Business Banking ACH

1
Business BankingACH EFTPS Webcast

• April DeLac
• Intuit Financial Services University

2
Learning Objectives

• Main Objective Educate your financial
  institution on ACH and EFTPS functionality from
  an administrator as well as the company
  perspective.
• By the end of this training, you will be able to
  perform these tasks
• Set up your ACH administrators
• Establish global settings
• Grant ACH to your business clients
• Process files
• Run reports
• By the end of this training, you will know how to
  train/support
• businesses on these tasks
• Grant the right permissions to business users
• Use ACH
• Create participant and batch records
• Initiate/Edit/Approve an ACH batch
• View activity
• Send ACH files

3
ACH Terms to Know
4
IFS Terms to Know
5
Admin PlatformACH Setup
6
Set Up your ACH Module

• Four areas in your Admin Platform are needed to
  set up the ACH and EFTPS modules in Business
  Banking. Though you may want to periodically
  reassess these features, these tend to be the
  least common tasks for managing ACH and EFTPS.
• Grant administrator access to the necessary
  ACH/EFTPS tasks.
• Establish ACH/EFTPS policies.
• Set up the email routing.
• Create text messages on the ACH and EFTPS screens
  in the Customer Platform.

7
Grant Permissions to FI Administrators
The FI Super User has the responsibility of
setting up, editing, and deleting administrators.
Grant only the necessary areas of the Admin
Platform based on job function.
Security ? FI Admin Profile Maintenance

• Notes
• Process Uploaded ACH Files checkbox is no
  longer used.
• ACH Prefunding is covered in a separate webcast

8
Establish Policies
Maintenance ? Policies
ACH Cutoff Time Set the time at which companies
can no longer submit ACH/EFTPS files to your
financial institution for next-day processing (in
military time). Suppress ACH Email Notification
Check this box to prevent the system from
generating an email to your financial
institution upon a company submitting an ACH or
Tax Payment file. This also suppresses the email
back to the company when your financial
institution processes the file. (The financial
institution email address is specified on the
Workflow Email Routing screen.)
9
Establish Policies
Maintenance ? Policies
Update Invalid Effective Entry Date for ACH Send
Check this box to have the system automatically
update the effective date when a company uploads
an ACH file with an invalid effective date. An
invalid date is defined as the previous, current,
or non-processing day within the effective date
control setting. The effective date will be
updated to be next business day after the date in
the file. Yet if the effective date is any day
past the effective date control setting, the
upload will fail. Regardless of this selection,
the system will always input the following
business day if the effective date is missing.
ACH Reversal Check this box to grant global
access to an online form that allows a company to
request a reversal on an ACH transaction.
Effective Date Control ACH/EFTPS Select the
number of days (1-30) in which a company can
future-date an ACH or EFTPS file.
10
Establish Policies
Defaults Controls the initial state of some of
the Customer Maintenance checkboxes when adding a
new company to the system. These are initial
settings only.
Note Updating the defaults does not affect any
existing companies.
11
Set Up Email Routing
In the ACH-specific fields, enter up to five
email addresses for your employees who need to
know when certain ACH activity has occurred.
Communications ? Workflow Email Routing
ACH File Mover Download Notice when File Mover
picks up your files and delivers them to your
host (if applicable, more info on File Mover
later) ACH Prefunding Pending Submission covered
in ACH Prefunding webcast ACH Reversal Notice
when a company submits this form ACH/EFTPS
Submissions Notice when a new ACH or EFTPS file
is delivered to the FI Admin Platform and is
ready for processing.
12
Create Messages
Customize text messages at the top of the ACH and
EFTPS screens in the Customer Platform.
Recommended messages include cutoff times and
helpful hints. Some HMTL is allowed.
Communications ? Messages
13
Admin PlatformAdd/Update a Company
14
Managing your ACH Module

• More common tasks in your Admin Platform for ACH
  and EFTPS
• Grant ACH/EFTPS to a new or existing company.
• Process ACH/EFTPS files (covered at the end of
  the webcast).
• Run reports on ACH/EFTPS activity (covered at the
  end of the webcast).

