Year End T

1
Year End TL and Leave Processing

• December 9, 2004
• SSW Auditorium
• Presented by Susan Beckerman

2
2005 Payroll Calendar

• Calendar was published for period December 2004
  through June 2005
• PP05-13 changes
• Processing begins Friday, 12/17
• Last call Wednesday afternoon, 12/22
• Note early processing around Presidents Day in
  February and Memorial Day in May

3
PP 05-14 (12/26-1/8)

• No Budget Retros will be processed 12/24-12/31
• Time Admin will be run Tuesday 12/28 and Thursday
  12/30
• Time entered on 12/27 and 12/28 can be approved
  on Wednesday
• Time entered on 12/29 and 12/30 can be approved
  on Monday

4
PP 05-14 (12/26-1/8)

• Paychecks will be distributed on Wednesday,
  December 29th- Noon to 4PM only
• No advances until Monday, January 3rd
• Employees are legally entitled to their paychecks
  on Thursday, December 30th
• You can hold a live paycheck until Monday if you
  have written permission from the employee
• FSPR cannot give paychecks directly to employees

5
PP 05-15 (1/9-1/22)

• Entering leave for period 12/26 1/8 and
  possibly 12/12 12/25 if not done in 05-14
• There are only 3 days to enter Leave
• Monday 1/10 through Wednesday 1/12
• Do NOT enter Leave on 1/13 through 1/25
• Shift and Overtime may be entered at anytime

6
CYE Leave Rollover

• The Leave Rollover will be processed on Tuesday,
  January 25th
• Adjusts for Annual in excess of 400 hours
  (pro-rated for FTE)
• Adjusts for Personal time- deletes unused and
  accrues 24 hours (pro-rated for FTE)
• Adjusts for unused Holiday time (allows 8 hours
  for New Years holiday)

7
CYE Leave Rollover

• Must have all leave entered for CY2004 in order
  for this process to be correct
• The process treats all leave used from 1/1-1/8 as
  if it were used in 2004
• You may need to do manual adjustments if you
  disagree with lost leave (too much or too little)
  
• You will run Lost Leave report

8
Annual Leave Screen as of 1/8/05

• Carried over from Previous Year
• Balance as of 12/25/04
• Earned YTD
• Full Amount for 05-14 (12/26-1/8)
• Hours Balance
• May be over 400 for annual

9
Annual Leave Screen as of 1/22/05

• Carried over from Previous Year
• Balance as of 12/25/04
• Earned YTD
• Full amount for 05-14 plus 05-15
• Lost YTD
• Carryover balance plus pro-rated accrual
  (12/26-12/31 or 50) less taken YTD less 400 max
  (pro-rated for FTE)
• Hours Balance
• Carryover Accrual YTD Taken YTD Lost YTD

10
PP05-16 and On-going

• No longer enter leave on Mondays of TL week
• Wait until e-mail to enter leave on Tuesdays of
  TL week
• Overtime and shift may be entered anytime
• We need to run leave accrual process from prior
  period before entering for new period

11
TL Entry Calendar
Mon Tues Weds Thurs Fri
No Leave Entry (Shift OVT ok) No leave entry until e-mail Enter leave Enter leave (Payday) Enter leave
Adjust leave Adjust leave Adjust leave
12
PP05-16 and On-going

• Leave accrual to be run on Tuesday morning
  instead of Wednesday night
• Keeps TL leave in sync with leave balances
• Nothing to prevent you from entering leave but if
  you do it may cause leave balances to be out of
  sync and warnings may not be correct

13
Leave Balances

• eUMB is book of record for non-faculty leave
  balances- basis for audit amounts
• Must insure that the balance as of 6/30 is the
  correct balance even if you use a shadow system
• Make adjustments to balances as necessary