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All You Can Write

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All You Can Write SPI 0601.3.12 Select the most appropriate format for writing a specific work-related text (i.e., instructions, directions, letters, memos, e-mails ... – PowerPoint PPT presentation

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Title: All You Can Write


1
All You Can Write
  • SPI 0601.3.12 Select the most appropriate format
    for writing a specific work-related text
  • (i.e., instructions, directions, letters, memos,
    e-mails, reports).

2
Communication
  • It is important to know how to communicate in
    different situations.
  • Examples
  • When is writing a memo appropriate?
  • Should I write a formal letter?
  • Are instructions necessary?
  • Is an e-mail proper?

3
Instructions
  • A message describing how something is to be done
  • Think of these as orders, commands, advice, or
    directives.
  • Instructions lists steps for doing an activity or
    completing a task.
  • Instructions should be used to outline the steps
    to be followed in order to complete an
    assignment, activity, or project correctly.

4
  • Instructions to keep your sister from annoying
    you
  • By Katrina, 9, Cardiff, Wales
  • When your sister is screaming at you and and you
    are feeling down here is what you do. 1. First
    scream in her ear. 2. Then if that doesn't work
    imitate her and annoy her. 3. Take her teddy
    bear. 4. If that doesn't work run away and
    never come back!

5
Directions
  • information, particularly as to how to reach a
    destination

6
  • Directions to Opry Mills Mall
  • 1. From Lavergne 2. Take the 1st left onto
    Washington St 3. Turn right onto S Lowry St 4.
    Take the TN-266 S/?Sam Ridley Pkwy ramp to I-24
    5. Merge onto TN-266/?Sam Ridley Pkwy E 6. Take
    the ramp onto I-24 W 7. Take exit 54 for
    TN-155/?Briley Pkwy 8. Turn right onto TN-155
    N/?Briley Pkwy E 9. Take exit 11 for Opry Mills
    Dr 10. Continue straight 11. Continue straight
    onto Opry Mills Dr 12. Turn right 13. Turn left

7
Friendly Letters
  • In a friendly letter, you write to someone you
    know, using an informal tone.
  • A friendly letter often tells about recent events
    in the writers life.

8
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9
Business Letters
  • Business letters are formal messages following
    specific formats. They may be addressed to a
    particular person or organization. A business
    letter is used between companies, customers, and
    other people that are not considered friends.

10
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11
Memos
  • A memo is a document sent within a company or
    organization. It is presented in short form,
    highlighting certain aspects. A memo is not
    signed.

12
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13
E-mail
  • People write e-mail messages for many
    different reasons to chat with friends and
    family, communicate with coworkers, sometimes
    apply for a job. Therefore, they can be as
    informal as note left on the fridge or as formal
    as a business letter make sure you get the
    right tone!

14
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16
Reports
  • A written document describing the findings,
    results, or conclusions of some individual or
    group
  • The writing in a report is clear and concise and
    uses an objective, impersonal tone.

17
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18
  • So, when should I write
  • a business letter,
  • a memo,
  • or an email?

19
Business Letters
  • Formal Tone
  • They may be addressed to a particular person or
    organization.
  • A business letter is used between companies,
    customers, and other people that are not
    considered friends.

20
Memos
  • Less formal than letters, yet more formal than
    e-mails. Use a professional tone.
  • Presents important information to other members
    of a company or organization.
  • Write clearly and concisely.
  • Contain a header that tells who it is from, who
    it is to, the date, and the subject.

21
E-mails
  • Less Formal
  • Chat with friends or family
  • Formal
  • Official Business (Submitting work to a teacher
    or applying for a job)

22
Sample Test Questions
23
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24
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