OPRs

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OPRs PRFs Feedback For Directors Lt Col
Shannon Yenchesky Advisory Panel Member
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Overview

• Evaluations AF Form 707
• Feedback AF Form 724
• PRF AF Form 709
• Resources

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Evaluations

• Single most important document in an ALOs career
• Expectation for LODs
• Well-written
• On time
• No redundant errors

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Evaluations

• Your friendly RR Admin is busier than LAX!
• 600 OPRs per year
• 250 PRFs per year
• 150 decorations per year
• Do the Math
• 11.5 OPRs per week
• 2.4 OPRs per work day

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OPRAF Form 707
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Evaluations

• How often do you write an OPR?
• Annually or
• CRO with more than 120 days supervision
• Note ALO needs at least 12 points for OPR
• Use OPR tracker
• on ALOWeb

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Evaluations

• Are LODs the rater?
• Depends on LODs rank compared to the ratees
• Who writes the OPR?
• Ultimate responsibility lies on the LOD
• Must the ALO walk on water?
• Each report must be the best representation of
  that person.

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Evaluations

• How do you fill out Section III, Performance
  Factors?
• Select Meets, Does Not Meet, or Exempt
• Meets score of 75 or greater
• Does Not Meet score lt75 or failure of any one
  category
• Exempt Exempt from ALL four components of the
  test

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Evaluations

• Can LODs highlight great fitness test scores?
• NO! Individual fitness scores are not allowed
• Exception if they do not meet standards when OPR
  closes out. Comments can mention score,
  behavior, and FIT program progress

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Evaluations

• When must the LOD submit the OPR?
• No later than 60 days prior to close out
• Where do you send the OPR?
• Send to RREA.Admin _at_usafa.edu and cc your RD
• Include OPR checklist
• Who reviews the OPR?
• Generic OPRs screened by Lt Col Clementz
• and signed by Col B
• Stratified OPRs will be reviewed by Col B

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Evaluations

• How do I sign the OPRs?
• Use your CAC to digitally sign section IV
• Can I digitally sign for the member in Section
  VIII?
• Yes! Except try to get member to do it
• Digital Signature exceptions
• Use pen and ink signatures and dates
• Referral reports
• At least one evaluator does not have access to
  CAC or access to CAC enabled computer
• Correction directed or approved by Evaluation
  Reports Appeals Board or Board for Correction of
  Military Records after evaluators have retired or
  separated

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Evaluations

• Ratee Acknowledgment
• Three options
• Ratee signs evaluation
• Ratee unable to sign
• Ratee refuses to sign
• Digital signature locks entire form

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Evaluations

• Ratee Acknowledgment
• Rater will conduct face-to-face feedback before
  ratee signs
• Evaluation serves as follow-on feedback
• Ratees signature acknowledges
• Feedback was conducted in conjunction with the
  evaluation close out
• Identifying information on the form is accurate
• Ratee can address significant discrepancies and
  administrative errors
• Rater does not have to make requested changes

NOTE The date of the feedback session
conducted in conjunction with the closeout of
the evaluation is not to be used as the date
feedback was last accomplished for the feedback
block (OPR section IV)
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Evaluations

• What is a referral report?
• When a member does not meet standards.
• Note The OPR process changes to allow the ratee
  an opportunity to explain their side of the
  story. Contact your RD as soon as you recognize
  the need for a referral OPR!
• What are some examples of situations that require
  a referral report?
• Ratee has an expired fitness test when OPR closes
  out
• Ratees fitness score is 74 or less when OPR
  closes out
• Ratee is marked does not meet standards on any
  one section IX
• or failure of any one category

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Evaluations

• OPR Best Practices
• Fill up the white space! Include s, hrs, s,
  miles etc.
• Term Recruit no longer used
• Preferred Outreach, Mentor, Advisor

appointees qual candidates qual diverse cand
SS selects miles traveled Congressional events
Academy Days diversity, athletes HSSP 4060s, recipients
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Evaluations

