Student Exchange Visitor Information System (SEVIS)

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Student ExchangeVisitor InformationSystem
(SEVIS) NewRegulations

• Dr. Claudia R. Wright, PDSO, SRSU RGC
• Director of Admissions/Records
• Student Services
• SACRAO-February, 2016

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Student Exchange VisitorInformation System
(SEVIS)

• INFORMATION COLLECTION AND REPORTING VIA THE
  INTERNET FOR HSCBP (INS) AND THE DSO
• CREATE I-20
• RE-CERTIFICATION
• https//egov.ice.gov/sevis/

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SEVIS BRIEF HISTORY!

• JANUARY 1, 2003 NEW F-1 RULES BEGAN
• FEBRUARY 15, 2003 - MANDATORY COMPLIANCE DATE TO
  BEGIN ISSUING NEW STUDENTS FORM 1-20S
• ALL STUDENTS WERE ENTERED BY MANDATORY DEADLINE
  08/01/2003
• ONCE ENTERED INTO SEVIS CONTINUE REPORTING
  STUDENTS STATUS

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DESIGNATED SCHOOLOFFICIALS-PDSO-DSO,

• 10 DSOS ONE IS DESIGNATED AS PDSO (Principle
  DSO I-17 Updates)
• DSO MAY SUBMIT REGISTER
• I-17A TO ADD, CHANGE, OR EDIT DSO
• -Signature of President/Owner/Head

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SEVIS NEW REGULATIONS

• SEVIS ID NUMBER WILL BE ASSIGNED
• DISTANCE EDUCATION COURSES 3 HRS OF ON-LINE OR
  DISTANCE LEARNING CAN COUNT TOWARD FULL-TIME
  ENROLLMENT
• CONCURRENT ENROLLMENT HOST SCHOOL MUST REPORT

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SEVIS FULL COURSE OF STUDY

• DSO AUTHORIZATION TO DROP BELOW BASED ON ACADEMIC
  REASONS (INITIAL SEMESTER ISSUES, ENGLISH, ETC)
  LIMITED TO ONE SEMESTER AND STUDENT MUST BE
  REGISTERED IN 6 HRS
• LESS THAN FULL COURSE OR WITHDRAWALS DUE TO
  MEDICAL LIMITED TO ONE YEAR, RENEW EACH TERM,
  DOCUMENTS MUST INCLUDE A LICENSED PROFESSIONAL
  RECOMMENDATION
• SEVIS REQUIRES CONFIRMATION OF FULL-TIME STATUS
  THE NEXT SEMESTER

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SEVIS-REGISTRATION

• ACTIVITIES ON INITIAL STUDENTS RECORD
• CHANGE STUDENTS RECORD TO ACTIVE STATUS
• CONTINUE TO UPDATE REGISTRATION OF EACH STUDENT
  EVERY SEMESTER
• REQUIRES END DATE OF CURRENT SEMESTER BEGIN
  DATE OF NEXT SEMESTER
• NEXT SESSION START DATE NOT GREATER THAN PROGRAM
  END DATE

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SEVIS CANCEL STUDENT

• TO BE USED WHEN
• INITIAL ATTENDANCE NOT REGISTERED AT YOUR
  SCHOOL
• ERROR MADE IN ISSUANCE OF PROGRAM STAR END DATE
• 60 DAYS INITIAL ATTENDANCE NO ACTIVITY SEVIS
  WILL AUTOMATICALLY CANCEL RECORD

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SEVIS TERMINATE STUDENT

• MAY BE USED IN INITIAL OR ACTIVE STATUS
• DSO KNOWS WHEN STUDENT HAS VIOLATED STATUS
• NEW STUDENT ENTERED THE U.S. BUT DID NOT ENROLL
• SEE DROP-LIST
• MAY TRANSFER TERMINATED RECORD TO ANOTHER SCHOOL

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SEVIS DEFER ATTENDANCE

• DSO MAY DEFER ATTENDANCE FOR A STUDENT IN INITIAL
  STATUS AND HAS NOT ENTERED THE U.S.
• UPDATE PROGRAM START DATE PROGRAM END DATE
• AM3.15.1 UPDATE ON LEAVE OF ABSENCE OUTSIDE U.S.