15
Add a New Company
To grant a new company ACH and/or EFTPS
functionality, first designate which accounts
will have this functionality.
Maintenance ? Add New Customer
Next scroll down to Banking Services
16
Banking Services Definitions

• Daily limits Define the absolute limits for the
  sum total of transactions a company may request
  per day. ACH limits are split into credit and
  debit origination limits. NOTE The offsetting
  transaction is not included in these amounts (i.e
  for a payroll file, only the credit limit is used
  for the amount of the payroll file).
• Balanced Batches Required Select to force the
  company to balance the credits or debits in an
  ACH batch with an equal offsetting transaction.
• Balanced and Unbalanced Batches Allowed Select
  to allow the company to submit balanced or
  unbalanced batches (batches without an offsetting
  transaction).
• Require Approval Check this box to require
  approval on all initiated files, regardless of
  amount. The user that initiated the file can
  approve the file if they have been designated as
  an approver.
• Require Approval by Other User Check this box
  along with Require Approval to require another
  users approval on all initiated files,
  regardless of amount. Check the box by itself to
  require another users approval only on files
  over the initiators user limits.

17
Banking Services Definitions

• Restrict ACH Initiation if User Limits are
  exceeded Check this box to make the users
  limits absolute limits that cannot be exceeded.
  The system will reject any transaction exceeding
  the users transaction or daily limit.
• Suppress ACH Send File Check this box to
  restrict the company from uploading a completed
  ACH batch from a external/third party source.
• Re-presented Check Check this box to allow the
  company to re-present checks that have been
  processed through the check collection system and
  returned because of insufficient or uncollected
  funds.
• NOTE The FI admin must also select the SEC code
  of RCK
• Suppress ACH ID Validation Check this box to
  have the system bypass the default system
  validation preformed on ACH IDs in files uploaded
  via the Send ACH File feature.
• ACH ID and ACH Description Define the primary
  ACH ID and ACH Description for the company. ACH
  IDs should be 1 TIN.
• Effective Date Control ACH/EFTPS Select the
  number of days (1-30) for which a company may
  future-date ACH and EFTPS files. This field
  defaults to the value on the Policies screen.

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Add a New Company
Daily limits Define the absolute limits for the
sum total of transactions a company may request
per day. Allow Unbalanced Files Check this box
to allow the company to create balanced or
unbalanced files. Require Approval same
definition as for ACH. Require Approval by Other
User same definition as for ACH. Restrict Tax
Payment Initiation if User Limits are exceeded
same definition as for ACH. Tax ID and Taxpayer
Name Enter the Tax Identification Number and
name of the company. NOTE Additional Tax IDs
can be entered on the Customer Maintenance screen.
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Update a Company

• Two ways to update a company record
• When setting up a new company, click Add and the
  Update Customer screen loads automatically.
• Search for an existing company in the Customer
  Maintenance screen.

Maintenance ? Customer Maintenance
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Update a Company
On the Update Customer screen, FI administrators
may adjust any ACH/EFTPS settings, such as
limits, approvals, etc. FI administrators must
come here to add additional ACH IDs, enable SEC
codes, and add additional Tax IDs (see next two
slides).
Click the ACH ID button to access the ACH ID
Maintenance pop-up. Add up to 999 ACH IDs and
corresponding descriptions. Edit or delete
current IDs.
21
Update a Company
The financial institution can determine which SEC
codes they want to make available to a particular
company. Select CCD and PPD in order for the
company to have the ability to build ACH files
from scratch inside Business Banking. Select RCK
in order for the company to have the ability to
represent checks electronically as an ACH inside
Business Banking. The other SEC codes are
applicable to ACH Send files. .
22
SEC Code Definitions
PPD - Pre-arranged Payment or Deposit Used for
initiating ACH transactions to and from
individuals, most commonly used for purposes of
Direct Deposit and Direct Payment. CCD - Cash
Concentration or Disbursement Funds are either
distributed or consolidated between corporate
entities. This application can serve as a
stand-alone funds transfer, or it can support a
limited amount of payment related data with the
funds transfer. CTX - Corporate Trade Exchange
The transfer of funds within a trading partner
relationship in which a full ANSI ASC X12 message
or payment related UN/EDIFACT information is sent
with the funds transfer. RCK - Re-presented Check
Entry A single entry ACH debit application used
by Originators to re-present a check that has
been processed through the check collection
system and returned because of insufficient or
uncollected funds. ARC - Accounts Receivable
Entry An application that enables an Originator
to convert to a single entry ACH debit a consumer
check received via the U.S. mail or at a drop box
location for the payment of goods or
services. WEB - Internet-Initiated Entry An ACH
debit application to a consumers account
pursuant to an authorization that is obtained
from the Receiver via the Internet. TEL -
Telephone-Initiated Entry A single entry debit
transaction to a consumers account pursuant to
an oral authorization obtained from the consumer
via the telephone.
23
Manage ACH and Tax IDs
The financial institution can enter an additional
999 Tax IDs and corresponding taxpayer names for
a particular company. The financial institution
can also update names and delete records.   These
IDs populate in the Customer Platform when a
company is creating an EFTPS file.
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Customer PlatformACH Setup
25
Set Up ACH at the Company

