Receive samples and send to lab

1
Exotic Disease Response

• Receive samples and send to lab

2
Training Agenda

• During this session we will cover
• Your role
• Process and procedures
• Safety
• Checking samples received
• Handling, packaging, labelling and documentation
• IRS
• Logging samples

3
What you will learn

• By the end of this module you will be able to
• Explain the role of a Sample Reception
  Administrator in an incursion response
• Interpret the IRS process and procedures for
  Receive samples and send to Lab
• Identify hazards in relation to sample handling
  and transport, and the controls relevant to each

4
What you will learn.

• AND
• Identify issues in relation to quality and
  documentation of samples received
• Package samples in accordance with IATA
  regulations and the Sample Package Checklist
• Enter sample data into IRS and print Lab
  submission form
• Log package details and update logs

5
Knowledge Checks

• Are not designed to Pass or Fail you!
• Make sure you have understood what you have
  learned before moving on to the next module.
• You can refer to your reference material
  (Workbook, handouts etc.) if you need to.
• If you havent achieved 100 accuracy, Ill
  provide some help before we move on to the next
  topic.

6
1 Your role

• Objective
• By the end of this topic you will be able to
• Explain your role in an incursion response.

7
Overall response structures
National Co-ordination
Response Centre
FORT
FORT
FORT
Restricted Place
Restricted Place
Restricted Place
Restricted Place
Restricted Place
8
At the FORT

• What is it ?
• Where is it?
• Its purpose?
• .

9
FORT structure
Satellite HQ manager
Admin coordinator
VETS
Sample Reception Administrator
Other admin
Logistics
10
Your role
Samples to IDC
Samples from field
YOU

• Check samples in
• Pack
• Document

11
Who do you rely on?

• Field Vets
• For
• Quality of samples and storage of those samples
  during transport
• Accuracy of sample labeling and documentation
• .

12
If vet documentation is inadequate

• Incomplete or inaccurate information on the Visit
  document
• This could lead to
• Your having to phone the
• vet for clarification
• Your passing on inaccurate
• information to IDC
• .

13
Who relies on you

• IDC
• Surveillance, Organism Management and Organism
  Investigation
• For
• Quality of samples
• Authenticity of samples
• Speedy transport

14
Sections affected by your performance
To quickly identify any new infections and
ensure early intervention. To eradicate the
disease from infected properties To identify
likely infection date and other properties that
may be affected
Surveillance
Organism management
Organism investigation
15
Surveillance

• Need information on whether the disease is on a
  property
• They then declare an IP/SP
• If the information is wrong or late
• Infected places missed
• Disease spread likely

16
Organism Management

• Need information on extent of infection and which
  groups are infected
• They then decide what controls to implement
• If the information is wrong or late
• Could choose wrong controls
• Disease spread likely
• Eradication delayed

17
Organism Investigation

• Need information on extent of disease on a
  property
• They then decide likely infection date and where
  it could have spread to
• If the information is wrong or late
• Could miscalculate dates
• Could miss properties

18
2 Processes and procedures

• Objective
• By the end of this topic you will be able to
• Interpret the IRS process and procedures for
  Receive samples and send to Lab

19
3 Safety

• Objective
• By the end of this topic you will be able to
• Identify hazards in relation to sample handling
  and transport, and the controls relevant to each

20
IATA regulations

• Packaging, labelling and transport of infectious
  substances
• Must be trained
• Civil Aviation Authority (CAA) certified
• Lasts 2 years

21
HSNO Act, 1996

• Handling of hazardous substances
• Formalin is hazardous
• Approved Handler certification required
• At least one approved handler in the FORT
• Lasts 5 years

22
Handling formalin

• Wear gloves
• Work in a well ventilated room
• Dont sniff it

23
Handling infectious substances

• Depends on the disease
• You will be fully briefed
• Follow instructions
• Wear PPE provided

24
2 Checking samples received

• Objective
• By the end of this topic you will be able to
• Identify issues in relation to quality and
  documentation of samples received

25
2 Handling, packing documentation

• Objective
• By the end of this topic you will be able to
• Package samples
• Wearing correct PPE
• Following safety procedures for handling
• In accordance with IATA regulations the Sample
  Package Checklist

26
2 IRS

• Objective
• By the end of this topic you will be able to
• Enter sample data into IRS and print Lab
  submission form

27
2 Logging samples

• Objective
• By the end of this topic you will be able to
• Log package details and update logs