Harnessing Technology in CA Firms

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Harnessing Technology in CA Firms Men have
become the tools of their tools. Henry David
Thoreau   
Prashanth K L Partner Guru and Jana Chartered
Accountants
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Enjoying the sights
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A visit to the museum
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Having a conversation with Best Friend
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Out on an intimate date
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Having dinner out with friends
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Cheering on team
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A day at the beach
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The day that Albert Einsteinfeared,
hasarrivedHaving coffee with friends.
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Then Now
People dependent earlier, now system dependent
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• Why do we need Technology solutions in our
  offices
• Effective and economy at work
• Profitability is important
• Quality of Professionalism needs to be
  measured
• Time is precious, we do not have 28 Hours day
• Solution should suit our entity
• Marry a solution not the technology
• A pretty girl and a Kind woman Science and
  Culture
• MNC Firms have global standardization, it is not
  just in logo but in working too

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• Major issues in Our offices
• Management
• Clients related
• Partners issues
• Employee issues

Minor Issues Administrative problems
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• Management problems
• Partner is involved in routine operations
• Repetitive jobs do not need instructions
• Team wise employee wise profitability
• Who will monitor recurring work?
• Time sheet and resource allocation
• Client profitability

• Clients issues
• We have not got it on time
• What is the progress of work
• Which is correct data, mine or yours
• Dont change your staff
• You do not give me time

• Employees issues-
• I want to follow good systems but it is all
  human dependent
• Senior to review the files
• No instructions for me
• Searching of files

• Administrative issues
• Billings
• Back up time
• Servers Maintenance

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Papilio Solution
VISIBILITY
PROCESS
COMMUNICATION
PEOPLE
DOCUMENTS
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• Audit Evidence-
• Proof of the pudding is the pudding itself
• Started in 2003, we are 200
• Saved over 14 in Capex
• Have seen a growth of over 40 every year
  2010/11
• Saved over 11 on man power cost
• Manpower attrition is less than 5
• We would be 700 in a few years, and at that
  stage we still are small
• We do go home at 6.30
• I did not have to prepare for this presentation
  for over 2 hours
• I positively go for 3 holidays a year
• One minute Program

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Challenges in implementation

• Only Cut off method of website method
• Management buy in
• What is in it for me ? An employee asks
• Seminar and fun at work to implement

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I am doing all work, increments
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Recurring work instructions
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Seniors dont instruct me
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Documentation Peer Review
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Time Sheet
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Monitor my work?
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• What do we get?
• License to use software
• Space in the cloud in Amazon Server
• Space in the disaster recovery mechanism
• Software updates Maintenance
• It has gone down for 20 minutes in the past 3
  years
• No implementation cost
• Auto Back up on periodic basis
• Source code in Escrow account with a large CA
  firm in Bangalore
• Multiple reports
• - Resource utilization report
• - Billing
• - Search menu like Google

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Introduction to ViVid

• If you cannot beat them go the other way
• Presentations need cost, time and effort which
  should be budgeted in the cost of fees
• It is a cost of over heads
• Vivid would take care of presentations by giving
  
• E Book
• A total picture of work done
• Complete set of documentation
• Work done is not just a net worth certificate,
  it includes a host of data

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• ViViD helps you reducing the hassles in managing
  multiple documents by merging them in a way you
  wish! 
• You can add a cover page in a format you want,
  include an appendix with instructions you want
  to give to your clients along with pointers to
  text strings on pages.
•   It provides you an auto generated Table of
  Contents for easy reference.
• It provides a Signature Scheduler and most
  important it is still Version 1 of the plan.

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Upload Files
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Job History
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Final deliverable

• It can be a link on the web
• It could be a magazine type of document
• It could be a PDF in an organized file
• Page numbers are auto generated, by removing
  page numbers
• Word, PDF, Excel, Word, DBF, TXT, PPT all can
  be a continuous series of documents
• Work done should be work seen

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Content

• The largest asset is the work force
• People do not have a work life balance
• Entertainment, community and other interests
• How many of us want to learn photo graph or
  music or organize a pot luck dinner at office
• WE have blood donation clubs, tennis clubs,
  Suduko clubs, and the community is becoming
  stronger
• We achieve a good retention of man power in this
  method

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Treetle helps you Connect with others in your
neighbourhood who share your interests so you can
together plan and Do the things you like.
Treetle facilitates interaction between people
with similar interests through the creation and
organization of Clubs and dissemination of
information about Events posted to those Clubs.
Treetle Website provides you, the User, with a
number of resources that enable the above
activities ("Services"). It delivers a safe and
enjoyable user-experience. It has been a good
Brand building tool for Guru Jana
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• It costs nothing.
• It builds a superb community in the office.
• We right now have 6 clubs in the office.
• We have people express interest like cricket,
  IFRS club etc.
• God forbid we do not have a Smokers club
• Our HR Department tells it has brought people
  much closer.