• Like your setup in the Admin Platform, business
  users need to visit a few screens to set up ACH
  properly. Its likely the business will need to
  do these steps initially and then on a limited
  basis
• Grant other employees access to the necessary ACH
  tasks.
• Add participants.
• Create batch templates.
• Link participants to the appropriate batch(es).

26
Grant ACH/EFTPS to End Users
Admin ? User Profile Maintenance
The Company Administrator may delegate ACH tasks
to other employees. First select the accounts the
user can use with ACH and/or Tax Payments. Next
scroll down to the ACH and Tax Payments sections
27
ACH Permissions
The Allow ACH main box is pre-selected once an
account is checked in the Account List above.
Determine which areas of ACH this user can access.
Participant Maintenance allows the user to
create, modify, and/or delete ACH
participants. ACH Approval allows the user to
approve and/or deny their ACH file submittals
and/or ACH file submittals from other company
users that are within their limits. Batch
Template Maintenance allows the user to create,
modify, and/or delete ACH batch
templates. Reversal Check this box to allow the
user to request an ACH reversal
online. Re-Presented Check allows the company to
re-present checks that have been processed
through the check collection system and returned
because of insufficient or uncollected funds.
Transaction Entry Maintenance allows the user
to define which participants are included in
which ACH batches. Suppress Email Approval
Request prevents the system from generating an
email, to the user, upon another user initiating
an ACH batch. NOTE The email that is generated
upon a user exceeding their daily/transaction
limit will also be suppressed, unless the
financial institution has restricted this feature
altogether via the "Restrict ACH initiation if
User Limits are exceeded" checkbox.
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ACH Permissions
The Allow ACH main box is pre-selected once an
account is checked in the Account List above.
Determine which areas of ACH this user can access.
Initiate Batch allows the user to submit ACH
batches. Import ACH Data allows the user to
import external ACH batches and add their batch
and participant definitions to the Business
Banking system. Send ACH File allows the user to
submit external ACH batches to the financial
institution. Daily Credit/Debit Limit Set the
cumulative maximum amount of credit/debit
transactions (i.e. outgoing/incoming funds) the
user can submit per day. Batch Credit/Debit
Limit Set the maximum amount of credit/debit
transactions (i.e. outgoing/incoming funds) the
user can include in any single ACH batch. Daily
Approval Credit/Debit Limits Set the cumulative
maximum amount of credit/debit transactions the
user can approve per day. Batch Approval
Credit/Debit Limit Set the maximum amount of
credit/debit transactions the user can approve in
any single ACH batch. NOTE The offsetting
transaction is not counted in the limits for
balanced files.
29
EFTPS Permissions
The Allow Tax Payments main box is pre-selected
once an account is checked in the Account List
above. Determine which areas of EFTPS this user
can access.
Tax Payments Check this box to allow the user
to submit tax payments. Suppress Email Approval
Request Check this box to prevent the system
from generating an email, to the
user, upon another user initiating a Tax Payment.
NOTE The email that is generated upon a user
exceeding their daily/transaction limit will also
be suppressed, unless the financial institution
has restricted this feature via the Restrict Tax
Payment initiation if User Limits are exceeded"
checkbox. Tax Payment Approval Check this box to
allow the user to approve and/or deny their tax
payment submittals and/or tax payment submittals
from other company users that are within their
limits Daily Limit Set the cumulative maximum
amount of tax payments the user can submit per
day. Transaction Limit Set the maximum amount
of tax payments the user can submit in any single
transaction. Daily Approval Limit Set the
cumulative maximum amount of tax payments the
user can approve per day. Transaction Approval
Limit Set the maximum amount of tax payments the
user can approve in any single transaction.
30
Customer PlatformInitiate an ACH File
31
ACH Process Overview

