Ohio Department of Education

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• Ohio Department of Education
• FY09 Grad Reporting
• Presented by
• David Ehle, EMIS Data/QA Manager
• Ohio Department of Education,
• Office of Information Policy Management
• September 2009

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Graduation reporting period

• Overview of new G period
• Student Graduation- CORE Summary (GC) Record
• CORE requirements (FYI)
• Comparison of G vs N/K for
• Withdrawal/Diploma
• Test Reporting
• Course/Credit data
• Reports
• What if I made a mistake

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G Period Overview

• New G period RR from March 25
• Drivers for new period
• Grads missed in N but not valid to report in K
• Data errors between N/K (grad enrolled)
• Need to collect credits for grads, but credit
  level detail not available for N
• Diploma, credit, and limited testing info
• Only report students you graduate

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Student Graduation- CORE Summary (GC) Record

• Collect total grad units for a student
• Includes all courses taken in district reporting
  diploma and all credits transferred in from all
  sources
• How does student meet non-test grad requirements?
• Report as specific an area as possible
• Electives are treated differently under current
  and CORE requirements
• ELE will only count under current requirements
• For CORE, elective units specifically defined as
  extra credits in specific areas

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(No Transcript)
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G vs N/K Withdrawal/Diploma

• School Year graduates are reported as withdrawn
  in Yearend reporting
• Summer graduates are reported as withdrawn in
  October
• All Diploma information is reported in new
  Graduate period

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G vs N/K Test Reporting

• Only N included in accountability
• Once N is closed, can report in G
• Should only have summer admin and errors from N
  reported in G
• No OGT results reported in K

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G vs N/K Course/Credit Data

• No change in when courses are reported
• In N, report courses taken in current SY
• In K, no courses reported for summer grads
• Courses for grads still have credit elements
  reported in N
• Summary GC record (courses in district and
  elsewhere) reported in G for grads
• GC in K only for 9-12 ongoing students

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G vs N/K Reports

• STU_GRAD_TEST_REQ
• First in N (based on w/d of 99)
• In G after N closes (based on reporting diploma)
• No longer in K (OGT Data Submission dropped in
  FY10K)
• STU_GRAD_DUP
• Only in G diploma date previously reported for
  SSID
• CSV_2009X_STU_GRAD_WD_MATCH (new report)
• Students with 99 w/d in N or K and all students
  in G
• Across districts and across reporting periods
• Coordinate reporting to help ensure all data
  lines up
• SDC- use to check specific SSIDs included in grad
  rate

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What if I made a mistake

• Report as a grad in G, but not w/d in N or K-
  will be a grad at ODE
• If should have been a w/d, will have to request
  Missing Student override in K
• Report as a grad in G but report as still
  enrolled in K- will NOT be counted as a grad
• Report as a 99 w/d in N or K but not reported as
  a grad in G- will NOT be counted as a grad

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• Q A