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Content

• Introduction
• Tour to SugarSync, there are a million
  applications like this.
• How is it useful

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SAAS - Model
CLOUD OMPUTING
Software as a service, sometimes referred to as
"on-demand software", is a software delivery
model in which software and associated data are
centrally hosted on the cloud. SaaS is typically
accessed by users using a thin client via a web
browser. SaaS has become a common delivery model
for many business applications,
including accounting, collaboration, customer
relationship management (CRM), management
information systems (MIS), enterprise resource
planning (ERP), invoicing, human resource
management (HRM), content management (CM) and
service desk management. SaaS has been
incorporated into the strategy of all
leading enterprise software companies. One of the
biggest selling points for these companies is the
potential to reduce IT support costs by
outsourcing hardware and software maintenance and
support to the SaaS provider.
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PAAS Model
CLOUD COMPUTING
Platform as a service (PaaS) is a category
of cloud computing services that provide
a computing platform and a solution stack as a
service. Along with software as a service(SaaS)
and infrastructure as a service (IaaS), it is a
service model of cloud computing. In this model,
the consumer creates the software using tools
and/or libraries from the provider. The consumer
also controls software deployment and
configuration settings. The provider provides the
networks, servers, storage and other
services. PaaS offerings facilitate the
deployment of applications without the cost and
complexity of buying and managing the underlying
hardware and software and provisioning hosting
capabilities. There are various types of PaaS
vendor however, all offer application hosting
and a deployment environment, along with various
integrated services. Services offer varying
levels of scalability and maintenance.
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Cloud uses

• SAAS, PAAS and Infrastructure as service
• Pay as you use
• Agility, cost, device Location independent
• Reliability and scalability
• Security and Sustainability
• Cheap and many areas it is free too, example up
  to 100GB free data is available
• 300 Users atGoogle for email applications is a
  free service, 10GB per user is 3000 GB free
  and clear service.

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SugarSync is a free service that helps you sync
your life. With a simple download on your
computers and mobile devices, you have access to
all the Cloud has to offer.
Using SugarSync's powerful Cloud technology, you
can easily access, sync and share all of your
documents, photos, music and movies across all of
your computers and mobile devices.
SugarSync puts all your stuff at your fingertips
from any other computer or mobile device,
enabling you to do more with your stuff while on
the go.
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Tethering and Portable hotspot You need not
carry the internet Dongle if you have this
application in your mobile. With this you can
create the internet Wi-Fi hotspot, and you can
give internet connection to many devices.
WhatsApp Messenger Helps you to communicate
your group in faster and easy way
Skype application will help you do video calling
from your mobile
WhosCall has helped millions of people
recognizing unidentified calls. WhosCall
guarantees you a FREE service!
Board documentation Board minutes, share holder
minutes, registers, member certificate all
automated with a click of a button
Take a photo of the visiting card and store on
the web for free
Foldersync Foldersync enables easy sync of files
between cloud storage and Andriod Device
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Embrace technology

• Should technology be essential for survival or
  is it a differentiator
• Taxcorp for Cas
• FX software Assurance done on this software
• Ya esa supteshu Jagarti Use of Technology It
  is a wakeup call
• I pad Covered Cases mail came during a hearing
  case resolved

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• Harnessing technology for CAs is like harnessing
  potential of Africa
• Inexpensive freewares are available but serious
  technology is expensive,
• Create capital to invest in technology
• Only Big 4 and Desi Big firms can afford this
• Smaller firms should consolidate bigger firms
  may be formed or networks to be made, ICAI to
  allow lot of things still. For instance group
  bidding in network not allowed
• Bring intellectual capital to compete
• If you are not big, lets create them.
• BSNL fixes 100 crores turnover for bidding for
  assurances work
• GJ as a differentiator earlier and now

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THANK YOU