• Formulas of success
• Number of qualified candidates (Year over year or
  YOYto include identified, offers, and accepts)
• Number of qualified diversity candidates (YOYto
  include identified, offers, and accepts)
• Summer Seminar candidates (YOYoffers and
  accepts)
• Summer Seminar diversity (YOYoffers and accepts)
  
• Compare both against unit numbers (YOY) and
  regional numbers (YOY)
• Include individual ALO gains and unit gains (for
  high performing ALOs)

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Evaluations

• Examples
• -- 1 in REGION X with a 71 increase in Summer
  Seminar acceptance rate in the last five years
• -- 1 (tie) in REGION X in appointment offers to
  qualified candidates (19 total, 24 annual
  increase)
• -- Outreach success! 400 increase in the "accept
  rate" of diversity candidates during the last
  five years

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Evaluations

• Stratification is important
• Can group by rank/primary duty/area, etc
• Keep it in the top 3-5 no more top x in the
  nation unless a national award winner
• Comment in OPR checklist for need/absence for
  stratification
• Examples
• - Region III ALO of the Yr, 1/139 dedicated
  professional always prepared gets the job
  done--groom for Director
• - My 1/3 Dep Directors--the absolute best!
  Outstanding motivator, leader, mentor program
  expert--Director next

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Evaluations

• Best Practices(continued)
• Include a push statementif deserving
• If individual has no desire for promotion, let RD
  know
• no intention of completing PME, no expectation
  of
• promotion or increased responsibility
• Feedback date  ensure it falls within the
  reporting period
• Points  use reporting feature in ALOWeb
• Job description bullets match checklist
• DLOD assignments Let your RD know when you swap
  out DLODs so duty titles can be updated
• (Technique) Schedule Fit Test 6 mo from OPR
  closeout
• Fit test expires after 365 days -- Not 12
  months!

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Evaluations

• Common Errors
• AFSC is 95A0 not 9fAO. 
• Rater Signature Blk  should be the 9001st
• of ALOs in Job Description of ALOs in Blk
  IV or V
• Using obsolete version should use 20080618
  version
• 2012 is a leap year! 366 days supervision
• New Chief of ALO Program
• Chad W. Clementz, Lt Col, USAF
• Chief, Liaison and Outreach Division
• 8281
• USE THE CHECKLIST!

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Performance Feedback

• Accomplished on Form 724
• Required
• Within 60 days of start of supervision period
• Mid course half way between start of
  supervision and projected OPR closeout
• Face to face in conjunction with OPR
• Cant be reviewed by anyone but rater and ratee
• Cant be introduced into personnel actions
  unless initiated by ratee, or ratee claims
  feedback was not accomplished / inadequate

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AF Form 724
Front
Back
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AF Form 724

• Forms can still be either handwritten or typed
• No digital signature capability
• Supervisor required to give specific indication
  of performance

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PRFAF Form 709
Edison, Thomas A
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AF Form 709

• PRF
• Cumulative history of ones career
• Documented history from OPRs
• Stress those things which make the rater
  stand-out
• first to upgrade
• youngest evaluator in the wing
• Local and AF-wide awards/distinctions
• Recent ALO local/national awards
• Emphasize leadership roles
• Include ordinal comment (top X or my X of XX
  ALOs)
• Due to RRA 120 days prior to board
• Area rack-n-stacks will help RR with rank
  ordering
• START TODAY! Only last two or three bullets will
  be ALO relatedmost of the book is already
  written

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Resources

• Resources
• AFI 36-2406 Officer and Enlisted Evaluation
  Systems
• ALOWEB
• Toolboxes-OPR/DECS/PRF
• ALO Writing Guide (2011)
• OPR Checklist (28 Mar 2012)
• Link to Forms and Viewer
• Toolboxes-OPR Tracking Tool
• Activity Log (Fitness Status)

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Questions?