The Haven Election Process

1
The Haven Election Process

• Community Meeting
• June 12, 2013

2
Election Task Force

• Task To recommend for BOD approval, election
  rules and procedures to ensure fairness and the
  integrity of the election and election process.
• Members
• Debi Bacon, BLR, Chair
• Isabel Fleisher
• Keith Long
• Phil Schneck
• Ken Walsh
• Tonja Flanagan, Ad Hoc Management Representative

3
Election Committee

• Task To conduct a fair election, review the
  process and recommend election rules and
  procedures to the BOD.
• Members
• Debi Bacon, BLR, Chair
• Phil Schneck
• Ken Walsh
• Gerry Conklin, BLR Member
• Tonja Flanagan, Ad Hoc Management Representative

4
Election Committee

• Election Committee will manage the entire process
• Allows TF to validate the process
• A standing Election Committee will do this in the
  future
• Have signed impartiality/confidentiality oath
• May not actively campaign or express preference
  for any candidate

5
Candidate Information

• Only Association members in good standing may run
  
• Current on HOA payments
• No outstanding violations
• Residency requirement Closed by July 7
• Candidates must
• Complete a candidate self nomination form and
  return to Retreat
• Prepare biography/platform information
• Abide by campaign rules
• Attend an Orientation Meeting
• Participate in two Candidate Forums (optional)

6
What if only have one candidate?

• Election will still be conducted
• CCRs require an election
• If this is the case
• Please vote! Valid election requires a quorum of
  20 - 50 houses!
• Candidate will be asked to participate in all of
  the process
• EC needs to validate the process

7
Voter Information

• Ballots will be mailed
• on August 1st
• to every house
• to address on File
• Not home during August 1-22? Notify Community
  Manager of different address
• Return ballots by mail or in person at The
  Retreat until 500 p.m. August 22

8
Campaign Events

• Meet the Candidate Forums
• Wednesday, August 7, 630 p.m.
• Saturday, August 10, 100 p.m.
• Moderated with advanced and Resident questions
• Refreshments and opportunity to mingle with
  candidates after
• Clubs, Groups may invite candidates to speak
• Must invite all candidates
• Must ensure all candidates are treated equally

9
Campaign Events

• Private Gatherings
• Invite a candidate to your home
• No restrictions on what you do in your own home
• Campaigning
• All campaign materials approved by EC
• Haven Herald ads in August edition
• Election Bulletin Board
• Flyers may be distributed to lower mailbox
• Candidates may campaign with buttons, banners,
  etc. within guidelines for Association (at the
  Candidates expense)

10
After the election

• After the election
• Candidate takes office at the first BOD meeting
  after the election
• One of only two instances where the BOD will
  serve longer than two years
• All other future BOD members will be elected at
  the beginning of the calendar year for a two-year
  term
• BLRs will no longer serve once this Resident is
  elected

11
Timeline

• Candidate Filing Packets available June 3
• Candidates return self-nomination NLT July 5
• Qualified Voter List cut off July 7
• EC qualifies, notifies candidates July 8
• Candidate Orientation meeting July 9
• Official announcement July 10
• Campaigning begins July 23
• Ballots mailed August 1
• Meet the Candidate Forums August 7, 10
• Deadline to vote August 22, 500 p.m.
• Votes tabulated August 23
• Candidate takes office September 1

12
QUESTIONS??