Introduction to Engineering PowerPoint

1
Introduction to EngineeringPowerPoint

• Agenda
• Basic instruction in using PowerPoint

2
Fundamentals of PowerPoint Presentations

• Quick review of PowerPoint basics
• Using templates and masters
• Notes pages and handouts
• Tables, graphs, and pictures
• Advanced features animation, sound
• Review and practice using PowerPoint to prepare
  visual aids for your oral presentations.

3
Tips

• Be creative when designing your slides, but avoid
  being too creative. The design must not detract
  from your message.
• Always make sure your slides look good on the
  actual media you will be using.

4

• Wow, this slide is a real eye sore.
• Imagine having to sit through a talk with 30
  slides just like this one

• Variety is the spice of life, so make sure your
  slides dont all look the same
• but be careful not to overdo it on colors,
  fonts, graphics, etc.

5
Tips (continued)

• Take advantage of the Notes Page feature for
  complex slides. Click on ViewNotes Page.
• Use this feature to make detailed notations about
  your presentation.

6
Tips (continued)

• Handouts can be printed for distribution to the
  audience using FilePrint and making the
  appropriate selection in the Print What box. You
  can select the type of format for Handouts (2,3,
  or 6 slides per page)

7
Exercise 1

• Click ViewMaster and experiment with changing
  the default layout and settings for slides
• Change font styles, colors, and sizes
• Add background objects and/or images
• Change other features (e.g., line spacing,
  location of textboxes)

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This font is Tahoma, size 44

• Here the font is Tahoma, size 32
• Size 28
• Size 24
• Size 20
• This is the smallest font you should use.
  Otherwise, the slide is too difficult to read.
• Insert a team logo or symbol for a more
  personalized look

9
Making a Template

• On a blank presentation, create a master slide.
• Click FileSave As, and change the selection in
  the Save as Type box from Presentation to
  Design Template
• Then, apply your new design template to your
  slide show.

10
Exercise 2

• Create a text slide containing a bulleted list
• Switch to Notes Page view and add notes to be
  used by the speaker for this slide

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Bulleted List and Text

• Change the bullets using FormatBullets and
  Numbering
• At most, put three bullets per slide for a clean
  presentation
• Minimize the number of words on text slides

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Exercise 3

• Create a slide containing a table and graph
• You may create these either directly in
  PowerPoint, or by copying them from a different
  application (e.g., Excel, MATLAB)
• Add speaker notes

13
Text and Chart

• Avoid making graphs too complex
• Limit the number of equations you present
• You must make appropriate acknowledgements for
  all information sources.

14
Images

• Use InsertPicture to copy drawings and clip art
  onto your slides.
• For photographs, use a digital camera or scanner.

15
Media

• To play a movie or sound in your presentation,
  use InsertMovies and Sounds.
• Sounds can be taken from computer files, audio
  compact discs, or can be recorded.

16
In Class Assignment 13

• Create a slide that uses animation

For technical talks, dont get too fancy!