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SEVIS COMPLETE PROGRAM

• ONLY USE THE OPTION IF THE STUDENT HAS GRADUATED
  OR COMPLETED HIS/HER COURSE OF STUDY AND HAS
  DEPARTED THE U.S. OR PLANS TO DEPART SOON.
• STATUS CHANGES TO COMPLETE.
• NO FURTHER ACTION CAN BE TAKEN
• NO ACTIVITY AT END DATE OF PROGRAM OR IT WILL
  CHANGE TO COMPLETE IN 60 DAYS.

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SEVIS-EXTEND OR SHORTEN PROGRAM

• DSO CAN EXTEND THE PROGRAM END DATE TO REFLECT
  ADDITIONAL TIME BASED ON MEDICAL OR ACADEMIC
  CIRCUMSTANCES.

• DSO CAN SHORTEN PROGRAM TO REFLECT AN EARLIER
  PROGRAM END DATE IN ACTIVE STATUS.

PROGRAM START DATE CAN NOT BE UPDATED.
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SEVIS-SCHOOL TRANSFER ELIGIBILITY

• 5 MONTH LIMIT STUDENT MUST BEGIN CLASSES WITHIN
  5 MONTHS OF TRANSFERRING OUT OF CURRENT SCHOOL OR
  PROGRAM COMPLETION WHICHEVER COMES EARLIER.
• MAY TRANSFER NEW INITIAL RECORD
• -Student accepted by another certified school
• -Program Start Date w/in 30 days of Initial Adm

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SEVIS SCHOOL TRANSFER

• STUDENT MUST NOTIFY CURRENT SCHOOL OF INTENT TO
  TRANSFER
• CURRENT SCHOOL-COMPLETE TRANSFER OUT SECTION
• NEW SCHOOL ISSUES NEW FORM I-20 AFTER
  RELEASE DATE
• STUDENT ARRIVES AT NEW SCHOOL WITHIN 15 DAYS OF
  START DATE
• DSO REPORTS WITHIN 30 DAYS

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SEVIS-SCHOOL TRANSFER ELIGIBILITY

• IF NOT
• MUST STUDY AT ORIGINAL SCHOOL
• REGULAR TRANSFER
• WITHDRAW AND TERMINATE
• AUTHORIZED EARLY WITHDRAWAL
• LEAVE WITHIN 15 DAYS
• REENTER I-20

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SEVIS-CHANGE IN EDUCATIONAL LEVELS

• PROCESS IS SIMILAR TO TRANSFER
• TRANSFER OUT CLICK ON YOUR SCHOOL
• GO TO STUDENT LISTS TRANSFER IN
• LOCATE STUDENTS DEACTIVATED FILE
• CLICK ON TRANSFER IN IN REMARKS CHANGE FROM BS
  TO MS
• GO TO REGISTRATION COMPLETE SCREEN
• PRINT FORM 1-20 AFTER EACH PROCESS

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SEVIS - REINSTATEMENT

• MUST APPLY WITHIN 5 MONTHS OF BEING OUT OF STATUS
• REINSTATEMENT WILL BE MORE DIFFICULT, CAN BE
  BASED ON
• SITUATIONS BEYOND THE STUDENTS CONTROL SERIOUS
  MEDICAL CONDITION, NATURAL DISASTER
• OVERSIGHT, FAILURE ON THE PART OF THE DSO

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SEVIS-ALTERNATIVE TO REINSTATEMENT

• CBP RECOGNIZES TRAVEL RE-ENTRY IN A NEW F-1
  STATUS FOR THOSE NOT ELIGIBLE FOR TRANSFER
• CANCEL REINSTATEMENT IF APPLICATIONS IS PENDING
  PRIOR TO ISSUING 1-20

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SEVIS GRACE PERIOD FOR DEGREE ADDRESS CHANGE

• INSTITUTION MUST ESTABLISH A REASONABLE TIME
  NEEDED TO COMPLETE DEGREE NO GRACE PERIOD FOR
  COMPLETION DATE
• NO TIME LIMIT ON EXTENSIONS 30 DAY RESTRICTION
  REMOVED

