ECC P-Card Scheme

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ECC P-Card Scheme
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• How to load and
• attach a receipt

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How to load and attach a receiptScan in your
receipts and save on to your computer. Log in to
Spendvision. Click P-Cards Statement.
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How to load and attach a receiptClick Manage
Receipt Images.
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How to load and attach a receiptAny receipts
that have already been loaded will be shown here.
Click Upload New Image, which will always appear
in the top left corner.
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How to load and attach a receiptClick Browse to
search for your image. Please remember images
need to be PDF, JPG, GIF, or TIF and less than
5MB in size (preferably PDF).
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How to load and attach a receiptSearch for your
saved receipt image and double click on the file
name.
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How to load and attach a receiptThe file name
will appear in the box. Click Upload File.
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How to load and attach a receiptYou will see a
pop up box showing the transactions for that
statement period. Click on the transaction you
want to attach the receipt to.
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How to load and attach a receiptThe transaction
you have selected will be highlighted blue and
there will be a paperclip symbol on the left hand
side. Click Save. The receipt has been loaded and
attached to the transaction.(If you click on the
wrong transaction click on that transaction again
to unselect it and click on the correct
transaction remembering to check it is
highlighted in blue then click Save).
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How to load and attach a receiptAfter clicking
save you will return to the Receipt Image page.
DO NOT DELETE ANY RECEIPT IMAGES.
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How to load and attach a receiptOn the Account
Statement page check there is a Yes in the Image
column next to each transaction. This means you
have loaded and attached the receipt correctly.
By close of statement period you need to have a
Yes against each transaction in the Image column.
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• To check if a receipt has beenattached to a
  transaction

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To check if a receipt has beenattached to a
transactionLog in to Spendvision. Click P-Cards
Statement. Click Manage Receipt Images. Click
Linked Transactions against the receipt you wish
to check.
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To check if a receipt has beenattached to a
transactionThe transaction highlighted in blue
is the transaction linked to that receipt.
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To check if a receipt has beenattached to a
transactionIf there are no transactions
highlighted blue you have NOT attached the
receipt image to a transaction and will be in
breach of the policy. You will need to click on
the appropriate transaction and click Save.
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To check if a receipt has beenattached to a
transactionOn the Account Statement page check
there is a Yes in the Image column next to each
transaction. This means you have loaded and
attached the receipt correctly. By close of
statement period you need to have a Yes against
each transaction in the Image column.
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• VAT Receipt Tick Box
• If you have a receipt that shows VAT you must
  ensure that you have placed a tick in the VAT
  receipt tick box.
• This is to enable ECC to claim back the VAT on
  behalf of your team. The amount of VAT goes back
  to your teams budget.
• If you do not tick this box for receipts showing
  VAT Spendvision will not know to reclaim the VAT
  and you will be in breach of the Policy.
  Therefore your team will be paying additional
  money for goods and services.

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VAT Receipt Tick BoxAfter coding your
transaction on the Transaction Details screen you
must click in the box by VAT Receipt if you have
attached a receipt showing VAT.
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VAT Receipt Tick BoxThe box will show a green
tick and Spendvision will be able to claim back
the VAT.
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VAT Receipt Tick Box On the Account Statement
page check there is a Yes in the VAT Receipt
column next to each transaction if you have
attached a receipt that includes VAT. This means
Spendvision will be able to claim back the VAT.
By close of statement period you need to have a
Yes against each transaction in the VAT Receipt
column for all transactions that include VAT.
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• Further Help
• Barclaycard 0844 822 2160
• Lost and Stolen Cards
• Card or PIN enquiries
• Fraud
• P-Card Admin 01245 437708 (ednet 51708)
• Purchasecard_at_essex.gov.uk
• Use of P-Card
• Spend Vision

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