DANRIS-X Training Why, When, How?!

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DANRIS-X TrainingWhy, When, How?!
September 29, 2011 Office of Program Planning
and Evaluation Academic Personnel Unit
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Desired Outcomes

• Understanding of the DANRIS-X components and
  their linkages
• Understanding of the uses of DANRIS-X data
• Understanding of the DANRIS-X reporting calendar
• Understanding of the Academic Annual Evaluation
  DANRIS-X retrieval
• Understanding how to define and report outcomes
• Awareness of available DANRIS-X Help resources

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Agenda

• Welcome and introductions
• Overview PowerPoint presentation
• Review the application
• Wrap-up/Meeting evaluation

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Why do we have DANRIS-X?

• Decrease duplicative effort link current systems
  
• Provide accountability to stakeholders (local,
  county, state, and federal governments and the
  general public)
• Document programmatic outcomes/impacts more fully
• Document that all CE programs comply with USDA
  non-discrimination policy

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CRIS Reporting AES Faculty
Linking Our Systems
Federal Plan of Work Annual Report
DANRIS-X Annual Plan CE Specialists
DANRIS-X Annual Report CE Specialists
Other Reports
Grant Tracking System CE Advisors
Taxonomy Personnel System
Academic Profile CE Academics
DANRIS-X Annual Plan CE Advisors
CE Advisor PR, Annual Evaluation
DANRIS-X CASA CE Advisors
DANRIS-X Annual Report CE Advisors
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How ANR Administration Uses DANRIS-X Data

• Federal Plan of Work and Annual Report
• ANR Program Planning/Resource Allocation
• Legislative/External/Internal Requests

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UNIVERSITY OF CALIFORNIA DIVISION OF
AGRICULTURE AND NATURAL RESOURCES 2010
Combined Research and Extension Federal Annual
Report Agricultural Experiment Station and
Cooperative Extension Submitted April 1,
2011 Approved May 26, 2011
UNIVERSITY OF CALIFORNIA DIVISION OF
AGRICULTURE AND NATURAL RESOURCES FY
2012-2016Combined Research and Extension Federal
Plan Agricultural Experiment Station and
Cooperative Extension Submitted April 1,
2011 Approved May 26, 2011
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How USDA NIFA Uses Our Reporting Info.

• Demonstrate Accountability
• Secure Funding / Budget Cycle
• Policy Making
• Generate Public Support

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How Advisors can use DANRIS-X data

• Program Development
• Captures logic model information situation,
  participation, activities, outputs, outcomes and
  impacts
• Accountability
• Document providing services/results and
  compliance with non-discrimination policy
• Merit and Promotion process (Optional)
• Use the Annual Evaluation Retrieval
• Record information for Program Review Dossier
• Taxonomy Personnel System (TSP) NEW!
• Network using the database search

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Academic Annual Evaluation Retrieval

• Data retrieved from DANRIS-X Plan, Report CASA
• 1 Retrieval for parts of Sections A, B C
• Available as Word document to download
• Access on the Program Review webpage or in the
  DANRIS-X application
• Upload to on-line to the Program Review webpage

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DANRIS-X Calendar

• Based on federal fiscal year FY 2011 Oct 1,
  2010 Sept 30, 2011
• Oct 17, 2011 FY 2011 Report and CASA CLOSES
• Oct 21, 2011 FY 2012 Report and CASA OPENS
• Oct 21, 2011 Annual Evaluation Retrieval
  AVAILABLE
• Nov 14, 2011 CD CASA Reports DUE
• Jan 12, 2012 FY 2013 Plan OPEN
• Mar 12, 2012 FY 2013 Plan CLOSES

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Advisors 3 Modules

• CASA
• Annual Plan
• Annual Report

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CASA (Contacts And Self Assessment)

• Clientele groups definitions
• Actual contacts
• Outreach methods
• Outreach accomplishments

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Advisor Annual Plan

• County FTE allocation
• ANR Issue/Knowledge Area FTE
• Projects/Programs
• Situation Statements
• Clientele
• Commodities
• Methods
• Anticipated Outcomes
• Multi-state Activities

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Advisor Annual Report

• Projects/Programs
• Exten./Res./Creat. Activities
• Actual Outcomes
• Publications
• Grant Support
• Multi state Activities
• Individual Information (optional)
• University/Public Service
• Professional Competence
• Annual Evaluation Narratives

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Emphases on Results

• Quantification of activities/products Outputs
• Quantification of accomplishments Outcomes
• Documentation of longer-term effects - Impacts

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Activities/Outputs What did you deliver?

• Direct Extension Methods
• Classes, Workshops, Field Days
• Indirect Extension Methods
• Newsletter, Websites, Radio Programs
• Research and Creative Activity Methods
• Basic/Applied Research, Videos, Curricula
• Publications

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Outcomes How was the group/area affected?

• Learning Outcomes short-term changes
• Knowledge
• Attitude
• Skill
• Action Outcomes medium-term changes
• Behavior/Practice
• Condition Outcomes (Impacts) long-term changes
• Social/Health
• Economic
• Environmental

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Steps for Defining an Outcome

• What?
• Who?
• Quantification?

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Knowledge Outcome

• 1388 child care staff and parents of preschool
  children gained knowledge on packing safe and
  healthy brown bag lunches for preschool children

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Behavior Outcome

• 175 rice farmers and pest control advisers
  developed weed management programs that rotate
  modes of action on at least 50 of the total
  acreage to minimize herbicide resistance
  development.

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Economic Outcome/Impact

• Pistachio owner/operators, with orchards covering
  50,000 acres, have begun to utilize mechanical
  pruning instead of labor-based cultural
  practices, which reduced their management costs
  from 200 per acre to about 50.

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Program Action Logic Model
Outcomes
Learning Behavior
Inputs
Situation
Methods
Impacts
Plan Situation Statement Identify Problem or
Need
Report Grants Invest Staff, Volunteers,
Money, Materials, Knowledge
Report Activities Publications Deliver Produc
ts or Services
Report Outcomes Change in Program
Participants
Report Outcomes Change to Population or Area
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Resources

• People
• Christopher Hanson [phone] or
  christopher.hanson_at_ucop.edu
• Katherine Webb-Martinez [phone] or
  katherine.webb-martinez_at_ucop.edu
• David White [phone] or dewhite_at_ucdavis.edu
  (For CASA content/policy only)
• Websites
• http//ucanr.org/danris-x
• http//ucanr.org/sites/CEprogramevaluation/
• https//ucanr.org/portal/taxonomy/

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The End

• Questions?
• Comments?