PhD SLAT Student GradPath Presentation

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PhD SLAT Student GradPath Presentation

• Nancy Lindsay

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GradPath Main Features

• Easy to Use
• All main forms are now electronic rather than
  paper
• Students who began with paper forms can
  continue/finish out in GradPath

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Main Features - Continued

• Easier for students/staff/faculty to track status
  and progress of submitted forms
• Prevents many common problems
• Forms are routed electronically for approval via
  email request

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Navigation

• In Student Center, you can access GradPath from
  the drop-down menu on the left side of the
  screen.
• Follow the links to the GradPath information
  screens
• Click on the My GradPath Forms button

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Landing Page Sample
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PhD Student Forms in GradPath

• RCR Responsible Conduct of Research
• Required for each different program
  pre-requisite to subsequent forms
• Transfer Coursework Evaluation (only if using
  coursework from another institution)
• Doctoral Plan of Study
• Oral Comprehensive Committee Appointment
• Announcement of Oral Comps Exam

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PhD Student forms in GradPath, Contd.

• Comps Exam Results (submitted by Chair)
• Prospectus / Proposal Verification (submitted by
  Graduate Coordinator)
• Final Oral Defense Committee Appointment
• Announcement of Final Oral Defense
• Results of Final Defense (submitted by Chair)

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Committees and Special Members

• Comps Committees require a minimum of 4 members
  from your major and minor(s). A minimum of 3
  members must be in Tenured or Tenure Eligible
  status. The 4th (or more) member(s) may be a
  Special Member.
• Final Defense committees require 3 members all 3
  must be in Tenured or Eligible status. Additional
  members may be Regular or Special Members. The
  minor may opt out.
• GSAS keeps a list of approved Special Members. If
  yours is not yet approved, Shaun or Kelley will
  submit a Special Member Request online.
• When the Special Member is approved, they will
  then be available to select on your Committee
  Appointment forms.

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How Forms Function

• Each form has a description and general
  instructions.
• All forms except Transfer Credit form are
  specific to a degree.
• Forms with pre-requisite forms are not available
  to student until pre-requisites are satisfied.
• Student can always save a form and come back to
  it before submitting.
• Many common errors eliminated e.g. incorrect
  course number on Plan of Study, illegible
  committee names.
• Forms check for data that violates policies
  violations either trigger alert messages/comments
  or may prevent submission.
• Forms with Validation Warnings may still be
  submitted and may be approved with a petition.
  (Note Petition is not yet in GradPath.)

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Forms Routed Electronically for Approval

• Forms must go through approval routing in order
  to be approved
• Each individual approver receives an approval
  request via email
• You will be able to track where your form is in
  the approval process

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Routing Details

• Once student submits a form, it is routed for
  electronic approval.
• Next approver receives e-mail notifying them form
  is awaiting review.
• Comments may be entered by all approvers for all
  to see
• If a reviewer denies a form, a comment must be
  entered.
• Graduate coordinator is pre-reviewer for all
  forms (before faculty reviewers).
• Graduate Degree Certification is final
  reviewer/approver. The form may not be modified
  until final approval is done.
• Notification sent to student upon final approval
  or denial of form.

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Sample Approval Routing

• Sample routing from PhD plan of study

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Email Notification Example

• Students notification of Plan of Study approval
  

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Email Information

• Your _at_email account is your official UA email
  address and will be used for all forms
• It is very important that you check your email on
  a regular basis as this is the way you are
  notified when forms are approved or denied.
• If you use an email account other than _at_email, be
  sure to forward your UA account to the other
  address

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GradPath vs Paper forms

• GradPath has been live since October 1, 2012.
• Any forms that were done by you on paper prior to
  that date DO NOT need to be re-done in GradPath
  unless the information has changed significantly.
• If you cannot access a Grad Path form, please
  contact Nancy to check your milestones and
  troubleshoot the problem.
• These forms are to go-live at a later date
• Graduate Petition
• LOA Request
• Change of Program they will remain as paper
  forms for the present

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Future

• A version of a Graduate Student Academic report,
  similar to the Undergraduate SAPR is also in the
  works.
• At this time, when a plan of study is submitted,
  it is locked and remains static. If it contains
  courses with open grades, they do not
  automatically update after the grades are
  assigned the grades are entered manually in the
  Comments section of the form.
• The new GSAPR will take care of this issue and
  show at a glance the items pending on your POS.

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Common Troubleshooting

• If you have two SLAT minors with different foci
  e.g. Pedagogy and L2, GradPath will not let you
  submit the same minor twice.
• You may either enter all coursework into one
  minor section and then enter a comment to
  clarify, or
• You may use the Multidisciplinary minor as the
  second minor and use Comments to clarify.
• On the exam announcements, select the buildings
  from the drop-down menu. If a building name is
  typed in, an error message occurs.
• When selecting Advisors and Committee Members,
  just enter the first letters of the Last Name and
  select from the list.

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Questions?

• Frequently asked questions for GradPath issues
  can be found here http//grad.arizona.edu/GradPat
  h - look under Student FAQ
• If you have questions, please call or email your
  SLAT degree counselor in the GSAS office, Nancy
  Lindsay, 626-1930, nlindsay_at_grad.arizona.edu