• The business users steps for setting
  up/initiating an ACH file created in Business
  Banking
• Define participants (Participant Maintenance)
• Define batch attributes (Batch Template
  Maintenance)
• Assign participants to the batch (Transaction
  Entry Maintenance)
• Submit the batch (Initiate Batch)
• Approve the batch if needed
• (ACH Admin Approval/Activity)

Remember the three maintenance steps are only
needed to build the file. The company should have
minimal on-going work here.
32
Step 1 Participant Maintenance
Participant the individual or organization that
receives the ACH transaction.
See next two slides for field descriptions!
33
Step 1 Participant Maintenance

1. Enter the Participant ID in the first available
   participant ID field. The participant ID is a
   unique number assigned to each participant that
   is used to search for, and identify, the
   participant on the various ACH screens. An
   example of a participant ID is an employees
   social security number or a business tax ID
   number.
2. Enter the name of the individual or company in
   the Participant Name field.
3. Enter the participants financial institution
   information in the Route No. and Account No.
   fields (the system does a check digit calculation
   to verify the routing number is valid).
4. Enter the transaction amount in the Amount field.
   This amount is the initial setting for this
   participant whenever a batch is initiated and may
   be changed on the ACH Initiate screen.
5. Select a transaction type from the Transaction
   Type dropdown. This indicates how the
   participants account is affected by the ACH
   transaction.

All these fields are required.
34
Step 1 Participant Maintenance
All these fields are optional.

• Check the Prenote box if you want this
  participant to be set as a prenote transaction
  when first added to a batch. (The system will
  switch off the Prenote setting automatically
  after the batch is initiated.)
• Fill in a message in the Addenda field. This
  message will be included with the transaction
  when the ACH file is created. Addenda records
  can be up to 80 characters per participant.
• Set an Ending Date (in mm/dd/yyyy format) if the
  participant definition is intended to be used
  only for a fixed period of time.
• Click the Add button.
• Note Up to three participants may be added at
  the same time each row represents one
  participants complete information. To add
  another participant, repeat steps 1 through 8.

35
Step 2 Batch Template Maintenance
Batch Template Maintenance define the ACH
batch the template name, the batch class and the
offset account. This screen allows you to create
new templates, as well as update or delete
existing templates. Note All fields are required
with the exception of the offset account if your
financial institution allows this company to
submit unbalanced files.
36
Step 2 Batch Template Maintenance

• Enter the template name in the Template Name
  input field. This is used on the Initiate screen
  to select the template.
• Fill in a Template Description that explains the
  purpose of the template. This is included in the
  ACH batch header.
• Select either PPD Personal Payments or CCD
  Corporate Payments from the ACH Batch Class
  dropdown.
• Select an ACH ID from the ACH ID dropdown. This
  list is populated with the ACH IDs your financial
  institution enters in the Admin Platform.
• From the Offset Account dropdown, select the
  account that should receive the transaction to
  balance the file. Ex in a payroll file, select
  the payroll checking account to debit for the sum
  of all direct deposits.
• Note Only when your financial institution
  accepts unbalanced ACH files from a company will
  the Create offsetting transaction checkbox
  display. Uncheck the box to omit an offsetting
  transaction from the file. Leave the box checked
  to generate a balanced file.
• Click the Add button.

37
Step 3 Transaction Entry Maintenance
On the Transaction Entry Maintenance screen,
associate participants with templates, bringing
together the definitions created earlier.

1. From the Template Name dropdown list, select the
   template to modify.
2. All participants display in the table. Sort the
   table if desired using the arrows in any column
   header. Check the Entries box to add a
   participant to the template. Note participants
   may be linked to more than one template.
3. Click Update.