• ADDRESS CHANGE WITHIN 10 DAYS
• PHYSICAL LOCATION OF STUDENT DEPENDENTS
• DSO MUST REPORT CHANGE WITHIN 21 DAYS

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SEVIS ON-CAMPUS EMPLOYMENT

• INITIAL ENTRY STUDENTS MAY BEGIN EMPLOYMENT NO
  EARLIER THAN 30 DAYS TO START OF CLASSES
  (INCLUDES INITIAL ENTRY-BEGIN A NEW PROGRAM)
• TRANSFER STUDENTS EMPLOYMENT ONLY AT SCHOOL
  RESPONSIBLE FOR SEVIS RECORDS. (TRANSFER RELEASE
  DATE TRANSFER IN DATE)

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SEVIS-SEVERE ECONOMIC HARDSHIP EMPLOYMENT

• DSO MUST COMPLETE CERTIFICATION IN SEVIS
• F-1 STATUS FOR ONE ACADEMIC YEAR
• SUBMIT TO SERVICE CENTER ORIGINAL FORM I-20
  INCLUDES EMPLOYMENT PAGE WITH DSOS COMMENTS
• PROCESS AS USUAL

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SEVIS ADMISSION DEPARTURE 30 OR 60 DAYS

• STUDENT WILL BE LIMITED TO 30 DAYS ADVANCE
  ADMISSION TO THE U.S.
• 60 DAY GRACE PERIOD AT THE COMPLETION OF STUDIES
• 15 DAY GRACE PERIOD IF TERMINATE PROGRAM WITH DSO
  AUTHORIZATION.
• NO GRACE PERIOD IF TERMINATES PROGRAM WITHOUT DSO
  AUTHORIZATION-MUST LEAVE IMMEDIATELY

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SEVIS REPORTING

• 21 DAYS STUDENTS WHO FAILED TO MAINTAIN
  STATUS/OR COMPLETE PROGRAM
• CHANGE OF NAME OR US ADDRESS
• GRADUATE PRIOR TO PROGRAM END DATE
• DISCIPLINARY ACTION AS A RESULT OF BEING
  CONVICTED OF A CRIME
• ANY OTHER REQUEST FOR INFO MADE BY SEVIS

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SEVIS REPORTING

• 30 DAYS DEADLINE FOR REPORTING ALL STUDENTS
  REGISTRATION IN CLASSES
• ENROLLED, DROPPED BELOW WITHOUT DSO PERMISSION,
  OR FAILED TO ENROLL
• CURRENT ADDRESS OF EACH STUDENT
• START DATE OF STUDENTS NEXT SEMESTER/TERM/SESSION
  /QUARTER

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PORT OF ENTRY FORM I-20

• WHY WAS MY I-20 TAKEN BY THE CBP (IMMIGRATION)
  OFFICER?
• WHEN WILL MY I-20 BE RETURNED?
• IT HAS BEEN 10 DAYS NO I-20!
• DSO WHAT AM I TO DO?
• DSO THIS STUDENT HAS HIS/HER I-20. WHAT SHOULD
  I DO?

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HELPFUL WEB SITES

• SEVIS www.ins.gov
• INS Forms www.ins.usdoj.graphics/formsfee/forms/
  index.htm (New Fees)
• Special Registration (NSEER) www.ins.usdoj.gov/g
  raphics/lawenfor/specialreg/index.htm
• NAFSAAIE www.nafsa.org

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SEVIS - PRACTICAL TRAINING

• CURRICULAR PRACTICAL TRAINING (CPT)
• OPTIONAL PRACTICAL TRAINING (OPT)
• SHARED ASPECTS OF CPT OPT
• - NOT AVAILABLE TO ENGLISH
  LANGUAGE TRAINING INSTITUTIONS
• - MUST HAVE BEEN ENROLLED FOR ONE
  FULL ACADEMIC YEAR
• (IN STATUS)
• - CAN BE FOR PART-TIME OR FULL-TIME EMPLOYMENT

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SEVIS-CURRICULAR PRACTICAL TRAINING(CPT)

