Ordering Textbooks

1
Ordering Textbooks

• Using the KIMRC On-Line
• Ordering System
• Reminder The KIMRC is unable to purchase
  workbooks.

2
Login Process
--Go to the Web Site at http//kimrc.ksb.kyschools
.us/ and enter User Name and
Password.--Click LOGIN Button.
3

• The user ID is usually your last name followed by
  the first letter of your first name.
• The password is provided by the KIMRC to the
  patron.
• If you do not have your password or have
  forgotten it, click the REQUEST button to send an
  email requesting it.
• The KIMRC HOME button returns you to the KIMRC
  home page.
• The HELP/FAQ button will take you to a number of
  frequently asked questions regarding the On-Line
  Ordering System.

4
Starting an Order
Once you are logged in with your user name and
password Click the BOOK SEARCH button.
5
ISBN can be 10 or 13 digits. If you try 10 digits
and the textbook you need is not located, convert
it to 13 digits or if you try 13 digits and the
textbook you need is not located, convert it to
10 digits at http//www.isbn.org/converterpub.asp
and then try again.
6

• Type the ISBN, Title, or Author into the Search
  Criteria.
• Do not use ANY dashes when searching by ISBN
• Title search works best with Recreational Reading
  books.
• For an Author Search use only the last name of
  the first Author Listed. We recommend that the
  Author Search be used ONLY for Recreational
  Reading books.
• Click the SUBMIT button.
• If your book is found you will be given an
  opportunity to add it to your Bookbag.

7
Adding a Book to Your Bookbag

• Locate the correct title in your search results.
  Make sure you select the proper media, Large
  Print or Braille.
• Click Add to Bookbag if it is InStock or
  Obtainable.

8

• If no copies are available one will be ordered
  unless
• The KIMRC has no available funds.
• The requested textbook is very out of date as
  determined by the Kentucky textbook adoption
  cycle and we have been unsuccessful in borrowing
  it from another IRC.

9

• If the KIMRC has never had a copy in the
  requested format, Click Send Special Order
  Request to the KIMRC.
• The KIMRC staff will research your request and
  contact you as needed.
• Special Requests will not appear in your Bookbag.
• Detailed Instructions for Special Requests are
  included later in this document.

10
Enter a Student ID number and the first two (2)
letters of the students last name and Click
the SUBMIT button.-- Student ID numbers are
provided for currently registered students.-- If
you do not have a student ID number, please
contact the KIMRC.
11
Active students that do not have current eye
reports will be directed to this screen. You
cannot submit a request for the student until the
KIMRC receives an updated eye report. Eye report
forms can be found at http//www.ksb.k12.ky.us/Res
ources/KIMRC.htm. -- Click BOOK SEARCH to
continue with another student at this location.
12
Click the CONTINUE button if the student name is
correct. -- If not correct, Click
CHANGE STUDENT button and it will take you to
the previous screen.
13
If there is a specific person to which this book
should be shipped, enter their name in the
Attention line and then Click the SUBMIT button.
14
Click the down arrow and select the location for
delivery of this item. Click the SUBMIT button.
-- If the location is not listed, Click the
ADD/REMOVE button.
15
You will have three choices on how to search for
the location required.
16
Click on first letter of the location. If the
location required is listed, click Enable. This
will take you back to the drop down menu for the
locations. If you cannot locate it hit the back
button on your browser and try searching by
Location.
17
Enter the name or first part of the location and
click Search. If the location required is listed,
click Enable. This will take you back to the drop
down menu for the locations. If you cannot locate
it click the Please Click Here link. This will
open an email. Fill in the information and send.
You will have to wait to submit this request. The
KIMRC will send an email when the location has
been added. At that time you can submit the
request.
18
Books may be removed from your Bookbag by
clicking on the Blue X then Yes. -- If the
whole order is incorrect click CANCEL ORDER then
Yes.Additional books may be added to this
shipping location by clicking BOOKSEARCH then
CONTINUE.Clicking the CHECK OUT button will end
your order and it will be submitted to the KIMRC.
19
You will not be able to edit or cancel an order
once you have reached this screen. --If you
click CHECK OUT and realize that you have made a
mistake, contact the KIMRC immediately. Make
sure you have your order number available. --To
start an order for a new shipping location, click
New Book Search.
20

• Special RequestsRemember, Special Requests will
  NOT appear in your Bookbag.
• There are two situations where a patron would
  need to make a special book request.
• The patron finds the title they want, but the
  KIMRC has never had a copy in the desired format.
  
• A Book Search does NOT find the exact or any
  matching title the patron wants.
• DOUBLE CHECK THE ISBN BEFORE SENDING A SPECIAL
  REQUEST.

21
The Title is found in a book search, but no
copies exist in the desired format.Click Send
Special Order Request to the KIMRC.
22
Because this title already exists, this type of
Special Request will import most of the necessary
title information into the Special Request form.
23

• A special request will NOT be listed as a book
  order until it has been processed by the KIMRC.
• The KIMRC will research available sources of the
  book.
• If no sources exist, the KIMRC will determine if
  the book will be produced.
• You may be requested to send in the textbook or
  information about the textbook for the KIMRC to
  use in the production of the book.
• Choose the delivery location for this book.

24

• Complete the Book Need (From and to) fields
• Make certain the Medium Requested is correct.
• Write in any Special Instructions.
• Click on SUBMIT to send this request to the
  KIMRC.
• You can Delete a book from this screen.
• You can Review the details of the special
  request.
• Click Search Again if there are more books to be
  added to this shipping location.

25
If No Title is Found During a Book Search DOUBLE
CHECK THE ISBN and try repeating the search. Make
certain the ISBN is from the STUDENT EDITION.If
the ISBN is correct, click on the Make Special
Req button.
26
Fields with an must be filled in.
27

• Complete the Book Need (From and to) fields
• Make certain the Medium Requested is correct.
• Write in any Special Instructions.
• Click on SUBMIT to send this request to the
  KIMRC.
• Click Search Again if there are more books to be
  added to this shipping location.

28
Order History and Student History
When you Click on the ORDER HISTORY or STUDENT
HISTORY button it will take you to the Order Date
Range Screen.
29
Scroll and find the Order or Student you wish to
review. Click the Review button to see details.
Click Go Back to return to the previous screen.
30
Special Requests History

• Click the Special Request button.
• Scroll and find the Special Request you wish to
  review.
• Click the Review button to see details.
• Click Go Back to see other orders.

31
HELP/FAQ

• Click the HELP/FAQ button. You will find some of
  the most commonly asked questions.
• Click the Go Back button to return to the
  previous screen.

32
Ending Your Session

• For security reasons, you must log out of the
  system when you finish your order(s).
• Click the LOG OUT button.