38
Step 4 Initiate Batch
Create the file on the Initiate Batch screen.
Note that the users daily limits (and how much
are used) and the batch limits display at the top.
39
Step 4 Initiate Batch

1. From the Template Name dropdown, select the batch
   template that you want to initiate. The screen
   refreshes to show all participants linked to that
   template.
2. The effective date defaults to the following day.
   If desired, future date the batch up to 30
   calendar days in the future. Current date or
   previous dates are not accepted. Using a calendar
   system to evaluate the validity of the date, the
   field does not accept weekends and Federal
   Reserve non-processing days.
3. Check the Hold box to omit a certain participant
   from this batch.
4. Change the Amount, Prenote, or Addenda fields, if
   desired.
5. Click the Reset button at any time to reset all
   fields to their previously saved values. Note
   that you can sort the table by clicking the up
   and down arrows in any of the column headers.
6. Click the Initiate button to create the file or
   click Save to save changes for further editing
   (the file is now listed under Edit Batchsee next
   slide).

Effective dates for prenotes NACHA recommends
that if a prenote is originated, the company wait
six business days before originating a live
dollar amount. The purpose for this wait period
is to allow the receiving financial institution
to analyze the prenote and, if necessary, send
back a notification of change or return it.
40
Edit Batch
If a user selects Save on the Initiate Batch
screen, the file is assigned a Batch ID and
becomes available on the Edit Batch screen. All
pending batches requiring approval also display
here. A user may edit and save changes an
unlimited times, or a user may delete the file.
Once the edits are complete, click Initiate (all
the same approval steps apply).
41
Step 4 Initiate Batch
When a user clicks Initiate and approval is not
required, the FI administrator(s) designated on
Workflow Email Routing get an email notification.
If approval is required, all the ACH approvers at
the company get an email and one must approve the
file in order to send to the financial
institution.

• When is approval required?
• If an ACH batch exceeds the users limits
• If your financial institution set up the company
  where approval is required on all ACH batches,
  regardless of the limits.
• Who can approve the batch?
• The Company Admin plus any user that has the ACH
  Approval box checked under User Maintenance
• If your financial institution checked Require
  Approval by Other User on the Admin Platform,
  the user that initiates the file CANNOT approve
  their own batch.

42
ACH Admin Approval/Activity

• Actions for Pending activity (view the Profile
  Details to help make decision)
• Approve sends an email notice to the financial
  institution and sends the batch to the Admin
  Platform for processing. Moves to the Completed
  Activity table on this screen. Note the approver
  can edit the effective date before approving.
• Delete completely erases the batch from the
  system
• Deny enter the Deny message first and click
  Deny. Moves to the Denied Activity table on this
  screen. Sends an email notice back to the
  initiator.

43
ACH Batch Details
ACH Batch Details This pop-up window displays
various batch information in the top half and
then participant details below. Note the Print
button at the top.
44
ACH Admin Approval/Activity

• Denied ACH Activity Lists all of the companys
  ACH batches that have been denied. The deny
  messages can also be viewed.
• Completed ACH Activity Lists all of the
  companys ACH batches that have been sent to the
  financial institution for processing
• Approved File has been sent to the financial
  institution for processing.
• Downloaded File was processed by financial
  institution.
• Deleted by FI File was deleted by the financial
  institution.
• Send ACH Activity Import ACH Activity Lists
  all of the companys successful and failed
  attempts of inputting a Send or Imported ACH file
  into the system. Click the reference number to
  view batch details for successes or error
  descriptions for failures.
• NOTE Activity remains here for ten (10) calendar
  days.

45
Customer PlatformSend an ACH File
46
ACH Send Overview

• The business users steps for sending an ACH file
  that was created in another system
• Upload the file into the system (Send ACH File)
• Approve the file if needed (ACH Admin
  Approval/Activity)

There are no maintenance steps for sending an ACH
file.
47
Send ACH File

• Send ACH File Companies that manage their
  participant entries and batches outside of the
  Business Banking system may upload a Standard
  NACHA file via this screen. A single file may
  include up to 15,000 transactions.

Sending balanced versus unbalanced
files Scenario A The Balanced ACH File
checkbox displays only when the financial
institution requires a company to submit balanced
ACH files. The offsetting transaction amount is
omitted from the used limits for the company and
the user. Scenario B The Balanced ACH File
checkbox displays if your financial institution
allows a company to submit unbalanced ACH files.
Check this box to send a balanced file or leave
unchecked to send an unbalanced file (caveat if
the file is balanced yet the user doesnt check
the box, the offset transaction is included in
the used limits).
48
Send ACH File
The verification screen summarizes the files
attributes. Once the user clicks Submit, the
validation steps (listed on the next page) are
carried through. Go to the Activity screen to see
if the upload was successful or failed.