• ALTERNATE WORK/STUDY, INTERNSHIP, COOPERATIVE
  EDUCATION, OR ANY TYPE OF REQUIRED INTERNSHIP OR
  PRACTICUM WHICH IS OFFERED BY SPONSORING
  EMPLOYERS THROUGH COOPERATIVE AGREEMENTS WITH THE
  SCHOOL
• NO SPECIFIED LIMITS ON NUMBER OF TIMES OR LENGTH
• PART TIME CPT DOES NOT COUNT TOWARDS 12 MONTH
  FULL-TIME LIMIT OF FULL-TIME CPT, WHICH
  ELIMINATES ELIGIBILTY FOR OPT
• EMPLOYMENT MUST BE INTEGRAL PART OF ESTABLISHED
  CURRICULUM
• DSO MUST AUTHORIZE IN SEVIS

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SEVIS-OPTIONAL PRACTICAL TRAINING(OPT)

• TEMPORARY EMPLOYMENT FOR PRACTICAL TRAINING
  DIRECTLY RELATED TO THE STUDENTS MAJOR AREA OF
  STUDY
• 12 MONTH LIMIT PER EDUCATION LEVEL
• EMPLOYMENT MUST BE COMMENSURATE WITH THE
  STUDENTS EDUCATIONAL LEVEL
• BEFORE COMPLETION OF COURSE OF STUDY
• - RESTRICTED TO 20 HOURS PER WEEK
• - FULL-TIME DURING ACADEMIC BREAKS
• POST COURSE OF STUDY OPT
• - MUST APPLY BEFORE 60 DAYS AFTER PROGRAM
  COMPLETION DATE OF COURSE OF STUDY
• - CAN ONLY BE FOR FULL-TIME EMPLOYMENT

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SEVIS (OPT)

• BORDER COMMUTER STUDENTS (F-3) ARE ELIGIBLE ONLY
  FOR OPT FOLLOWING COMPLETION OF STUDIES
• DSO RECOMMENDS APPROVAL
• NO APPLICATION GRACE PERIOD
• USCIS ISSUES I-765 EAD
• OPT AUTOMATICALLY TERMINATES UPON TRANSFER

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SEVIS-SOCIAL SECURITY AMINISTRATION (SSA)

• EVIDENCE OF EMPLOYMET OR OFFER OF EMPLOYMENT
  REQUIRED FOR ASSIGNMENT OF SOCIAL SECURITY
  NUMBERS TO FOREIGN ACADEMIC STUDENTS IN F-1
  STATUS
• REDUCED PROLIFERATION OF SSNS USED FOR PURPOSES
  THAT ARE NOT RELATED TO WORK AND THEREBY
  DECREASED POTENTIAL FOR SSN FRAUD/MISUSE
• AFFECTS ALL F-1 STUDENTS SEEKING SOCIAL SECURITY
  CARDS FOR EMPLOYMENT

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SEVIS - SSA

• REQUIRED DOCUMENTATION
• - EVIDENCE OF AGE
• - EVIDENCE OF IDENTITY
• - IMMIGRATION STATUS
• - EMPLOYMENT AUTHORIZATION
• DOCUMENTS (EAD)

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SEVIS SSA EADEMPLOYMENT AUTHORIZATION
DOCUMENT

• OPT REQUIRES I-765 FORM ISSUED BY USCIS
• ON-CAMPUS AND CPT REQUIREMENTS
• - PDSO/DSO AUTHORIZATION MEMO AND,
• - PROOF OF SECURED EMPLOYMENT
• OR
• - WRITTEN PROMISE OF EMPLOYMENT
• AUTHORIZATION MEMO STATES
• - STUDENT IN STATUS AND AUTHORIZED
  EMPLOYMENT
• - NATURE OF EMPLOYMENT
• - IDENTIFICATION OF EMPLOYER

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SEVIS - DEPENDENTS

• FULL-TIME F-1 STUDENTS RESIDING IN U.S.
  AUTHORIZED DEPENDENTS (ISSUED I-20 FOR F-2 VISAS)
• NOT AVAILABLE TO BORDER COMMUTER STUDENTS
• F-2 STUDENTS MAY STUDY PART-TIME (AVOCATIONAL OR
  RECREATIONAL)
• F-2 STATUS TERMINATES UPON TERMINATION OF
  PRINCIPAL F-1 ALIEN STATUS

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Questions

• Thank you!
• Gracias!