 935 Change Orders approved in 2007
• Progress Estimates for payments in 2007 of
  1,054,764,758
• 1614 subcontract approved in 2007

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SiteManager DWR

• Summary of DWR Quantities on website updated
  bi-weekly with pay estimates. This can also be
  created within SiteManager and send from RE
  office

The CSV File can be loaded into Excel for summary
information and assisting in checking final. In
Excel, it can filter on each Pay Item to check
for weigh sheets, etc.
http//transportation.ky.gov/construction/sm/dwr/
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Pending Pay Estimates Links

• ARCHIVED http//transportation.ky.gov/constructio
  n/sm/est/PENDING/archive/
• Current http//transportation.ky.gov/construction
  /sm/est/PENDING/

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Approved Pay Estimates Links

• ARCHIVED http//transportation.ky.gov/constructio
  n/sm/est/EST_ARCH/
• Current
• http//transportation.ky.gov/construction/sm/est/

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Approved Pay Estimates Links

• Check EFT numbers

http//transportation.ky.gov/construction/sm/est/p
ayments2008.xls
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Question

• What can be done to provide a better pay plane
  for subcontractors for work done?
• Pay estimates DWR csv on web. Our contract is
  with prime.

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Question

• BETTER PLAN TO ADDRESS A QUICKER TURN AROUND TIME
  ON RECEIVING PAYMENTS FOR WORK PERFORMED .
• State Highway Engineer Gilbert Newman addressed
  change order issue. Residents with their
  inspectors keep track of work items. Need to
  coordinate with RE if you feel you have completed
  work not on pay estimate

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SiteManagerChange Orders

• During SiteManager Review, Resident Engineer
  should forward by e-mail a copy of change order
  to Contractor before sending for signature.
• This will allow them to check supplemental prices
  included in the change order.

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Change Order Signature Report

• Resident Engineer is to sign the change order on
  requested by line and mail, deliver or fax to
  contractor for signature and further submittal to
  State Highway Engineers Office.
• Contractor is to send change order with original
  signature (no fax or copy) to
• State Highway Engineers Office
• 6th Floor TCOB
• 200 Mero Street
• Frankfort, KY 40622

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Change Order Signature Report

• DSHE for Project Delivery forwards to State
  Highway Engineer for signature approval
• If approved, Change order then sent to account
  for uploading program funding.
• After funding finally secured the Change Order is
  put in APRV status and payment can be made on
  items. Approved Change order copies then mailed
  out.

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Payment for Change Order Items

• After Change Order has been put in APRV status,
  payment can be made on items included in the
  change order. They are now part of the contract.

2008 Standard Bid Item List Project let after
1/1/08
http//transportation.ky.gov/construction/ITEMS/IT
EMS08.xls
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Question

• PLEASE ADDRESS THE LENGTH OF TIME THAT IT TAKES
  TO GET A CHANGE ORDER PROCESSED. EXAMPLE-WORK
  DONE IN SEPTEMBER OCTOBER ON CHANGE ORDER
  STILL NOT PROCESSED.
• State Highway Engineer Gilbert Newman addressed
  this issue. Residents will keep current one
  Change Order submittals.

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DBE payment information

• Required to pay within 7 days of receipt of
  payment from KYTC. We pay every two weeks!
• Submit copy of check with Contract ID reference
  to
• Office of Civil Rights Small Business
  Development
• DBE Payments
• 6th Floor West TCOB
• 200 Mero Street
• Frankfort, KY 40601

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Potential Final Estimates

• 143 Contracts needing Corrective Work Completed
  to get Formal Acceptance

http//transportation.ky.gov/construction/projects
/correct/correctbycont.pdf
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Final Estimates

• Project Engineer will send copy when finished
  checking. Please let them know of any problems.
  They will forward to district in 15 days after
  sending to contractor, so let them know if you
  have a problem with quantities!
• When Final Release sent from Central Office,
  Contractor has 60 days to respond. If any errors
  or disagreements be sure to send notice to both
  Director of Construction Central Office and
  District Construction.
• Signing and sending Final Release as soon as
  possible speeds up final payment!!!

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Question

• What should a Contractor do to get a job closed
  out after 5 years?
• Contact TEBM for Construction Director of
  Construction. We are trying to get current on
  our Finals!

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Pre-Qualified Contact Link

• http//transportation.ky.gov/Contract/Pqbook.pdf
• Provide the Resident Engineer an e-mail at
  Pre-Construction meeting for submitting Change
  Orders and Pay Estimates.

Poor sign placement erection (not a Road
Construction Project!!)
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Robert C. Lewis, PE Assistant State Highway
Engineer 200 Mero Street W6-17-02 Frankfort, KY
40622 E-mail Bob.lewis_at_ky.gov Cell
502-330-3470 Office 502-564-3730 ext 3084