• Why would this fail?
• If the file is not in NACHA format.
• If the ACH ID in the file isnt listed in the ACH
  ID table in the Admin Platform (unless the
  financial institution checked Suppress ACH ID
  Validation).
• If the user checked Balanced File yet the credits
  and debit are not equal.
• If the file contains a past or current effective
  date and your financial institution did not check
  the Update Invalid Effective Entry Date under
  Policies.

If the file is sent successfully and approval is
not required, an email goes to the FI
administrators(s) designated on Workflow Email
Routing. If approval is required, all the ACH
approvers at the company get an email and one
must approve the file to submit to the financial
institution .
49
Send ACH File Validation

• NACHA formatted The file must be in Standard
  NACHA format.
• Limits The files amounts must be within the
  established limits for the Company and the user.
• Effective Date Date must be at least one
  business day in advance but not out past the
  Financial Institutions Effective Date Control
  setting. NOTE This validation can be bypassed if
  the financial institution checks the Update
  Invalid effective entry date for ACH Send box in
  the FI Admin Platform.
• ACH ID If the financial institution is requiring
  ACH ID validation, the system cross-references
  the number with the ACH ID table in the FI Admin
  Platform. NOTE This validation can be bypassed
  if the financial institution checks the Suppress
  ACH ID Validation box in the FI Admin Platform.
• SEC code The SEC code in the file must been one
  that was enabled for the company in the FI Admin
  Platform.
• Balanced If the financial institution is
  requiring that ACH files be balanced, the system
  checks that the amount of the offsetting
  transaction equals the sum of the debit/credit
  transactions in the batch. The system will also
  check the following details of the offsetting
  account
• Routing Number The routing number must match the
  Financial Institutions Originating Depository
  Financial Institution (ODFI) number established
  during Implementations.
• Account Number The account number must match an
  account that has been enabled for ACH processing
  and linked to the primary or a secondary company
  (in the FI Admin Platform) and user (User
  Maintenance).
• Transaction Code This must be opposite of the
  origination file type (debit /credit).

50
Customer PlatformRe-Presented Checks
51
Accessing Re-presented Check

• The last initiation area of ACH to cover is the
  Re-presented Check screen. If your financial
  institution enables the Re-Presented feature for
  this company a user may re-present a check that
  has been processed through the check collection
  system and returned because of insufficient or
  uncollected funds.

The user can add a new RCK batch or select from
previously saved batches.
52
Submitting Re-presented Check

• Selecting New loads a screen designed to
  resemble a check. The business user can add
  multiple RCK entries to a batch, as well as edit
  and save work.
• If a user clicks Initiate and ACH approval is not
  required, the system generates an email
  notification to the financial institution. If
  approval is required, an email is sent to all
  approvers and must be approved on the main ACH
  approval screen.

Visit www.achrulesonline.org for details on RCK
files.
53
Customer PlatformOther ACH Screens
54
ACH Activity
The ACH Activity screen is similar to the
Approval screen, yet it allows the initiator to
manage and view just their own activity.
Pending Activity can be deleted and Denied
Activity can be resubmitted as is (i.e. no edits)
or deleted. Denied RCK files can only be
resubmitted or deleted from the Re-presented
Check screen.
55
ACH Activity
The second half of the page shows completed
activity, Send ACH files, and completed import
jobs.
NOTE Activity remains on this page for ten (10)
calendar days, except Pending and Denied
activity, which remains here until action is
taken.
56
ACH Reversal
The ACH Reversal form submits a request to cancel
previously-submitted ACH transaction (not an
entire batch). This request does not directly
nullify a transaction into the ACH system, rather
it sends an email to the FI administrator
designated on Workflow Email Routing. These
admin(s) should have S/MIME or some secure email
software loaded since this form contains
confidential information.
Note the financial institution can suppress
this form globally (i.e. to all businesses) in
the FIAP.
57
Customer PlatformTax Payments (EFTPS)
58
EFTPS Process Overview

• The business users steps for setting
  up/submitting an EFTPS file
• Initiate tax payment (Add EFTPS)
• Approve the file if needed (EFTPS Admin
  Approval/Activity
• (Optional) Check on pending/recent activity
  (EFTPS Activity)

There are no maintenance steps for sending a tax
payment.
59
Add EFTPS
Access the Add EFPTS screen to initiate an online
federal tax payment. See next screen for specific
steps.
60
Add EFTPS Steps

• Select the Taxpayer name and ID from the
  dropdown. These values populate based on the TINs
  entered in the Admin Platform.
• Select debit account to fund the tax payment (not
  required when unbalanced files are allowed)
• The effective date defaults to one day out. This
  date may be up to 30 calendar days in the future.
• Select the month and year for tax period ending
  date.
• Select tax type from dropdown box.
• Indicate tax amount. All but two tax types (as
  indicated on screen) require more than one
  amount.
• Click Add.
• If approval is not required, the financial
  institution receives an email and the file is
  available for processing in the FI Admin
  Platform. If approval is required (based on the
  same rules for ACH), the EFTPS approvers at the
  company get an email and must go to the next
  step.
• Note the customer must already be approved by
  the IRS to submit tax payments online prior to
  using this functionality.

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EFTPS Admin Approval/Activity
EFTPS Admin Approval/Activity Only EFTPS
approvers can access this screen to approved both
initiated and sent files. The same actions as
with ACH are available here. Completed tax
payment activity displays here as well.
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EFTPS Activity
Just like in ACH, the EFTPS Activity screen
filters through all EFTPS activity and displays
payments that this user initiated.
63
FI Admin PlatformFile Processing
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File Processing Steps With File Mover
What is File Mover? File Mover is an engine that
runs daily and picks up ALL pending ACH and EFTPS
files from your Admin Platform and delivers them
to your host. Not all financial institutions are
eligible for File Mover your host must be
certified with Intuit Financial Services plus
your host must be able to warehouse ACH
transactions for 30 days.

• File Processing Steps with File Mover
• If desired, view the pending files on the Process
  New ACH screen. However, DO NOT approve files. If
  you click Approve, File Mover will not pick up
  those files.
• If you need to stop File Mover from picking up a
  file, select the file and click Decline. The
  status changes to Deleted by FI.
• The company does not receive an email
  notification if files are picked up by File Mover
  or deleted by the FI. However, the file status
  changes from Approved to Downloaded in the
  Customer Platform.

65
File Processing Steps Without File Mover
If your financial institution is not using File
Mover, the FI Admin Platform serves as the
warehouse for pending ACH files. Following the
steps below, your administrator(s) must download
these files and process via your standard ACH
processor.

• File Processing Steps without File Mover
• Sort by effective date to process files according
  to NACHA guidelines (with respect to effective
  date, process credit files 2 days prior and
  process debit files 1 day prior).
• View the details of the batch by clicking on the
  magnifying glass.
• Click on the checkbox next to the batch you want
  to approve or delete.
• If approved, a Save As prompt appears. Save the
  file and upload to FedLine (or your alternative
  ACH processing method). Status changes from
  Approved to Downloaded. An email is sent to the
  Company Admin, the initiator, and the approver at
  the business.
• If declined, the status changes to Deleted by FI.
  The company does not receive an email
  notification.

The processing steps for EFTPS files are
identical to ACH processing.
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Process ACH or EFPTS Files
Upon receiving the email notification (or as your
policy stipulates), the FI administrator logs
into the Admin Platform and goes to File
Processing ? Process ACH Files or Process EFTPS
Files.
67
File Processing

• Process ACH Files - allows the FI administrator
  to process ACH files. Files created within
  Business Banking and Send ACH Jobs appear here.

Click Show Backup to view all approved and
deleted batches within the last 10 days.
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FI Admin PlatformACH/EFTPS Reporting
69
ACH Reporting

• Customer Activity Reporting generates activity
  reports on all companies activities useful for
  analyzing usage and troubleshooting. (Note
  Businesses have an activity report to track their
  own activities.)
• Financial Institution Activity generates
  activity reports on all FI administrators
  activities useful for auditing and
  troubleshooting.

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Customer Activity Reporting
All ACH and EFTPS activities are tracked on the
Customer Platform and are therefore transactions
in the dropdown.
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Financial Institution Activity
All ACH and EFTPS activities performed by your FI
administrators are tracked and are available in
this transaction list.
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Questions?
Pause the webcast to jot down your question(s),
then email them within 2 business days after the
webcast to ifsuniversity_at_intuit.com.
73

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